As we reflect back on the year, we are pleased to report another successful year of accomplishments for the Village Council. The Board of Directors and its one hundred plus volunteer committee members have contributed their time and talents towards fulfilling its mission to be a unifying force, to protect, promote and preserve the community of Port Ludlow.
The Community Welcome Event, Health & Wellness seminars and Movie Night brought North Bay and South Bay members of the community together, while also exposing Port Ludlow to the outside world. We added colorful Banners on the median at the Village Center, highlighting the activities that make Port Ludlow such a great place to live. In that same view, the Holiday Lights brighten our Holiday season. The Trails Committee has fine-tuned its mission to focus on maintaining rather than expanding. With 31 miles of trails already in place, there is plenty to do, not to mention the re-staining of the beautiful gazebo at Picnic Point. Emergency Management has collaborated more closely with the County Department of Emergency Management and as a result is working to establish a centralized Neighborhood Operations Center (NOC). The recruitment and training of Block Captains to be the eyes and ears of our community in an emergency continued successfully. We’re not just preparing for the “Big One” but for those more common events such as power outages, snow/ice storms, or even the increasing threat of wildfires. Our emergency planning will provide structure, information and communication throughout the community and be in constant touch with all available resources.
We owe a debt of gratitude to the heroes listed on the Honor Roll attached to this review. Their enthusiasm and willingness to accomplish many good things for the benefit of the rest of us, makes our little corner of the country a very unique and special place to live and play. Make sure to give them a great big THANK YOU.
On behalf of the Board of Directors,
Administration — Chair: Tamra McDearmid
Maintain and update organizational and procedural policies
The Administration Committee is credited with the complete review and development of the Village Council’s Policies and Procedures document, which was an 18-month project. This document was approved by the Board of Directors at its September, 2019 meeting. In addition, the organization’s Bylaws were amended this year to give clarity to implementing procedural changes.
Admin is also responsible for the administration of the yearly Board Election. A team was formed to produce the Election Ballot Packet, and another team handled the ballot counting during the month of September prior to the Annual Meeting when the results are announced.
Communications — Chair: Steve Frenzl
Provide streamlined communications to share relevant community/area information and maintain contact with the community regarding PLVC activities through its website, email announcements as well as continued archiving of both Council and community important documents.
Paramount in any organization’s success is the communication it provides to its community. PLVC has had an extremely effective system that was initiated last year and fine-tuned in 2019 to provide a streamlined communications process which gives us the opportunity to share relevant community/area information and maintain contact with the community regarding Village Council activities through its website and email notifications. In addition, the Council continues to archive important documents both for the Council and the overall community for easy retrieval and review. Special thanks goes to webmaster Caleb Summerfelt for his professional efforts to manage all aspects of the Council’s electronic communications and archives.
Community Development — Chair: Dave McDearmid
Maintain a relationship with the developer, the county and neighboring property owners.
The Community Development Committee plays a pivotal role in the relationship between the Village Council and our developer, Port Ludlow Associates (PLA) This Committee meets with PLA representatives regularly during the year to discuss and act on several matters in support of its charter. This year those tasks included:
- contact with the Economic Development Council Team Jefferson to identify opportunities to attract businesses to Port Ludlow
- tracking events leading to the change of ownership at the Contract Post Office and helping facilitate its uninterrupted operation
- enhancements of the Village Center
- extending the Port Ludlow No Shooting Zone to include the entire MPR
- refurbishment of roadside signs welcoming people to Port Ludlow
- research of a dog park (current status inactive)
- coordinating with local food vendors to provide additional options for residents
- researching community Holiday Tree in the Village Center area
Emergency Management — Chair: Danille Turissini
Establish and maintain a disaster-based emergency plan for Port Ludlow working with county and state agencies.
By all accounts, this has been a banner year for Emergency Management. The most notable addition was the introduction of the Neighborhood Operation Center (NOC). The NOC will serve as the consolidation point for community wide information during a disaster. The NOC will be the mechanism that communicates with the Jefferson County Department of Emergency Management Emergency Operations Center if the necessity for outside resources arises. In September, the Committee members participated in a pancake breakfast to raise funds for the NOC and in October, the Port Ludlow Community Church agreed to serve as the location for the newly formed NOC.
