Port Ludlow Village Council Minutes for 2011

October 28, 2011

Minutes - Port Ludlow Village Council Special Meeting October 28, 2011

1.  The meeting was called to order by outgoing President Tom Stone at 3:04 PM.

2.  Members of the PLVC in attendance were Art Zoloth, Pete Leenhouts, Pat Traci, (SBCA), Jim Boyer, Laury Hunt, Larry Nobles, Lois Ruggles, Vicky Tallerico, and Ned Luce. Members of the PLVC absent were Elizabeth VanZonneveld, Don Thompson and Tony Durham

  3.  A quorum was in attendance.

   4.  Outgoing President Stone announced that this was a special meeting for the election of the new  officers of the PLVC.

5.  Outgoing Secretary Ned Luce asked that the PLVC consider approving the minutes of the Annual Meeting on October 6.  The consensus was that they should be reviewed for approval at the next general meeting of the PLVC on November 3.

6.  Laury Hunt asked for the status of the IMQ development.  Tony Simpson provided a brief report.

7.  Outgoing President Stone announced the meeting would then be in Executive Session for the   election of officers.

   8.  The meeting was taken out of Executive Session and Outgoing President Stone announced the following officers had been elected:

         President                   Pete Leenhouts

         Vice President          Tony Durham

         Secretary                   Vicky Tallerico

         Treasurer                   Don Thompson

   9.  Don Thompson will be unable to fulfill the duties of Treasurer for approximately 60 days and the

 PLVC agreed that Tom Stone could fill in for him during that period.

  10.  Neither President Pete Leenhouts nor Vice President Tony Durham will be at the November 3 meeting of the PLVC to chair the meeting.  It was suggested and agreed that outgoing Vice President Art Zoloth would be the appropriate person to chair the meeting.

  11.  Larry Nobles suggested that the minutes reflect the outstanding job done by outgoing President 

  Tom Stone and the appreciation the PLVC and the Port Ludlow community has for his efforts and accomplishments. 

  12. The meeting was adjourned at 4:08 PM.

   Respectfully Submitted,

   Ned Luce

   Secretary (outgoing)

  The next general meeting of the Port Ludlow Village Council is at 3 PM on Thursday, November 3 at  the Beach Club.

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October 6, 2011

Minutes - Port Ludlow Village Council Annual Meeting October 6, 2011

1. The meeting was called to order by President Tom Stone at 3:03 PM.

2. Members of the PLVC in attendance were Don Thompson, Art Zoloth, Elizabeth Van Zonneveld, (LMC), Tony Simpson, Tom Stone, Pete Leenhouts, Pat Traci, (SBCA), Jim Boyer, Laury Hunt, and Ned Luce. Members of the PLVC absent were Shane Seaman and Larry Nobles.

3. A quorum was in attendance.

4. President Stone announced that the meeting was being recorded.

5. President Stone introduced David Wayne Johnson from the Jefferson County Department of Community Development. He introduced Shannon Glass as a new member of the staff who spoke for a few minutes on her role influencing the development of use-friendly attractive public venues in the county.

6. President Stone introduced the candidates for Fire District 3 Fire Commissioner, Jim Betteley and speaking for Raelene Rossart, Tracy Kier. They reviewed the qualifications and motivations each candidate had for being elected in November.

7. A motion was made, seconded and unanimously approved to accept the minutes of the September 1, 2011 general meeting of the PLVC.

8. After presentation and discussion a motion was made, seconded, and unanimously approved to accept the Treasurer’s Report. Noteworthy items included the reduced income from the Port Ludlow Directory sales and Port Ludlow Days, (now Festival by the Bay), and the solid income from the Friday Market led by Sandy Schmidt. In addition, after discussion, a motion was made, seconded and passed to rejoin the Jefferson County Chamber of Commerce and pay the invoice for membership fee of $125/year. Sandy Schmidt noted the contributions the chamber has made to the Friday Market and the interpretive garden near the Ludlow Falls Trail.

9. President Stone introduced the review of the ad hoc and standing committees of the PLVC by describing the volunteer nature of the PLVC and the committees. He asked the chairperson or a representative of each committee to report on the current status and activities of their committee. These reports are attached to these minutes.

10. A motion was made, seconded, and unanimously passed to approve each of the committees for the next year.

11. President Stone recognized the PLVC election committee and expressed appreciation for their work. The committee consisted of Dianne Ridgeley, Nancy Karam, Teresa Forrest, Janet Mizuguchi, Irene Holt, Sally Simpson, and Deanne Pedersen. Tony Simpson announced the results of the election for the five open positions of PLVC Commissioner. Of the 1,650 ballots sent to residents of Port Ludlow, 438 were returned. 15 ballots were returned without voting. The results of the election are:

Tony Durham 404

Pete Leenhouts 409

Larry Nobles 403

Vicky Tallerico 401

Lois Ruggles 404

All candidates were elected.

Tony also announced that 118 ballots were sent in with checks which totaled $5,085 in donations for the support of the PLVC programs.

President Stone introduced the new Directors and noted the thanks of the community for the departing Directors, Tony Simpson, Shane Seaman, and himself.

12. Comments from the audience included an expression of appreciation to outgoing PLVC President Tom Stone and the members of the PLVC for a productive and successful year.

13. The meeting was adjourned at 5:03 PM.

Future Meetings

PLVC Workshop – Tuesday, October 18, 2011 at 3 PM in the Bay Club

General Meeting – Thursday, November 2, 2011 at 3 PM in the Beach Club

Respectfully Submitted,

Ned Luce

Secretary

Attachment: Committee Reports

PROJECTS AND SPECIAL COMMITTEES

#001–Iron Mountain Quarry–Chair: Tony Simpson (Reapproved at Annual Meeting 6-Oct-2011)

Committee Members
Tony Simpson (Chair)	230 Camber Ln	437-8220	ausimpson@msn.com
Bert Loomis	235 Edgewood Dr	437-0901	bertl@cablespeed.com
Bruce Schmitz	150 Mount Constance Way	437-7675	bruce_schmitz@msn.com
David Armitage	141 Mount Constance Way	437-0347	gda141@gmail.com
Kathy Traci	103 Twinsview Ct	437-7874	Tracipkt@aol.com
Laury Hunt	101 Shore Dr	437-2903	lthunt999@gmail.com
Randy Shelley	215 Edgewood Dr	437-7718	rshelley@waypt.com
Shane Seaman	131 Camano Ln	437-0933	shane@knaussandseaman.com

· Purpose: PLVC, SBCA, and PLA coordinate efforts to reduce impact of Quarry operations on the PL-MPR; LMC chose not to join the effort. Information relating to the Quarry is being archived.

· Composition: The Committee consists of homeowners of Port Ludlow who are knowledgeable about Iron Mountain issues.

· Background: The project has five principle legal/licensing/rights/policing tracks:

a. Track A:-Iron Mountain obtained non-conforming rights to mine the 142 Acres leased from Pope on March 14, 2008. IMQ prevailed in the Jefferson County Superior Court appeal on November 19, 2008. Contradictory evidence from the 1970s that might well have produced different decisions was not discovered until 2010.

b. Track B:-Despite 300 Port Ludlow residents appearing and many testifying at the hearing, Iron Mountain prevailed that they do not require a Conditional Use Permit in the JeffCo Superior Court on April 15, 2009.

c. Track C:-Iron Mountain lost their Mineral Resource Land Overlay appeal on January 10, 2008, but did not need to pursue it when they received their legal non-conforming rights to mine in Track A.

d. Track D: SEPA Environmental Reviews. IMQ applied for SEPA Permit on 25-Feb-2010. PLVC and others submitted EIS scoping comments on 23-Apr-2010.

e. Track E: Land Exchange—PLVC and SBCA supported the Pope and DNR exchange plan on 27-Mar-2009. The Commissioner made no decision and placed it on hold for two years.

· Negotiations: Committee and Pope/IMQ negotiations took place from January to October 2009. Despite early indications of Pope flexibility, no binding commitments were made to Port Ludlow and negotiations were discontinued.

· Legal Fund: Approximately $45,000 has been spent trying to stop or control the quarry—all have failed. The fund balance is $7,700 as of September 2011.

· Committee Focus is Currently on Track D, SEPA:

a. JeffCo issued a State Environmental Policy Act (SEPA) Determination of Significance (DS) on 22-Mar-2010 requiring an Environmental Impact Statement (EIS) from Pope/IMQ. IMQ sued JeffCo with damages on 6-Apr-2010 to reverse this EIS decision. The court disallowed a PLVC’s petition and subsequent appeals to intervene (present evidence) on behalf of JeffCo’s determination. On 5-Oct-2010, the court vacated the DS, ordered JeffCo to recommence the SEPA process, and left open damages against JeffCo.

b. JeffCo recommenced the SEPA process but Pope/IMQ was dissatisfied with their efforts. In April 2011, JeffCo’s insurance attorney ordered an independent consultant (Shockley Planning Group) to perform the SEPA DS. PLVC asked to submit relevant documents to Shockley, but the request was denied.

c. Shockley’s work is expected to be completed by October 2011. When the Shockley report and recommendations are available, the extent to which the public (and this committee) will be permitted to participate in the SEPA process will become clearer.

Estimate conclusion of efforts by end 2012 at the earliest.

(As of 3 Oct. 2011)
#005 – Port Ludlow Phone Directory – Chair: Dave Armitage (Approved at Annual Meeting 6-Oct-2011)

Committee Members
Dave Armitage	Chair		437-0347	gda141@gmail.com
Bob Force	Data Base
Bob Azen	Data Base & Distribution
David Goudie	Graphics
Pete Tallerico	Sales
Dick Durand	Sales (1/2)
Elizabeth Van Zonneveld	Accounting
Tom Stone	Publicity	95 Red Cedar Lane	437-4108	tstone@q.com

The Phone Directory was last updated in October 2009.

