Port Ludlow Volunteer Disaster Preparedness Management Plan
The Port Ludlow Disaster Preparedness Management Plan will be activated whenever a natural or man-made event (such as a storm, earthquake, wildfire or explosion) occurs which will likely result in one or more of the following conditions:
1. Causes substantial property damage and/or serious injuries to residents
2. Shuts down the telephone system
3. Disrupts transportation
Neighborhood Captains have been instructed to self activate should there be an event that results in the aforementioned criteria. The Port Ludlow Disaster Preparedness Director in coordination with the North and South Bay Area Coordinators may also make the decision to activate our disaster plan. Advance warning of a threatening event could be issued by NOAA radio, radio and television news or by a call to and from the Disaster Preparedness Telephone Tree if the telephone system is still working.
Disaster Preparedness North and South Bay Coordinators will report to their respective Communications Centers (Beach and Bay Clubs) to handle communications locally from and to their neighborhood Captains and externally to the Fire Station Emergency Communication Room for transfer to those outside Port Ludlow who are needed to render assistance to Port Ludlow.
The neighborhood Captains will report to their Communications Center on the status of the residents, houses, streets, and utilities in their areas by FRS/ GMRS radio.
The Disaster Preparedness Team
The Disaster Preparedness Director has overall responsibility for developing the Port Ludlow Disaster Preparedness Plan and coordination with other Emergency Management System Groups such as the Jefferson County Department of Emergency Management or the American Red Cross. He shall develop, maintain and communicate the Disaster Preparedness Management Plan. He is also the Chairman of the Disaster Preparedness Committee which reports to the Port Ludlow Village Council which provides financial assistance.
The Community Emergency Response Team (CERT) Program educates people about disaster preparedness for hazards that may impact their area and trains them in basic disaster response skills such as fire safety, light search and rescue, team organization, and disaster medical operations. Using the training learned in the classroom and during exercises, CERT members can assist others in their neighborhood following an event when professional responders are not immediately available to help. The skills which are taught in the CERT training are applicable to the functions of neighborhood Captains. These include the proper approach to assessment of damaged buildings, management of gas leaks, movement of injured people and early triage. Therefore neighborhood Captains are encouraged to avail themselves of CERT training and CERT-trained individuals are encouraged to volunteer for duty as a neighborhood Captains.
The Jefferson County Department of Emergency Management will coordinate the needs of Port Ludlow with the professional disaster workers and coordinate their activities.
The American Red Cross Disaster Coordinator is responsible for making the Port Ludlow Plan compatible with that of the Red Cross and for providing Red Cross assistance to Port Ludlow as it becomes available.
The Fire Chief of Port Ludlow Fire and Rescue District #3 is responsible for integrating the planning of Fire District #3 with the emergency planning of Port Ludlow. The Fire Department will handle fires, provide search and rescue services, and emergency medical care. Emergency Medical Technicians and Paramedics from Fire District #3 are the primary resource for medical emergencies. Located at the Fire Station is the Emergency Communication Room with communications with the U.S. Coast Guard Auxiliary, Ham radios, North and South Bay Communications Centers and the Jefferson County Emergency Operations Center. This room will be manned by designated Port Ludlow residents following a disaster incident.
Port Ludlow Amateur Radio personnel will provide outside communications in coordination with Amateur Radio Emergency Service (ARES) and Radio Amateur Communications Emergency Service (RACES) groups. They will also man the South Bay Communication Center’s Ham radio that will communicate from the Bay Club to the Fire Station’s Emergency Communications Room.
Emergency Communications Coordinators will man the Fire Station’s Emergency Communications Room and are responsible for establishing and staffing the external emergency communications for Port Ludlow. They will provide guidance and/or direction to both the North and South Bay Disaster Preparedness Coordinators for incidents in their respective areas.
A Communications Center is located at both the Beach Club and the Bay Club. Each communications center is equipped with emergency power generators, a FRS Base radio station and antenna as well as various Disaster Preparedness materials. The Bay Club is also equipped with a Ham radio for communications with the Fire Station’s Emergency Communications Room.
The North and South Bay Disaster Preparedness Area Coordinators are responsible for selecting, training, and leading the teams of North Bay and South Bay neighborhood Captains. In a disaster situation, they will locate to their Communications Centers and man the radios and record the reports from the neighborhood Captains. The North or South Bay Area Coordinator will determine if CERT response is required in a particular area after assessment reports are received from their neighborhood Captains. They have a listing of all CERT qualified residents and will activate the CERT response by notifying these individuals by whatever means are possible.
The Neighborhood Captains are responsible in their neighborhoods for compiling and maintaining an inventory of residents, and in the event of a disaster, after securing their own home and family, walking their neighborhood. They will attempt to contact residents of every home (look for GREEN OK sign or RED HELP signs) and will assess homes for damage and determine needs. They will then communicate their assessment of urgent needs to their Communications Center. They may then help with easy tasks such as opening garage doors or shutting down utilities if required.
Olympic Water and Sewer is responsible for planning and providing for the distribution of water and the collection of sewage.
The Resort at Port Ludlow is responsible for the guests that are in residence at the time of the disaster.
An organization chart that shows the basic relationship of the Port Ludlow Disaster Preparedness Team is shown in attachment (1)
Basic relationship of the Port Ludlow Disaster Preparedness Team
Click Here for Organization Chart