In addition, the Block Captain Program now has a standardized curriculum, so that training and resources are consistent throughout the entire Master Planned Resort as well as being in sync with the Jefferson County Department of Emergency Management (JCDEM).
The Committee also hosted a seminar titled, When the Lights Go Out which went into great detail about home generators and other components of survival. During the Third Annual Emergency Management Fair, attendees were treated to a neighborhood mapping role play of a simulated wildfire response. Planning is in process for participation in the Great Washington Shake-Out drill in later October to enhance readiness for an earthquake event.
Health and Wellness — Co-Chairs Paul Hinton and Phyllis Waldenberg
Provide to the community Health and Wellness events sponsored by PLVC and others.
The Health and Wellness Committee had a successful year under the Chairmanship of Phyllis Waldenberg and Paul Hinton with the support, wisdom, and enthusiasm of Steve Frenzl, Pat Lohrey, and Pat Page.
When the committee was first re-formed in 2018 it was envisioned that it would have monthly meetings and take a largely medical point of view. In 2019 a change of direction was planned and quarterly meetings were established with a central theme involving serious life events and how to live through them. These were remarkably successful due not only to the topic but more importantly to the quality of the presentations. A debt of gratitude is owed to Karen Griffith and Judy McCay for the End of Life Planning Seminar; to Steve Frenzl for the Life Alone Presentation; and to Barbara Bethiaume for Transitions-Coping with Life’s Changes.
The attendance with the quarterly presentations far exceeded that of 2018. The Committee was extremely effective in identifying a need and responding to that demand.
Holiday Lights — Chair: Dave McDearmid
A sparkling holiday tradition at the median in the Village.
Port Ludlow’s Holiday Light tradition has brought a sparkle and shine to our Village Center for many years. Up before Thanksgiving, remaining through the Holiday Season, we’ve come to
depend on these decorations as part of our annual celebration. Much appreciated is the work of WAVE Broadband who donate their crews and bucket trucks to help in the loftier elevations of the trees. As always, none of this would happen without the help of community volunteers.
Fundraising efforts to support this activity were again successful. Thanks go to the many donors who gave generously to support our efforts.
Maritime — Chair: Phil Otness
Monitor boating activity and provide a safe Port Ludlow Bay experience.
The Port Ludlow Marine committee has worked hard to continue to maintain a safe, inviting and friendly bay. As a result of these efforts, Port Ludlow’s bay continues to host an increasing number of visitors each year. The biggest challenge with the increase in tourism is the up-tick in the use of standup paddleboards, kayaks, and other water transportation often by novices or beginners who are unaware of the risks inherent in their sport.
A precautionary measure is currently under discussion with the Marina and LMC regarding the replacement of the entrance buoy, which will emphasize the speed limits and improve safety in Ludlow Bay. The Committee stayed on top of boats visiting the harbor, posting notices on those over the 30-day limit. An incident with one vessel required the sheriff’s office to intervene, but the boat was finally removed.
Movie Night — Chair: Pat Page
A community wide event inviting participation from outside Port Ludlow while encouraging locals and tourists alike to enjoy an outdoor movie on the marina lawn.
The 5th anniversary of Movie Night was celebrated on August 24th by showing Free Willy on the Marina Lawn to a crowd of 517 people. There were 263 from Jefferson County; 217 attendees from Kitsap and Clallam counties; 28 from other states and 9 attendees from other countries.
Publicity for the event included articles in the Voice, PLVC eBlasts, street signage in Port Ludlow and Poulsbo as well as flyers posted on all the local ferry routes. Social media outlets included Facebook and the PLVC Web Page.