The next issue will follow about two-years later—i.e., about February 2012.

(As of 3 Oct. 2011)

#009 – Update Bylaws and Articles for Resident Approval; Board Procedures for Board approval – Chair: Laury Hunt (Reapproved at Annual Meeting 6-Oct-2011)

Committee Members
Laury Hunt (Chair)	101 Shore Dr	437-2903	lthunt999@gmail.com
Larry Nobles	81 Harms Ln	437-9613	lnobles@cablespeed.com
New Board Member
New Board Member
Shane Seaman	131 Camano Ln	437-0933	seamansthree@msn.com
Tom Stone	95 Red Cedar Ln	437-4108	tstone@cablespeed.com
Tony Simpson	230 Camber Ln	434-8220	ausimpson@msn.com

The By-Laws Committee will address during the next term of office the Following issues.

 A. Should Article IX of the Articles of Incorporation be amended to: 

change the makeup of the directors to be elected by the voting members as a whole and eliminate the requirement that 6 members be from the North Bay Community and 4 members from the South Bay Community so that any voting member regardless of their residence within the MPR be eligible to be elected.

 B. Should Article IX of the Articles of Incorporation and Article IV of the By-Laws be amended to reduce the total number of     Directors on the board to seven or nine members.

These issues are consistent with the opinions expressed at the two Symposiums held last year and with the concept of a unified community.

(As of 3 Oct. 2011)

STANDING COMMITTEES AND CONTINUING ACTIVITEES

#_B – Community Development Committee – Chair: Larry Nobles (Reapproved at Annual Meeting 6-Oct-2011) (Note: The Community Development Committee was formed in 2001 when the Council combined the Development Standards Committee with the Planning Committee.)

Committee Members
Larry Nobles (Chair)	81 Harms Lane	437-9613	lnobles@cablespeed.com
Jim Boyer	401 Highland Dr	302-0989	baysider@cablespeed.com
Jim Brannaman	563 Pioneer Drive	437-9241	jimbr@cablespeed.com
Don Clark	20 Heron Road	437-7972	genesee@comcast.com
Richard Grieves	81 W Port Ludlow Rd	437-0881	griever@cablespeed.com
Doug Herring	227 Edgewood Dr.	437-4171	doug_joyherring@hotmail.com
Laury Hunt	41 Cameron Dr.	437-2903	lthunt@gmail.com
Sue Ryan	124 S Bay Lane	437-7996	ksryan@ecryan.com
Bruce Schmitz	150 Mt. Constance	437-7675	bruce_schmitz@msn.com
Art Zoloth	632 Rainier Lane	437-0346	gotrout@cablespeed.com

This Committee has two discrete functions:

1. It is the Council's primary liaison with any and all developers working within the boundaries of the Master Planned Resort. This function is primarily reactive. The principal developer, Port Ludlow Associates, has agreed to submit all new development proposals to the Council through the Community Development Committee prior to formal filing with Jefferson County. These proposals are reviewed by the Committee, which then recommends to the Council whether it should support, support with modifications, or withhold support for the proposal.

2. It is the Council's primary liaison with the Jefferson County Community Development Department. This function is primarily proactive. Neither the Council nor the Committee has any formal power to force the Developer to adhere to Conditions that have been mandated by the County in approving development projects. However, the Committee should monitor adherence to these Conditions, bring any lack of compliance to the attention of the County, and insist that the County take action.

The Committee did not meet formally during the last 2009-2010 year due to lack of new proposals from the Developer.

The Committee did review by e-mail the original draft of the letter that the Council has now sent to the Jefferson County DCD in support of the application for a permit to rehabilitate the dock at Mat Mats Quarry to permit delivery of clean fill to aid in reclamation of the site.

Upcoming Business: The State Department of Natural Resources is once again in negotiations with the Jefferson County Commissioners with regard to the proposed Land Exchange between DNR and Pope Resources that was first proposed over two years ago. DNR is now in the process of reviewing the economic ramifications of at least two alternate proposals. As soon as this new data is available it will be incumbent on the Committee to review it and advise the Village Council as to what action (if any) it should take before the final decision is made by the State Board of Natural Resources. There may or may not be further public hearings as this proposal moves forward.

(As of 3 Oct. 2011)
#_C – Disaster Preparedness Group (Reapproved at Annual Meeting 6-Oct-2011)

(Note: This was previously Public Safety/ Emergency Preparedness)

Committee Members
Pat Traci	Director of PL Disaster Preparedness Group	437-7874	tracipkt@aol.com
Michael Asbury	Emergency Communications Coordinator	437-9541	adjudik8r@msn.com
Russ Henry	North Area Disaster Preparedness Coordinators	437-2250	russhenry@waypoint.com
Pat Lohrey	South Area Disaster Preparedness Coordinators	437-7760	pntlohrey@cablespeed.com
Kevin Ryan	South Area Disaster Preparedness Coordinators	437-7996	ksryan@ecryan.com
Pat Traci	Community Emergency Response Team (CERT) Coordinator	437-7874	tracipkt@aol.com

All North and South Bay Block Captains are listed on www.PLVC.org

1. The Port Ludlow Disaster Preparedness Group consists of over 100 volunteer residents that are trained to respond in case of a disaster in our area.
2. A disaster is a natural or man-made event (such as a storm, earthquake, wildfire or explosion) that could occurs which will result in one or more of the following conditions: (1) Causes substantial property damage and/or serious injuries to residents; (2) Shuts down the telephone system and/or (3) Disrupts transportation.
3. We do not respond to emergencies such as a heart attack or house fire. In that case, the resident calls #911 for assistance.
4. The Disaster preparedness Group has a tested radio communication system linking 34 separate Port Ludlow neighborhoods with the South and North Bay Communications Centers located at the Bay and Beach Club. There are over 100 trained volunteer neighborhood captains. We exercise this communications link and our neighborhood Captains each quarter.
5. Fire Station #31 has a Central Command and Control station that will link all neighborhoods in its Fire District with outside organizations such as Jefferson County’s Emergency Operations Center. Located also in the Fire Station #31 is a volunteered manned local Emergency Communications Room that links with our North and South Bay Communications Centers. We cooperate with our local HAM radio operators to enhance our communications.
6. The Disaster Preparedness Plan, a listing of all North and South Bay neighborhood Captains plus other supporting procedural documents are maintained up to date and posted on the PLVC Website as well as on the “Port Ludlow Today” Website.
7. The Disaster Preparedness Group Director has overall responsibility for developing and maintaining the Port Ludlow Disaster Preparedness Plan and with coordination with other Emergency Management System Groups such as the Jefferson County Department of Emergency Management or the American Red Cross. He is also the Chairman of the Disaster Preparedness Committee, which reports to the Port Ludlow Village Council that provides financial assistance.
8. In conjunction with Port Ludlow’s Disaster Preparedness Program’s Goals of Communication and Education, Community Emergency Response Team (CERT) training is made available to the community with the help of the PLFR at least once a year. CERT training prepares the community to independently survive a disaster.

(As of 3 Oct. 2011)

#_D – Finance Committee – Chair: __? (Approved at Annual Meeting 6-Oct-2011)

Committee Members

???????

PLVC Treasurer

Develop and establish an annual budget and propose it to the council for approval.

1. Seek funding sources for the programs adopted by the council and provide overall management and fiscal control of fund-raising programs to assure a positive return on the fund raising efforts.
2. Review budget requests proposed by committees and make recommendations on spending levels and reserves.
3. Review requested spending by the PLVC Board and/or committees and recommend approval or disapproval based on the financial status of the PLVC and whether the requested item is within the PLVC budget.

Develop a Budget for the 2012 Business Year:

1. Review furnished costs for all projects anticipated for the business year.
2. Using Quicken Software or Excel, input into a budget format.
3. Present draft of the budget to the BOD in workshop for review and critique.
4. Take revised amended budget to BOD for acceptance.
5. Illustrate to BOD the budgeted vs. actual on a monthly basis.
6. Develop cash flow projections of budgeted funds as the scale of the dollar volume and time frame dictates.
7. Create and email monthly & quarterly reports to specific committees regarding their projects,
8. Create an annual report for the annual meeting and for the PLVC Web-archive.

(As of 3 Oct. 2011)
#_F – Friday Market Committee – Chair: Sandie Schmidt (Reapproved at Annual Meeting 6-Oct-2011)

Sandie Schmidt (Chair)	65 Wren Dr	437-0882	sjsandra5@msn.com
Don Thompson	103 Dunsmuir Rd	437-7897	scotty-don@cablespeed.com
John Schmidt	65 Wren Dr	437-0882	sjsandra5@msn.com
Board Member

The season is from May through September.  The market normally operates from 9:00 AM to 2:00 PM, longer if demand warrants it.

a.       Plans and operates the summer/seasonal market to provide fresh fruits and vegetables for the community.

b.      Maintains conditions that encourage existing and new vendors and customers

c.       Open restroom and electric room as necessary. Ensure locked when market closes.

d.      Follow emergency contact list in event of unexpected difficulties.

e.      Provides potential income to the Council for funding continuing expenses and community projects

f.        PLVC will staff a tent and table at the Friday Market occasionally as needed for the purpose of selling directories, meeting the citizens and discussing items of interest with them.

(As of 3 Oct. 2011)
#_H – Maintain Voting Member Resident Database (Approved at Annual Meeting 6-Oct-2011)

Dianne Ridgley	386 Camber Ln	821-1778	theseehawks@gmail.com
Nancy Karam	11 Driftwood Ct	437-0988	rfkaram@hotmail.com
Board Member
Tony Simpson

Mission: Prepare and maintain the list of Voting Members based on those who vote for Directors at the AGM and those who document their wish to be a Voting Member in some other communication. The list is in Excel format so that it can easily be used to merge a letter and envelope to all Voting Members.