Once again there was generous financial support from Port Ludlow as well as surrounding communities. A total of $9,400 was raised and in addition, Port Townsend Vineyards provided samples of their varietal wines at a very special cost for sale at the Port Ludlow Fireside Inn during the week before our event. There were also raffle sales, vendor booth fees, business and community contributions. After expenses of $6,700 a surplus of $2,700 was generated for the Council.
The Movie Night volunteers were a magnificent group and parking was beautifully managed by Peace Lutheran Church members, Pam and Steve Kelly. Highway Specialties provided signage, banners, and parking barriers. Dave and Tam McDearmid made our vendor appreciation signs look professionally done while Tam handled the PLVC booth.
Recycling — Recycling Chair: Austin Kerr
Monitor Recycling Center activity and maintain communication with solid waste removal providers.
Port Ludlow Associates continues to host recycling bins in the Village Center. These bins serve a wide area of the County. The volume of recycled materials in those bins, and in the County generally, has increased substantially in the last year. The Port Ludlow bins continue to be among the least contaminated in the County (which means that almost every user is following the rules.) Some recycling sites in Jefferson County have closed because of contamination and illegal dumping. Following County recycling guidelines (posted on the bins) is essential. Successfully selling of recycled plastics, glass, cans, paper and cardboard requires avoiding contamination from materials that do not belong in the bins.
Roadway Safety — Co-Chairs: Steve Frenzl and Allan Kiesler
Monitor Port Ludlow Roadways and make recommendations to the County for improved infrastructure, lighting and signage.
Based on the Roadway Safety Committee’s recommendations, in May 2019 Jefferson County Public Works contracted a Seattle-based traffic consulting firm to study safety conditions at the intersections adjacent to the Beach Club and Bay Club. The study also included the zones along Oak Bay and Paradise Bay Roads where community trails cross the highway at numerous points. The traffic consultant has completed the study and drafted a report to Public Works with recommendations for improvements and we await the County’s determination.
Trails & Natural Resources — Chair: Tim Rensema
Develop and maintain the trails and natural resources of the community and promote community awareness and appreciation of the established walking and biking trails.
Looking back on 2019, it has been a year of transition from trail construction to a purely maintenance mode. Current goals include maintenance and engendering natural resource awareness. Over the coming years, Trails will continue to transition into supporting educational goals of nature appreciation.
There has been a move to small groups and individual oriented mode of project maintenance. Perhaps the largest “group” project undertaken was the washing, sanding, and re- staining of the gazebo at picnic point. This project considerably enhanced the value of picnic point as a rest and relaxation site for our community. Plans are to continue these improvements in the future.
In response to educating the community, historic interpretive signs were installed in the marina area and along Oak Bay Road. Pictures of Old Port Ludlow point out interesting sites such as the old cemetery, the Admiralty Inn, and the water reservoir. In future, natural resource interpretive signs are being considered for enhancement of our trails.
The Scotch Broom Pull continues annually and signs are the noxious weed is close to removal along the main roads. This will continue as well as starting a Tansy ragwort removal program.
Of procedural import is the completion of Maintenance Agreements with LMC, PLA, and SBCA to ensure the community continues to work and provide a safe and enjoyable trails program for Port Ludlow in concert with the land owners of the trails.
Utilities — Utilities Chair: Russ Michel
Maintain communications with all utilities which affect Port Ludlow.
The main focus this past year has been monitoring the OWSI Water Treatment Project. Since learning that this project is being required by the Washington State Department of Health (DOH), the Utilities Committee has been working on behalf of the ratepayers. This has included many meetings with OWSI and State agencies as well as public testimony at the Washington Utilities and Transportation Commission (WUTC) surcharge hearing. The Cultural and Historical Reviews have been completed and HDR Engineers is currently designing the project. The next step is the State Environmental Policy Act (SEPA) review by the County. Following SEPA approval, building permits need to be obtained and final engineering completed. Then construction can begin. The estimated timeline to get the project online is two years once construction begins. In an effort to keep the community informed, OWSI is developing a website that should be online soon.
Welcome Event — Co-Chairs: Phyllis Waldenberg and Pat Page
An annual event to encourage the newcomers to Port Ludlow to meet and speak to the social, sports, business, and service organizations of the community.
The Community Welcome Event, a joint activity funded by the Village Council (PLVC), LMC and SBCA, has been managed by the Village Council’s Welcome Committee for the past few years. The purpose of the event is to invite Port Ludlow residents (long and short term) who would like to learn more about the current social, sports and service organizations as well as local businesses in Port Ludlow.
The event was held at the Bay Club on Wednesday, July 24, 2019 from 4-6 pm. The weather was a pleasant 70 degrees and partly sunny. We hosted an estimated 85 Port Ludlow residents equally divided between North and South Bay. Forty-six organizations and six business participated and provided information to residents.
As always, there were many volunteers who made the event run smoothly. Additionally, Port
Ludlow Brokers donated three beautiful food baskets for the raffle.
The evaluations received included positive comments indicating a friendly, relaxing atmosphere, excellent organization, good food, great to see the businesses participate and good face-to-face conversations.
PLVC Volunteer Honor Roll 2019
Arlene Alen-Movie Night
Bakst, Jay-Emergency Management
Belmont, Brian- Community Development
Berthiaume, Barbara-Community Welcome
Best, Karen-Community Development
Bense, Willie-Emergency Management
Bima, Jamie-Community Welcome
Bodman, Fran-Community Welcome
Boock, Mike-Community Development
Chanpong, Gail-Emergency Management
Chanpong, Robert-Utilities Couch, Bill-Hood Canal Bridge
Crooks, John-Emergency Management
Dawson, Ron-Emergency Management
Dean, Chris-Community Development Deering, Randy-Director
Diehl, Piper-Movie Night
Franzel, Phil-Utilities & Recycling
Franzel, Sally-Roadway Safety
Gagnier, Ann-Movie Night Gerstenberger, Cheri-Hood Canal Bridge
Gerstenberger, Chuck-Hood Canal Bridge
Govert, Adele-Community Welcome Green, Tink-Emergency Management
Grieves, Dick-Community Development
Hamilton, Rob-Emergency Management Hammond, Steve-Officer
Henry, Russ-Emergency Management
Huber, Doug-Roadway Safety
Jurca, Dave-Community Development
Kerr, Austin-Utilities & Recycling
Kiesler, Nancy-Community Welcome
Lazarus, Bill-Community Welcome
Lloyd, Clydene-Community Welcome
Lohrey, Pat-Emergency Management
Makarowski, Maureen-Trails McClung, Ron-Movie Night
McDearmid, Dave-Holiday Lights
Merritt, Marlene-Community Welcome Meryhew, Mary Ellen — Community Welcome
Michel, Russ-Utilities & Recycling
Moffit, Jim-Emergency Management Montone, Lori-Community Welcome Morgan, Dean-Community Welcome Mount, Marrily-Trails
Munger, Ginny-Emergency Management
Nilsseon, Mike-Community Development
Otness, Phil — Maritime
Page, Bob-Community Welcome
Peterson, Brian-Emergency Management Petrick, Dana-Community Development Ralls, Jan-Movie Night
Ratigan, Dan-Movie Night
Riley, Kate-Emergency Management
Rothwell, Sandy-Community Welcome
Shadrick, Susan-Emergency Management
Simpson, John-Welcome Event Skinner, Gil-Director
Smeland, Diana-Movie Night
Smith, Rick-Emergency Management
Stapleton, Kris-Community Welcome
Sweet, John-Roadway Safety
Tallerico, Pete-Welcome Event
Tallerico, Vicki-Community Welcome
Turissini, Danille-Emergency Management
Umbreit, Terry-Holiday Lights
Wagner, Al-Trails Ward, Kori-Movie Night
Waldenberg, Glenn-Community Welcome
Waldenberg, Phyllis-Health & Wellness
Watson, Laurie-Welcome Event Wells, Linda-Community Welcome
Whiting, Harlen-Emergency Management
Wills, Dale-Emergency Management
Wills, Debbie-Emergency Management