(As of 3 Oct. 2011)
#_J – PLVC Nomination/Elections Procedures Committee–Chair: (Approved at Annual Meeting 6-Oct-2011)

Committee Members
PLVC Vice President	address	phone	e-mail address
PLVC North Bay Member
PLVC South Bay Member

This committee is dormant until April 2012. Three persons (one each from North Bay, South Bay, and unaffiliated homeowners) should be key members. Elizabeth Van Zonnenveld, Larry Nobles and Jim Boyer are currently seeking a candidate to fill the open North Bay seat.

(As of 3 Oct. 2011)
#_L – Recycling Committee – Chair: Steve Failla (Reapproved at Annual Meeting 6-Oct-2011)

Committee Members
Steve Failla (Chair)	114 Timber Ridge Dr	437-7734	stevefai@cablespeed.com
Robert Burns(as required)	71 Mariner Pl	437-0451	mburns12@msn.com
Joe Kelly (as required)	244 Greenview Ln	437-7773	coachbear@cablespeed.com
Board Member

1. Work with the Developer and the Recycling Company to provide improved recycling services and to increase the level of service as required by community needs.

2. Frequently visit the recycling site and resolve or report any problems.

3. Conduct the continuing process of educating residents and other users about proper recycling procedures.

4. Ensure that violators are contacted by the PLVC or the Developer in writing, and in the case of repetition and hard evidence, request that the County pursue a restitution fine as permitted.

(As of 3 Oct. 2011)
#_N – Trails/Natural Resources Committee – Chair: Larry Scott (Reapproved at Annual Meeting 6-Oct-2011)

Committee Members
Larry Scott	Chair	PO Box 1347 PH	437-9299	mclgscott@cablespeed.com
Jack Manning	V-Chair/ Natural Resources	25 Sea Vista Place	437-9522	jackatm@cablespeed.com
Tom Satterlee	Treasurer	211 North Bay Ln #4	437-4117	tsatterlee@earthlink.net
Soozie Darrow	Scribe	110 Sea Vista Terr	437-9208	desdarrow@olypen.com
PLVC Board Mbr
Rocky Young Don Folsom	Steward Coordinators	113 Seaway Place 135 Timber Heights	360-316-9116 437-9251	youngdf@live.com folsomusa@msn.com

Background:

The Trails/Natural Resources Committee has evolved over the years as an active group under the auspices of the Port Ludlow Village Council. 

The Mission Statement is:

“The purpose of the Port Ludlow Trails/Natural Resource Committee is to develop and maintain the trails and natural resources of the community. The committee shall also:

• Promote a community awareness and appreciation of the established walking/biking trails;
• Inform residents of their role in enhancing and nurturing the natural resources that abound in the area;
• Encourage users to help maintain the trails.”

All Port Ludlow residents who attend Trails meetings are considered committee members and as such have a vote in any decisions.

(As of 3 Oct. 2011)

#_O – Utilities Committee – Chair: Phil Otness (Reapproved at Annual Meeting 6-Oct-2011)

Committee Members
Phil Otness (Chair)	135 W Ludlow Point Rd	437-0605	otness@cablespeed.com
Dave Armitage	141 Mount Constance Way	437-0347	gd.armitage@gte.net
Bruce Schmitz	150 Mount Constance Way	437-7675	bruce_schmitz@msn.com
Dick Grieves	81 W Port Ludlow Rd	437-0881	griever@cablespeed.com
Elizabeth Van Zonneveld	60 Admiralty Ln #331	437-5118	evz@cablespeed.com
Francis Wickeham	194 Crestview Dr	437-4059	fwickha@hotmail.com
John Weaver	82 Skiff Ln	437-9422
PLVC Board Mbr.
Randall Shelley	215 Edgewood Dr	437-7718	r&kshelley@waypt.com
Tom Claudson	241 Mt Constance Way	437-7814	thomasclaudson@aol.com

The Committee reviews the development, construction, rates and distribution of all utilities providing service to Port Ludlow Residents. The Committee negotiates with utility owners and regulators concerning rates, additions of service or other changes on behalf of the Residents.

(As of 3 Oct. 2011)
#_Q – Project Monitoring – Chair: PLVC Vice President (Approved at Annual Meeting 6-Oct-2011)

(Note: This Standing Committee emerged from Project #023)

PLVC Vice President (Chair)

Assistant

Project Monitoring in this context refers to monitoring and managing the tracking the progress of the projects and activities not the management of the projects and activities themselves. It is appropriate to centralize this effort to ensure uniformity of communication on progress, to rank the importance of projects, and to highlight problems at an early date.

a. Maintain and distribute the project and activity spreadsheets for Board meetings

b. Distribute the project and activity descriptions so project and activity chairs are encouraged to think about and to communicate their objectives

c. Monitor the spreadsheets and descriptions to try to identify problems and notify the President of problems.

d. Include and maintain a spreadsheet of key dates for important PLVC actions over a typical year.

(As of 3 Oct. 2011)
#_R– Archive – Chair: Tony Simpson (Reapproved at Annual Meeting 6-Oct-2011)

(Note: This Standing Committee emerged from Project #022)

Committee Members
Tony Simpson (Chair)	230 Camber Ln	434-8220	ausimpson@msn.com
K. Austin Kerr	Admiralty One Condos	437-7152	kaustinkerr@gmail.com
PLVC Board Mbr

Purpose: Port Ludlow’s historical and legal documents are at risk. Currently, they are in paper format at the LMC, PLA, PLVC, SBCA, and homes of varies current and past organization officers. A single fire could take out many irreplaceable records. Moreover, documents must be available to the residents but sometimes disappear when borrowed. The documents are often hard to find because there is no central index.

The modern solution is to digitize the records and post them on an Internet database. Such databases are backed-up daily at the server and a second backup made locally and stored in a bank deposit box—the system is immune from catastrophic damage. The documents are instantly accessible to all residents— avoiding borrowing loss. The database includes a sophisticated index to find materials quickly. In addition, most documents have optical character recognition so residents can also retrieve them using Google and other search engines. Original paper documents papers are also on file.

Background: This project started in May 2009. As of January 2010, the Port Ludlow digital archive is operational at plarchive.org. Over 600 documents have archived and indexed from various sources including IMQ, JEFFCO, LEADER, LMC, PLA, PLVC, PLYC, POPE, SBCA, VOICE, WASTATE, and residents. Early Voice magazines have been digitized and archived—all editions are now on the Internet at the Voice and Archive websites. Eventually, the archive will have several thousand documents. Residents will have a single easy-to-use system from which to read, download, or print.

Status: Last year, the archive was a technically oriented project to ensure that the system works. It does. Soon, important Port Ludlow organizations should start to add their data directly—it should be a community-wide effort. Austin Kerr, Professor Emeritus of History, Ohio State University and part time resident of Port Ludlow, has joined the committee on an occasional basis. Eventually, an experienced archivist, librarian, or historian from Port Ludlow should become chair of the project. These are the goals for 2012.

(As of 3 Oct. 2011)
#_S – Insurance – Chair: Ken Snider (Approved at Annual Meeting 6-Oct-2011)

(Note: The PLVC created this Standing Committee by motion at the July 1, 2010 General Meeting)

Committee Members
Ken Snider (Chair)	174 Greenview Ln	437-9165	kesnider@earthlink.net
Richard Grieves	81 W Port Ludlow Rd	437-0881	griever@cablespeed.com
Laury Hunt	Highland Greens #101	437-2903	lthunt999@gmail.com
Shane Seaman	131 Camano Ln	437-0933	shane@knaussandseaman.com

The Committee is responsible for ensuring that the PLVC, its officers, directors, and committee members are adequately insured and matters arising. It will meet as necessary.

(As of 3 Oct. 2011)
#_T – Wellness – Chair: Tom Stone (Reapproved at Annual Meeting 6-Oct-2011)

(Note: The PLVC created this Standing Committee by motion at the July 1, 2011 General Meeting)

Committee Members
Tom Stone (Chair)	95 Red Cedar Ln	437-4108	tstone@cablespeed.com
Education Forums:
Tom Boughner	90 Explorer Lane	437-0773	Tom.boughner@homeinstead.com
Peggy Schafran	851 Walker Way	437-9935	peggygs@peoplepc.com
Communications:
Gunter Krumme	120 Cascade Pl #33	360-981-3002	gukrumme@gmail.com
Education Resources:
Ursel Krumme	120 Cascade Pl #33	206-605-1957	Krumme@telebyte.com
Support Groups:
Kathy Traci	103 Twinsview Ct	437-7874	tracipkt@aol.com
PLVC Representative:
Art Zoloth	632 Rainer Ln	437-0346	gotrout@cablespeed.com

Mission: The Wellness Committee assists residents in accessing relevant information that supports their personal health care choices. Besides scheduling education forums and forming new support groups, there is an education resource center with information books at both Clubs and a new website at (www.plhealth.org).

2011 Accomplishments:

· Conducted meeting of over 40 local health professionals to brainstorm what this committee should attempt to accomplish.

· Created two educational resource booklets and placed in Bay & Beach Clubs

· Website created.

· Scheduled first Educational Forum with Dr. McGrory of Port Ludlow Jefferson Healthcare Medical Clinic (Cancelled due illness- Will be rescheduled.)

· Participated in Festival By The Bay PLVC Booth.

· Next Forum is 12 Oct with Dr. Michael Haberpointer (Balance & Fall Prevention)

· Six more Forums are pending.

 ---------------------------------------------------------------------------------------------------------------------

September 1, 2011

Minutes - Port Ludlow Village Council General Meeting September 1, 2011

1. The meeting was called to order by President Tom Stone at 3:01 PM.

2. Members of the PLVC in attendance were Don Thompson, Larry Nobles, Art Zoloth, Elizabeth Van Zonneveld, (LMC), Tony Simpson, Tom Stone, Pete Leenhouts, Pat Traci, (SBCA), and Ned Luce. Members of the PLVC absent were Shane Seaman, Jim Boyer, and Laury Hunt.

3. A quorum was in attendance.

4. President Stone announced that the meeting was being recorded.

5. President Stone asked that items be added to the committee updates and reports on the agenda addressing: 1. Insurance and the 5 MPH sign in the bay, 2. A report from the Trails Committee, and 3. A report from Art Zoloth on the Futures Committee activity. A motion was made, seconded, and unanimously passed to approve the modified agenda.

6. President Stone introduced Bob Olbrych, President of the Port Ludlow Festival Association, who provided a report on the Festival by the Bay in July. He discussed the results of the event and the process by which the association developed and executed the event. He also announced that The Port Ludlow Festival by the Bay is scheduled in 2012 on the last weekend in July. He indicated a potential logistics problem if Port Ludlow Associates proceeds with plans to develop the property adjacent to the former Harbormaster. The association is working with PLA to determine the extent of the problem. The PLVC and the members of the audience expressed gratitude to the association for their work putting on an excellent event in 2011.

7. A motion was made, seconded and unanimously approved to accept the minutes of the August 4, 2011 general meeting of the PLVC.

8. After discussion a motion was made, seconded, and unanimously approved to accept the Treasurer’s Report.

9. There was extensive discussion concerning the disposition of the equipment and materials acquired over the years to support the former Port Ludlow Days event. This equipment was loaned this year to the Port Ludlow Festival Association for their use in the Festival by the Bay event. It has been stored in the PLVC storage closet. President Stone suggested that the PLVC donate the equipment and material to the association. Bob Olbrych noted that the association could not at this time store it. A motion was made, seconded, and unanimously passed to donate the equipment and materials to the association and continue to store it in the PLVC storage closet.

10. Pat Traci provided an extensive report on the education and communication activities of the Disaster Preparedness Committee. Information on the program and the individuals who are working to enhance our disaster preparedness are on the PLVC website.

11. There was a wide-ranging discussion on the development of the Community Phone Directory. David Armitage provided documentation of the questions that need to be addressed and led a discussion of the process as he leads an effort to produce the directory. President Stone noted that David specifically requested that the PLVC authorize the inclusion of $1,050 in the expense budget of the PLVC. There was then clarification that this amount was for expenses and not commissions on the sale of “yellow pages” ads. President Stone then reviewed the budgeted expenses and income incurred by the PLVC each year and then noted the need for the revenue from the sales of the directories to cover the expenses. There was discussion of the “ethics” of selling a yellow page ad to an advertiser while the directories are not actually distributed to all residents in the Master Planned Resort. David described the process of creating the directory with and without the yellow page ads and the potential revenue implications. President Stone noted that he has exercised his authority to spend $500 by offering $500 to the graphic designer for the directory. Elizabeth noted that a standing committee should be charged with marketing the directory and President Stone noted that the Communications Committee would be doing that. David made it clear that his committee would be responsible for producing the directory, including the yellow pages, and that others would be responsible for marketing it to the community. The consensus was that the directory needed to include yellow pages ads. It was moved, seconded and unanimously passed to authorize the directory committee proceed with the development of a new directory in the same format currently used, to pay up to $500 for the use of the graphics design software to create the yellow pages ads, and pay up to 20% commission, including expenses, to those who sell the yellow pages ads.

12. Tony Simpson provided an update on the distribution of 1,650 ballots for the PLVC election of council members. His report follows:

· 1,650 ballot envelopes will be mailed by September 3, 2011

· The mailing list was derived from the Jefferson County Assessor Office MPR property-owner list. The Assessors list was supplied in Excel format and had 1,999 entries. Taxable or exempt (Church and Fire Station) properties totaled 1,920. Elimination of multiple property owners yielded 1,668 entries. Removal of duplicated and

invalid addresses yielded 1,650 ballots for mailing. Note that the list has qualified use per the Assessor Office: “This data is for the use of the Port Ludlow Village Council in conjunction with sending ballots to the property owners within the MPR for election of Directors to the Village Council and is not for any other public or private

use or distribution.”

· The outgoing envelopes, pre-addressed return envelopes, ballots, biographies, President’s letter (copy attached), PLVC brochure (in gray scale), and tickler were auto-validated for zip codes and deliverability, printed, franked, and folded by SOS Printing, 2319 Washington Street, Port Townsend.

· The mailing cost is $405.18, for which a check will be given to the USPS at time of mailing.

· The volunteers who stuffed the envelopes were Deanne Pedersen, Dianne Ridgley, Irene Holt, Janet Mizuguchi, Nancy Karam, Pete Leenhouts, Sally Simpson, Teresa Forrest, Tom Stone, and Tony Simpson. In total, they contributed about 25 hours of their time on this meticulous effort.

· The ballot boxes will be placed in the Beach and Bay Club lobbies the day after mailing the ballots, emptied periodically, and removed on October 5, 2011.

· Dianne Ridgley and Nancy Karam will collect, count votes, list donations, tabulate return addresses with the amount of any donations, and report the votes at the PLVC Annual General Meeting on October 6, 2011. The donations will be transferred periodically to the Treasurer. The return address tabulation serves to define the

PLVC’s voting membership for the coming year.

· The return address tabulation can be used by the next PLVC President to send donation tax-receipt thank-you letters to all voters and as the basis for any mid-term votes by the PLVC voting membership.

Tony suggested future mailings such as this should include advertising to provide some offsetting revenue. He also provided a copy of the letter from Tom Stone to the voters concerning the activities of the PLVC.

13. President Stone acknowledged and reported the good work being done by the Wellness Committee. The committee has 3 subcommittees, one for a health education forum, one for a wellness education resource center (presently notebooks at both Clubs with sophisticated educational materials), and one for support groups.

14. President Stone announced that he will be speaking to the Jefferson County Chamber of Commerce at lunch on September 12 at the Elks Lodge. He plans to outline the activities of the PLVC and highlight the positive attributes of Port Ludlow. There was discussion and interest in joining the chamber. Tom Stone will ascertain our membership status.

15. Larry Nobles provided a draft of a letter he encouraged the PLVC send to Jefferson County supporting the granting of a permit to rehabilitate the dock owned by Northwest Aggregates at Mats Mats Bay to facilitate the reclamation of the Mats Mats Quarry. It appears there is an opportunity to bring in approximately 1.5 million cubic yards of material from the excavation of the tunnel in Seattle replacing the Alaskan Way Viaduct. President Stone agreed to provide the letter to the PLVC for approval via e-mail.

16. President Stone announced that concerns about the insurance coverage for the PLVC have been resolved since PLA has agreed in writing to the Coast Guard to be responsible for the 5 MPH sign in the bay.

17. President Stone recognized Larry Scott, the head of the Trails Committee, who announced the opening of the “Dunsmuir Cut” trail. There was discussion concerning the potential for additional trails and discussions with Pope Resources concerning that development. President Stone complimented Larry Scott for the leadership and work that he provides through the Trails Committee.

18. Art Zoloth gave a short report on the potential use of professional planners and graduate students for the Futures Committee.

19. In comments provided from the audience, Bill Brown suggested that a document describing the “work in progress” be provided to new members. Bev Brown suggested using the e-mail “blasts” to “key communicators” be used to facilitate development and marketing of the phone directory. Sue Ryan asked about the insurance coverage for volunteers. President Stone indicated he would contact the Insurance Committee to be sure that is taken care of.

20. The Pope/DNR discussion will be held at the next workshop.

21. Elizabeth Van Zonneveld reflected the opinion of the council that President Stone has brought unusual energy and leadership the council during his term this past year.

22. The meeting was adjourned at 5:03 PM.

Future Meetings

PLVC Workshop – Tuesday, September 20, 2011 at 3 PM in the Beach Club

General and Annual Meeting – Thursday, October 6, 2011 at 3 PM in the Bay Club

Respectfully Submitted,

Ned Luce

Secretary

 ---------------------------------------------------------------------------------------------------------------------

August 4, 2011

Minutes of the Port Ludlow Village Council General Meeting August 4, 2011

1. The meeting was called to order by President Tom Stone at 3:01 PM.

2. Members of the PLVC in attendance were Don Thompson, Larry Nobles, Art Zoloth, Mike Larkin, (LMC), Tony Simpson, Tom Stone, Shane Seaman, Pete Leenhouts, and Ned Luce. Members of the PLVC absent were Jim Boyer, Laury Hunt, and Dave Armitage.

3. A quorum was in attendance and the agenda was adopted.

4. President Stone announced that the meeting was being recorded.

5. President Stone announced the even though the agenda includes participation by Jefferson County Commisoner John Austin and Insurance Committee member Randy Shelley, they will not be able to attend the meeting.

6. President Stone noted that the council appreciated the attendance of more than 150 people at the meeting and confessed that the majority of the attendees were probably at the meeting to hear the presentation by the Jefferson County Assessor, Jack Westerman. President Stone then introduced Mr. Westerman. He presented a review of the appraisal process and results for the residential property in the Chimacum School District, which includes Port Ludlow.

Generally, the assessed value for most of the residential area was reduced around 35% as of January 1, 2011 as compared to January 1, 2007. There were 122 sales in the revaluation area in the period from July 1, 2010 to July 1, 2011, a relatively small number to be used in the process. In the previous revaluation period, (2007), he stated that there were twice as many sales.

He encouraged the audience to find additional information at the assessors’ website, http://www.co.jefferson.wa.us/assessors/Default.asp

Due to the high number of competing foreclosure sales, (22 out of 122 in the revaluation period), and the “dramatic” decrease in home sales, the average home value in the Master Planned Resort decreased by 35%. Highland Greens Condos dropped 45%.

Local foreclosure sales prices average about 27% less than private party sale prices. He discussed the different motivations and processes that home sellers use, (negotiate the highest possible price), as opposed to the Federal Government whose motivation is dominated by an interest in getting the property “off the books”. From April 1, 2011 to July 1, 2011, there were 30 home sales in the revaluation area and 11 of them were foreclosures. In June alone, there were a total of 11 sales and 5 of them were foreclosures.

He stated people have 30 days to appeal our assessments or ask for a revaluation. The 30 day period started when the appraised notification card was sent out, (August 1, 2011).

He recommended anyone that has detailed questions or is considering an appeal, should call him or meet with him to discuss.

He did not think that the housing market has bottomed out because there are more foreclosures coming onto the market. There may be as many as 2 million properties nationwide in the “foreclosure pipeline”.

He noted that the valuations he calculates are not necessarily the long term market values of the properties and used as an example the sales in the past that were several times more than the assessed valuations.

He stated that due to the reduced assessments in the Chimacum School District of about 35%, the property taxes in this area could decrease about 15%. The Fire District will lose revenue as they are at their maximum levy rate. Because our property taxes will decrease, others in the county such as Port Townsend will see an increase in their taxes until they have their new assessments. The Chimacum School District represents approximate 40% of the Jefferson County tax base.

· He stated that one cannot build a house at the present time for the market value. Fire insurance (replacement cost) will be much higher than appraised value.

· Jefferson County revaluations have been executed every 4 years, however the county is moving to an annual assessment process. The transition to this timetable should be complete in 2014 and revaluations will occur annually.

In answer to a question he noted that the potential development of the Iron Mountain Quarry has had no effect at this time on the revaluations.

President Stone thanked Mr. Westerman for his informative presentation and candor.

7. A motion was made, seconded, and passed unanimously to accept the minutes of the PLVC general meeting of July 7.

8. After discussion, a motion was made, seconded, and passed unanimously to accept the Treasurer’s Report. President Stone noted the approximately $3,000 in income from the booth rentals at the Friday Market.

9. President Stone reviewed the progress of the Wellness Committee and noted the extensive and welcome support of Ursel and Gunter Krumme of the committee at the council’s booth at the Festival by the Bay. He noted the Health Forum presented by Dr. McGrory and scheduled for August 17 at 6 PM at the Bay Club. The committee is inviting the 30+ health professionals who attended the Wellness Committee kickoff meeting this past April to a status meeting to obtain feedback on the progress of the committee.

10. President Stone noted the work done by the Image Sub-committee led by Tony Simpson. President Stone noted the video prepared for presentation during the Festival by the Bay at the council’s booth. There was an opportunity to provide comments on the video, most of which involved the snow scenes. The video was prepared by Matt Wallace, Bob Graham, and Homer Evans. Pete Leenhouts volunteered that he had some pictures and videos that he could provide to be a part of the video. The video will be used to provide a way to publicize and highlight the positive aspects of life in Port Ludlow.

11. President Stone introduced Bill Browne who reviewed the current PLVC brochure as a part of the Publicity Committee. He noted the high quality and minimal expense of the well-received brochure.

12. President Stone noted that the council has 4 candidates for 3 openings from North Bay and 1 candidate from South Bay for election to the PLVC in this October’s elections. He asked that each council member attempt to recruit good candidates and let him know of any potentially interested people.

13. President Stone reviewed the status of our General Liability Insurance Policy. There have been some concerns expressed by the carrier about our classification as a “flea market” since there are additional activities in which the PLVC is involved. Some of those community-wide activities are the trails committee, the utilities committee, the IMQ committee, etc. Randy Shelley from the Insurance Committee was not available for further information and President Stone will contact him for additional information and attempt to resolve the problems. Tony Simpson stated that he thought the PLVC was currently insured since the broker has cashed our most recent check for the premium due. Larry Smith from Port Ludlow Associates volunteered that they are trying to be involved in investigating this issue also.

14. The meeting was adjourned at 4:39 PM.

Respectfully submitted,

Ned Luce, Secretary

Schedule of Future Meetings

August Workshop – Tuesday, August 16, 2011 at 3 PM at the Bay Club

September PLVC General Meeting – Thursday, September 1, 2011 at 3 PM at the Beach Club

---------------------------------------------------------------------------------------------------------------------------------------------------------------- July 7, 2011

Minutes of the Port Ludlow Village Council General Meeting July 7, 2011

1. The meeting was called to order by Vice President Art Zoloth at 3:01 PM.

2. Members of the PLVC in attendance were Don Thompson, Larry Nobles, Art Zoloth, Elizabeth Van Zonneveld, Tony Simpson, Dave Armitage, and Ned Luce. Members of the PLVC absent were Tom Stone, Jim Boyer, Laury Hunt, Shane Seaman, and Pete Leenhouts.

3. A quorum was in attendance and the agenda was adopted.

4. Art Zoloth asked Larry Nobles to introduce the guest speaker for the meeting, Jefferson County Treasurer Judi Morris who spoke for approximately 30 minutes and answered questions on her responsibilities and activities as the County Treasurer.

5. Larry Nobles then introduced Doctor Melanie McGrory who spoke for approximately 30 minutes and answered questions concerning the opening and operation of the Jefferson Healthcare Port Ludlow Clinic. She announced that the grand opening of the clinic would be Friday, July 8 at 10 AM.

6. A motion was made, seconded, and unanimously passed to accept the minutes of the June 2, 2011 general meeting of the PLVC.

7. A motion was made, seconded, and unanimously passed to accept the amended minutes from the May 13, 2011 special meeting of the PLVC.

8. A motion was made, seconded, and unanimously passed to accept the Treasurer’s Financial Report following an expression of concern about the insurance carrier’s processing of the policy and our payment.

9. Annette Isaksen reported on the significant progress of the work of the Wellness Committee. She passed out a copy of the committee’s mission statement. She reported that the committee’s goals are:

A. Wellness Education Forums

B. Wellness Education Resource Center

C. Wellness Support Groups

She also announced that a Wellness Resource Notebook is available at both the Bay Club and the Beach Club. She discussed the committee’s efforts and desires to establish a physical space in Port Ludlow for a Wellness Resource Center. Vice President Art Zoloth thanked the committee and Ms. Isaksen for their exemplary work.

10. Vice President Zoloth passed around a sign-up sheet for PLVC members to indicate when they could help man the PLVC booth at the Port Ludlow Festival by the Bay the weekend of July 29-31.

11. The discussion of a letter to the DNR on the subject of the land exchange was delayed until the PLVC workshop scheduled for July 19.

12. The discussion of the Shoreline Management Proposal was delayed until the PLVC workshop on July 19.

13. There was discussion about the progress on a video being prepared for the Festival by the Bay PLVC booth and the tent that will be used at the booth.

14. Tom Stone had asked Larry Nobles to ask if there could be a forum for the candidates for upcoming election of Fire Commissioner. The discussion was delayed to the Workshop meeting on July 19.

15. The meeting was adjourned at 4:29 PM.

Respectfully submitted,

Ned Luce, Secretary

Next Meetings: Workshop, 3 PM, July 19, Beach Club

                            General, 3 PM, August 4, Bay Club

---------------------------------------------------------------------------------------------------------------------------------------------------------------- June 2, 2011

Minutes of the Port Ludlow Village Council General Meeting June 2, 2011

1.  The meeting was called to order by President Tom Stone at 3:05 PM.

2.  All members of the PLVC were present except Shane Seaman, Jim Boyer, and Ned Luce.

3.  Larry Nobles moved and Pat Traci seconded a motion that the “land swap letter” to the Department of Natural Resources be discussed under old business.  An Iron Mountain Quarry Report, a report from the Trails Committee and a report from the Insurance Committee were added to the agenda.  The agenda was approved.

4.  Tom Stone introduced Tim Lawson of the Port Townsend School of Woodworking who discussed their programs.

4. The minutes of the May 5, 2011 General Meeting of the PLVC were approved.

5.  A motion was made by Elizabeth Van Zonneveld and seconded by Tony Simpson to amend the minutes of the May 13, 2011 Special Meeting of the PLVC to include a reference to the discussion concerning a potential “Conflict of Interest” by Laury Hunt.  During discussion Laury Hunt withdrew his vote in question, effectively changing the vote to 6-3 in favor rather than 7-3. The motion passed unanimously and the amended minutes were then approved unanimously.

6.  Treasurer Don Thompson submitted the Treasurer’s report which was approved unanimously.

7.  COMMITTEE UPDATES AND REPORTS:

A. Festival-By-The-Bay (FBB):

1) Tom Stone discussed whether they should register for a booth with power. This would allow for a monitor with a continuous loop audio/video presentation for example.

2) Tony Simpson donated a TV/Monitor.

3) Larry Nobles will be the PLVC coordinator.

4) To be determined how the continuous presentation will be created.

B. Friday Market:

Doing better. Revenues of $855 this past month. Picnic benches to be placed soon. Contacting the Trails Committee to help with the benches.

C. By Laws Committee:

1) LMC & SBCA objected to the proposal of voiding each of them as a voting member of the board.

2) They did not have problem with reducing the number of members on the board as long as the ratio of votes South Bay to North Bay stayed the same.

3) Laury Hunt suggested that the discussion be tabled until Shane Seaman and Jim Boyer are present.

4) Tom Stone is calculating the number of dwellings in both South Bay and North Bay. Larry Nobles suggested that Tom cross check his numbers with Larry Smith of OWSI (Re. number of sewer connections).

D. Insurance Committee (Randy Shelly):

1) Premium on Directors and Officers (DNO) insurance policy due now. Tom Stone and Don Thomson signed check. Larry Nobles to deliver it to agent’s house.

2) A motion was suggested by Randy Shelly that will stop these premiums from waiting until a Board Meeting for approval and the last minute: Laury Hunt moved that the President and/or the Treasurer of the PLVC Board are authorized to pay Liability and DNO insurance policy premiums this year (2011) and future years, as long as the premium to be paid is not more than 20% greater than its previous premium, as long as the policy’s coverage has not changed; and as long as the insurance committee has made another recommendation. Elizabeth Van Zonnefeld seconded it. It passed unanimously.

3) Two committees were added to coverage; namely, the Wellness and the Port Ludlow Image Committees.

E. Iron Mountain Quarry Committee (Tony Simpson):

1) Reviewed handout entitled “IMQ Mitigation Committee Report on Funds Expended and Available as of June 2, 2011”.

2) Reviewed invoice with delineated hours and charges by Powers and Therrien, P.S. Tony Simpson made a motion to pay the invoice for $4,286.00, Elizabeth Van Zonneveld seconded it. Motion passed unanimously.  Larry Nobles abstained.

3) Reviewed the following statement by the IMQ Committee:

“At the IMQ Committee meeting, Kathy Traci proposed and David Armitage seconded the following resolution to clarify the IMQ Mitigation Committee’s position on the PLVC Draft Statement from the May 13, 2011 Special Meeting: “Barring unforeseen events, this committee will not have any substantive news for the community regarding the proposed IMQ New Shine Quarry until Jefferson County makes a new State Environmental Protection Act (SEPA) determination. This new determination will replace the determination of significance that was vacated by Judge Laurie on October 5, 2010. The litigation process can take years to complete and we anticipate additional proceedings no matter what the new SEPA determination is. Consequently, it would be misleading for the PLVC to issue the May 13, 2011 Draft Statement by the Port Ludlow Village Council.” This resolution passed in the committee.” There was then discussion concerning the impact on our insurance if the PLVC were to issue a statement concerning the impact of the IMQ on Port Ludlow.

4) Larry Nobles discussed a document he obtained from Jefferson County entitled “Mitigation Planning for the New Shine Quarry”. He will E-mail a copy to each of the Board members.

OLD BUSINESS

A. Special Committee Discussion on the DNR/Pope Land Swap Issue:

1.Tom Stone indicated that he did not send out the letter agreed to at the meeting because of new information that he received after the meeting indicating that the tax information statements at the meeting were not totally accurate. In addition there were questions and discussion regarding Laury Hunt’s conflict of interest, since he was vocal in the tax issues discussion.

2. Elizabeth VanZonneveld made a motion to defer action on the “Larry Nobles’ Letter”. Pat Traci seconded it. In discussion Laury Hunt recused himself from voting. The motion carried unanimously except for Larry Nobles. 

3. Larry Nobles made a motion to put the issue up for discussion at the next workshop. Laury Hunt seconded the motion. There was further discussion on the potential for a conflict of interest by Laury Hunt.  Laury recused himself from the vote and the discussion. Motion was voted down except for Larry Nobles.

The meeting was adjourned at 4:51 PM.

The next General Meeting of the Port Ludlow Village Council will be on Thursday July 7, 2011 at 3 PM at the Beach Club.

Respectfully submitted,

Ned Luce, Secretary

-----------------------------------------------------------------------------

May 5, 2011

Port Ludlow Village Council

Draft Minutes of the Port Ludlow Village Council Meeting May 5, 2011

1. The meeting was called to order at 3:00 PM by President Tom Stone.

2. President Tom Stone introduced Mike Glenn, CEO of Jefferson Healthcare who made a 30 minute presentation on the plan to open a clinic in Port Ludlow on or before July 11, 2011.  Following his presentation he answered several questions from members of the community in attendance.  Mr. Glenn’s presentation is attached and is made a part of these minutes.  Mr. Stone also reviewed the recent PLVC Wellness Committee activity supporting improved “wellness” for people in the community and complimented those who have contributed to the increased awareness and interest in developing greater support for the new clinic.

3. All Village Council members were present and therefore a quorum was achieved.

4. Jefferson County Commissioner John Austin spoke briefly and complimented Jill Buehler, President of the Jefferson Healthcare Board of Commissioners for her leadership and support of the new clinic.

5. President Stone recognized Bill Browne and Jack McKay and thanked them for their work publicizing the PLVC meetings when there is a need to make sure the community knows of presentations of widespread interest.

6. The Secretary of the PLVC stated that a letter had been received from Gene Carmody, Fire Commissioner/Board Chair of Port Ludlow Fire and Rescue responding to comments made at the last PLVC meeting by Mr. Mike Porter.  The Secretary then requested that this letter be attached to and made a part of the minutes of the previous meeting.  A motion was made, seconded and unanimously approved to attach the letter to the minutes of the April 7, 2011 PLVC meeting and approve the minutes.

7. PLVC Treasurer Don Thompson submitted the April Treasurer’s Report noting that no income had been received but that expenditures were small and preplanned.  President Stone commented that we will start receiving income from the Friday Market and significantly more when the new Village Directory comes out in the fall.  It was moved, seconded, and unanimously approved to accept the Treasurer’s Report.

8.  President Stone announced that the Port Ludlow Friday market would open for the first time in 2011 this coming Friday, May 6.

9. Ms. Jen Portz made a presentation outlining the position of the Public Land Lands Group’s “Forests for the Future: An asset Management Strategy for State Forestlands in East Jefferson County”.  She reviewed the status of 23,457 acres of Washington State owned forestland in 45 parcels in East Jefferson County.  She described a 2008 Department of Natural Resources plan for asset management which included the exchange of some of this forest land with private land owners.  She described a hearing in 2009 in Chimacum where approximately 100 residents expressed concern that this exchange would lessen the standards used when trees are harvested.  In addition, there is a concern that this exchange will reduce the amount of tax revenue for “junior taxing districts” such as Chimacum Schools, the fire district, etc.  She described how the State provided her group an opportunity to develop an alternative plan for land use which resulted in the strategy she described.  This strategy involves most of the land parcels being kept for management by DNR and some being converted to “Community Forests”.  Some of the parcels were recommended for exchange with private companies.  She then listed several organizations supporting this position and requested that the PLVC publicly endorse this position via a letter she presented.  There was then discussion by the council members on this plan.  Larry Nobles noted that the PLVC studied this issue 2 years ago and voted to support the land swap.  He was concerned that much of the presentation was “misleading”.  Ms. Portz committed to forward electronically her materials to President Stone.

10. Tony Simpson led an update to the Iron Mountain Quarry development.  The committee’s report is attached to these minutes.  David Wayne Johnson from Jefferson County spoke about the current legal developments.  There was discussion concerning the invoice from Powers for legal work.  A motion was made and seconded to pay this invoice.  A second motion was made, seconded and passed to table this decision.  Tony Simpson will contact Powers for a revised format.

11. Art Zoloth, Chairman of the Futures Committee reviewed an opportunity to use some of the resources of the Washington Chapter of the American Planning Association which offers communities no-cost assistance.  Art has filled out a request for assistance and has discussed with them the potential for helping us with our future planning for Port Ludlow.   Larry Nobles pointed out that Port Ludlow Associates has been supportive of futures committee’s work.  Art Zoloth noted that the work this committee was done earlier was presented to the SBCA and the LMC.  Since no response has been received Art requested that President Stone contact them for their responses.

12. President Stone noted that he is working with the By-Laws Committee, the Festival by the Bay group, the Nominating Committee, and that much of this will be discussed at the upcoming workshop May 17 at the Beach Club.  Pat Traci noted that should the PLVC elect to man a Festival tent, his Disaster Preparedness Committee would join us versus being located with the Port Ludlow Fire and Rescue.

13. The meeting was adjourned at 4:58 PM.

Respectfully submitted,

Ned Luce, Secretary

Iron Mountain Quarry Update – May 5, 2011.

John Austin (Jefferson County Commissioner), David Wayne Johnson (JeffCo Lead Planner for Port Ludlow), and David Armitage (SBCA President), and are expected to be present and discuss the issues.

(a) The Washington Counties Risk Pool Requires an Independent 3rd Party to Interface with IMQ and Conduct the SEPA

In a letter dated 22-Apr-2011 to GordonDerr, IMQ/Pope’s lawyers, (first attachment) the Washington Counties Risk Pool has determined that it is very important to Jefferson County that the integrity and independence of its revised SEPA threshold determination should not be vulnerable to criticism that the County has acquiesced to IMQ pressure tactics. In order to help reach these aims the County has retained the environmental land-use planning firm of Shockey Planning Group, Inc., 2716 Colby Ave., Everett, WA 98201.

Mr. Reid Shockey will be the lead contact point for purposes of reviewing and responding to IMQ's SEPA documents and its underlying storm water management permit application. Mr. Shockey is expected to provide consulting advice and recommendations to the County and its SEPA Responsible Official as circumstances warrant.

GordonDerr is instructed to direct any future communications on IMQ's application materials to Mr. Shockey or to the Risk Pool. The consent that the Risk Pool has previously provided to GordonDerr to engage in direct communications with Jefferson County DCD personnel is revoked.

The attached agreement (Shockey Consultant Agreement with WA Risk Pool re IMQ SEPA Analysis 15-Apr-2011) is presumably going to be signed by the Risk Pool. This has many implications—the following issues are based on those prepared by Dave Armitage and others on the SEPA committee:

i.     Who are Shockey Consultants and what are their qualifications for the full range of SEPA issues?

ii.     Who selected Shockey and on what criteria?

iii.     Who normally hires Reid Shockey (Shockey Planning Group or SPG)—e.g., what is their dollar volume breakdown between Public Agencies and Business?

iv.     How are the Port Ludlow community interests protected?

v.     Who makes the decision on the level of significance and on what evidence?

vi.     Is the risk pool’s interest to lower their loss as opposed to doing what is best for the community?

vii.     Has Shockey ever had any dealings with IMQ or Pope?

viii.     Is there an available copy of a SPG report siting a 1,350-acre quarry site in Snohomish County?

ix.     Will the documents that we have submitted (including public comment, PLVC, and SBCA) be forwarded to Reid Shockey and included in the SEPA remand process?

x.     When may Port Ludlow residents and organizations submit materials to Reid Shockey?

xi.     Do we know what evidence/studies Reid Shockey will require from IMQ and is it the same as the county requested?

xii.     Will SPG include the clarification of no quarry traffic through Port Ludlow?

On their Website at http://www.shockeyplanning.com/, the Shockey Planning Group describes themselves in the following extracts:

“The SPG team is represented by a wide variety of specialties and talents, yet all of us share a common respect for the quality of life we've helped preserve through periods of amazing growth in our region and Washington State. Along with key support staff, today's team of environmental professionals at Shockey Planning Group includes land use planners, designers, environmental inspectors, and wetlands/wildlife scientists. We are a full-service in-house environmental planning firm, ready to assist you with your next land use project.”

“SPG is recognized throughout Washington State for its expertise in project permitting, critical areas and wetlands analysis, land use and environmental planning, and managing State Environmental Policy Act (SEPA) issues. Our clients have included governmental agencies as well as other public and private sector agencies and organizations. Our major projects range from siting a 1,350-acre quarry site in Snohomish County to providing planning and permitting services for a $60 million Everett Events Center. We provided similar services for the recently completed Snohomish County governmental campus. We are under contract with the City of Yakima to provide consulting services for the Wal-Mart Environmental Impact Statement. The Lake Stevens Sewer District has retained SPG to develop the EIS for relocation of their Sunnyside Wastewater Treatment Facility. King County has retained us for environmental permitting for the Brightwater Treatment Plant Facility. We act as the on-going environmental planning consultant/project manager for school districts in the region.

We have extensive experience in managing and supporting municipal and public district projects and have staff expertise in growth management planning, project permitting and environmental planning. SPG specializes in assisting private sector clients to understand and work with public sector as well as assisting the public sector to understand and respond to private sector needs. We pride ourselves on our reputation for balanced service to both the private and public sectors in what is too often an "us-versus-them" environment.”

(b) Validity of IMQ’s Voluntary SEPA Commitment to Keep Quarry Trucks Out of Port Ludlow

On March 2, 2010, Jim Burnett sent an email to Jefferson County committing that Iron Mountain Quarry would volunteer to be bound by the following SEPA condition:

“To address concerns of the Port Ludlow community, Iron Mountain Quarry voluntarily agrees that the following shall be imposed as a condition of the Jefferson County SEPA Determination of Non-Significance or Mitigated Determination of Non-Significance for the New Shine Quarry proposal:

Quarry product from the New Shine Quarry shall not be transported on any Port Ludlow streets except to deliver product to a specific home or business. Quarry product from the New Shine Quarry shall not be transported using any dock in the Mats Mats Bay site.”

There are some problems with this commitment. Moreover, the issue is further clouded by the entry of Shockey Consultants:

i.     As far as we know, there are no “streets” in Port Ludlow. One might assume Jim Burnett meant all thoroughfares, which is a definitive word for all highways, roads, streets, avenues, lanes, etc. However, this must be clarified; otherwise, future compliance might not be legally enforceable.

ii.     Jefferson County’s determination was a Determination of Significance. This is not covered by Jim Burnett’s mitigation, therefore voiding the entire voluntary agreement.

iii.     The commitment is silent on the issue of enforcement. Who has the necessary standing and who will pay for enforcement?

(c)     MOTION: “The PLVC appreciates the assistance of the LMC Beach Club and the SBCA Bay Club for allowing and care of the IMQ Defense Fund collections boxes in their lobbies and asks the PLVC’s President to send an appropriate letter of thanks to their staff.”

(d)     Attached is Powers and Therrien’s final invoice for legal services to appeal Judge Laurie’s decision regarding PLVC’s intervention on behalf of the County against IMQ. This effort was abandoned when the Risk Pool did not proceed with their appeal. Powers and Therrien filed a stipulated dismissal of PLVC’s appeal. MOTION: “The PLVC instructs the Treasurer to pay the Powers and Therrien final invoice in the amount of $4,286.25, first from the Guarantee Account and the small left-over balance from the recent IMQ Defense Fund Raising”

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April 7, 2011

Minutes of the Port Ludlow Village Council Meeting April 7, 2011

1. The meeting was called to order at 3 PM by President Tom Stone.

2. President Tom Stone introduced Jack Westerman, Jefferson County Assessor and asked him to address the approximately 140 Port Ludlow residents in attendance on the subject of the upcoming appraisals of the properties in Port Ludlow.  Mr. Westerman spoke for approximately 30 minutes and then took questions for approximately 45 minutes.  The highlights of his presentation and questions/answers are:

- The last appraisal were done as of January 1, 2007 

- The next appraisals will be as of January 1, 2011

- He will be preparing the appraisals for the Port Ludlow South Bay area while other people in his department will be doing appraisals in North Bay and other areas of Jefferson County.

- His job is much more difficult this time because of the lack of sales data available and the declining market have forced him and his department into using other sources of information to prepare the appraisals, one of which is the listings for houses for sale (A high market value) and some foreclosure sales prices (A low Market value). He will not use Auction Prices.

- Based on the data Mr. Westerman has so far it appears that the new appraisals in the area may be anywhere from 20% to 40% lower than the January 1, 2007 appraisals.

- When taxpayers get their property appraisals and have questions or concerns they should feel free to contact Mr. Westerman or his staff before going to the Board of Equalization. 

- He noted that just because a taxpayers property appraisal goes down does not mean that his tax bill will also go down in a corresponding amount since he is required by law to adjust the levy rate or mill rate such that the total tax collected continues to fund the particular jurisdiction, (such as the school district or the library district etc.) within the limits established by law. (It was noted during the questioning that the Port Ludlow Fire and Rescue District may have a funding problem in 2012 because it is currently at its maximum levy rate.)

3. President Stone thanked Mr. Westerman for his thorough and objective presentation and comments and asked if there was a quorum for the business meeting to proceed.  The secretary confirmed that there was a quorum.

4. PLVC members present: Tom Stone, Ned Luce, Art Zoloth, Jim Boyer, Laury Hunt, Tony Simpson, and Don Thompson.  Members absent were Pete Leenhouts, Elizabeth Van Zonneveld, Larry Nobles, Pat Traci, and Shane Seaman.

5. The agenda was adopted.

6. The minutes of the March 3, 2011 General Meeting of the Port Ludlow Village Council were approved.

7. Don Thompson presented the Treasurer’s report which was accepted unanimously.

8. Tom Stone provided an update on the Communications Committee’s work.  He commended Bill Browne and the Voice and Jack McKay for publicizing that Mr. Westerman was going to present at this meeting.  He also noted that the committee met and discussed ways to publicize the ways the PLVC is trying to help the community.  On April 18 there will be a disaster preparedness drill where the Block Captains will pass out Self Help Preparedness material.

9. Tony Simpson provided an update on the Iron Mountain Quarry development.  He requested approval for payment of an invoice  for legal work for $2,190.  A motion was made, seconded, and unanimously approved for payment from the IMQ Legal Fund account.  Mr. Simpson also reported that there was no plan to sue Pope due to the lack of a plaintiff with the necessary status or structure.

10. Tom Stone reported on the development of the Wellness Committee.  On Tuesday, April 5, 30-35 people attended an organizational meeting to discuss what such a committee could do to provide greater support for residents interested in information and help leading to greater wellness of the people in Port Ludlow.  Tom reported that it looks like this committee will “take off.”

11. The head of the Recycling Committee, Steve Failla, reported good news.  He said that the recycling area had been kept fairly clean and that Skookum has recently been granted a new contract to collect the recycled material in the county.  In addition, he noted that shredded paper should be put in the proper bin in either paper bags or plastic bags.

12. Final comments included encouragement to attendees to consider running for the PLVC this coming fall and kudos to Tom Stone for the amount of positive energy he is putting into his position as president of the PLVC.

13. The meeting was adjourned at 4:40 PM.

Respectfully submitted,

Ned Luce, Secretary

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March 3, 2011

Minutes of the Port Ludlow Village Council Meeting March 3, 2011 - Beach Club

 (Earlier months below.)

The meeting was called to order at 3 PM by President Tom Stone.

        Secretary Ned Luce declared that there was a quorum

        Directors Present: Larry Nobles, Tony Simpson, Tom Stone, Don Thompson, Pete Leenhouts,  Ned Luce, Elizabeth Van Zonneveld, and Sean Seaman.

        Directors absent: Laury Hunt, Jim Boyer, Pat Traci, and Art Zoloth

1. A motion was made, seconded and unanimously passed to adopt the agenda.  Tom Stone          noted that he was going to give an update on the potential “Wellness Committee” as a part of the discussion about the potential for a clinic to be put into Port Ludlow by Jefferson Healthcare and the attendance at our next meeting by Jack Westerman, County Assessor.

2.         A motion was made and seconded to approve the minutes of the PLVC meeting of February 2011 and was passed unanimously. 

3.               President Stone recognized David Wayne Johnson, Associate Planner for Jefferson County for comments on the Iron Mountain Quarry development and was given a copy of the IMQ committee’s report which will be discussed later in the meeting.  Diana Smeland of Port Ludlow Associates was then recognized and asked to give a report on the development of the water rate increase activity.  She reported that it would be at least a week before there would be any more developments between PLA and the State. Jefferson County Commissioner John Austin was then recognized and he gave an update report on county actions and activities affecting Port Ludlow including the Festival by the Bay, the US Navy’s expansion of the Bangor submarine base, the shoreline master plan, a potential county gravel extraction tax, and a potential category of state public lands called “community forest”.  

4.               Treasurer Don Thompson submitted the Treasurer’s Report. A motion was made, seconded and unanimously passed to accept the report. 

5.               President Tom Stone noted that Article VII, Section 3 of BYLAWS states committee members   may be re-appointed by the succeeding Presidents except that no individual may serve longer than three years without the consent of two-thirds (67%) of the Board of Directors. The following committees have members who have served longer than three years: Trails, Friday Market, Community Development, Recycling, Utility and Disaster Preparedness.  A motion was made, seconded and unanimously approved to approve re-appointment of members of the Trails, Friday Market, Community Development, Recycling, Utility and Disaster Preparedness committees who have served longer than three years. 

6.               Tony Simpson provided an update and led a discussion on the Iron Mountain Quarry.  The         current balance for legal activities is approximately $10,000. A copy of the committee’s report is            attached.   President Stone announced that he will be sending notes of appreciation to all those  who have donated and again noted that any unused funds will be returned to the donors on a prorated basis.

7.               President Tom Stone announced that a committee led by Dave Armitage will put together an updated Port Ludlow Directory.  The work will be begun late this summer.  The directory is an important and significant source of funds for the PLVC.

8.               Tom Stone led a discussion on the development of an ad hic “Wellness Committee” for Port    Ludlow.  He noted that there has been a significant positive response from the community     concerning this potential.  It will have 3 activities:

1. Scheduled meetings and seminars to   address high priority health issues for residents,

2. Provide a focus on local health support groups

3. Create and maintain a health resource center for the residents. 

There will be an organizational meeting for this committee on April 6 at the Bay Club.  Tom has been contacting various health professionals,  active and retired, to be a resource for this committee.

9.               Tom Stone led a discussion on potential ways to improve communication with the community consistent with one of the goals of the PLVC set in 2010.  Tom held a meeting with several members of the community to discuss ways to promote and publicize the important relationship the PLVC has with the residents of Port Ludlow. Pete Leenhouts volunteered to participate in this committee.

10.                 Larry Nobles announced that Jack Westerman will be at the April meeting of the PLVC and  providing information and answering questions on the assessment process. There was    additional discussion concerning the amount of the tax bills and the potential for other county officials to attend PLVC meetings to provide information, specifically, Judy Morris, the County Treasurer.  Larry also announced that he has heard that Jefferson Healthcare intends to open a clinic in Port Ludlow in June of this year.  Larry has invited Mike Glenn, CEO of Jefferson Healthcare to address the PLVC at the May meeting.

11.                   Aki Tavaris announced the upcoming lecture by Dr. Stephen Iacoboni, Oncologist on April 2 at the Bay Club.  Following a few other comments from the audience and the board, President Tom Stone announced that the meeting was adjourned at 4:40 PM.

                        Respectfully submitted,

                        Ned Luce, Secretary

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February 3, 2011

Minutes of the Port Ludlow Village Council Meeting February 3, 2011 - Bay Club

Meeting was called to order by Tom Stone, President

Quorum approved

Agenda adopted

Minutes approved

Discussion: Bill Browne commented that the cost of the PLVC brochure is down to $36.00.

County Report

John Austin did not appear on behalf of BoCC. David Wayne Johnson represented DCD with a short report on IMQ.

·        A new planner has been hired to staff the desk of the Watershed Stewardship Resource Center.

·        The county lost it’s 3^rd suit against IMQ due to skipping steps in the process and going straight to

a Declaration of Significance.

·        A traffic Analysis must be redone.

·        Noise and air studies need review.

·        Supplemental reports on blasting and vibration will be done.

·        A previously not noted wetland has been identified at the site of the proposed scale.

·        Johnson said the DCD process will be slow and deliberate.

Developer Report

Diana Smeland reported that:

·        Operations continue slowly because of economy and seasonal traffic.

·        UTC process is still ongoing and consultant costs are rising and will be borne by the community.

·        Another hearing may have to be scheduled. That cost will also be passed to the community.

·        There is no current news on the vacated coffee shop space in the village center.

President’s Report (comments)

·        The PL Directory is produced by volunteers as a needed source of revenue.

·        Solicitors are needed to sell ads and help is needed to input data and prepare layout for printing.

·        Tom and Ned have met with a contractor to sell ads, but percentage paid for the service may reduce bottom line significantly.

·        Another option may be to pay local volunteers a direct commission for sales.

Treasurer Report

Don Thompson reported on current status of funds on hand and projected budget.

·        Report approved with no discussion.

·        Budget approved after noting that it included an assumed revenue of $6,000 from PL Directory project based on previous results.

County – Home Rule Charter

Jim Boyer gave a brief on the Home Rule Process

·        A county Charter or, governance by ‘Home Rule’ is an option allowed in the state constitution.

·        If qualified for the ballot and approved by voters it would mandate that elected freeholders representing each district develop a County Charter which then goes before the voters for approval.

·        Home Rule Charters provide options such as electing officials who are now appointed or, appointing officials who are now elected.

·        Other aspects of voter control that could be written into the charter are the local initiative process and the referendum process.

·        A successful charter could be important to the future of Port Ludlow that now has no voice at the county level.

·        Backers would have to collect and qualify about 2,000 signatures by July to qualify the measure for the November ballot.

Larry Nobles added that Port Ludlow support could be strong and signatures could be garnered in much higher numbers than so far reported by South County activist Davis Steelquist.

IMQ Report

Tony Simpson reported:

·        The process will be determined by the Court when it decides the latest county appeal.

·        The committee is continuing to raise funs in anticipation of future litigation.

·        It is not certain that funds will be spent and – that would require deciding how refunds would be handled.

·        IMQ has applied for storm water permit and would ultimately have to seek a mining permit which is a long process.

·        Pete Leenhouts volunteered to work with Tony to develop an information presentation to educate the community about what is going on with this issue.

Festival by the Bay

·        Tom met with Bob Olbrych to discuss how to solidfy and publicize PLVC support.

·        PL Days inventory of materials is in our storage space a request for donation of items not useful to the PLVC will be forthcoming from the Festival committee.

Health Care Network

Ursel Krumme presented questions pursuant to the Jefferson Health Care presentation hosted by PLVC/ Larry Nobles

·        Who is responsible for community communication and awareness of support services and groups?

·        Who assists with access?

·        What presentations are available locally on health care topics?

·        Can a resource center be set up for help with people dealing with illness or caring for relatives?

Tom Stone responded that:

·        a resource center is a good idea

·        PLVC should provide support.

·        Health Care communication needs improvement.

·        We don’t have (but could benefit from) a health care committee – He would like to see this become a priority, board members agreed.

It was mentioned that Jefferson County is not well served by the Veterans Hospital in Bremerton.

Meeting adjourned @ 4:40 PM

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January 6, 2011

Minutes of the Port Ludlow Village Council Meeting January 6, 2011

1.  Meeting was called to order by Secretary Ned Luce at 3:00 PM

Ned declared a quorum and announced that the meeting was being recorded

Directors present: Pete Leenhouts, Tony Simpson, Elizabeth Van Zonneveld, Shane Seaman, Ned Luce, Pat Traci, Don Thompson and Larry Nobles.

Excused: Tom Stone, Art Zoloth, Jim Boyer, Laury Hunt

Luce announced that Jane Navone is the recording secretary for the PLVC.

2. VAN ZONNEVELD MOVED AND NOBLES SECONDED the motion to adopt the agenda with one addition. Approved unanimously.

3.  VAN ZONNEVELD MOVED AND NOBLES SECONDED a motion to approve the minutes of the previous meeting.  Approved unanimously

4. Don Thompson gave the TREASURER’S REPORT, which was available in printed form for the audience.  To date, $7,922 has been collected for the legal fund. The IMQ-Pope Writ Guarantee is $15,000, from private donations. The current balance in the PLVC operating fund is $23,293.

NOBLES MOVED AND TRACI seconded a motion to approve the Treasurer’s report. Approved unanimously.

5. Nobles requested an opportunity to introduce a topic ahead of schedule. He announced the meeting with Jefferson County Hospital will be held January 13 at 6:00 PM at the Bay Club. The CEO of the hospital will be here to explain resources and enlist ideas from those in attendance. Ursel Krumme, a retired nurse educator, commented on the importance of the meeting and offered any assistance she could give to promoting the meeting. A discussion followed on the use of email lists. It was motioned, seconded and approved to have Nobels give the information to Jack McKay to send out on his e-mail list. 
 

6. OLD BUSINESS 

IMQ STATUS REVIEW:  Tony Simpson gave a report on the current status of the IMQ legal proceedings. He said the County had asked to have the case reviewed by the Kitsap Superior Court. This was denied. The PLVC appeal is still active and waiting for a response from the County before going ahead or withdrawing.

Dave Armitage added that the County is redoing the review of IMQ’s application according to SEPA guidelines. It is expected that a decision will be made about significant impacts soon. The question of damages will be considered later. As of the meeting, Jefferson County has rejected the IMQ studies as representing opinion, not science.

OWSI STATUS REVIEW:  Bruce Schmitz gave a review of the meeting that took place on December 16 with the WUTC to present their arguments. The WUTC did not approve the increase. The commission will review OWSI books and is negotiating with the company.

7. COMMITTEE REPORTS 

PUBLICITY COMMITTEE:  Bill Browne distributed the new PLVC brochure. He said it is a “moving document” and only 200 were printed. Another printing can be done with any changes for about $20. Further discussion was moved to the workshop.

Bill Browne distributed a flyer promoting the IMQ status update meeting on January 18 at 3:00. This will take place at the beginning of the workshop on that day at the Beach Club if there is sufficient information to justify the meeting.  Bill Browne and Tony Simpson will make that decision and publicize it in advance of the meeting.

NOBLES MOVED AND TRACI SECONDED the motion to adjourn at 4:15 PM

Respectfully submitted,

Jane Navone 
Recording Secretary