“BIRD HILL” Neighborhood Gathering (PLVC Emergency Management Event)

Port Ludlow Village Council – Emergency Management

Invites you to attend a special “BIRD HILL” Neighborhood Gathering Join with neighbors to discuss and plan your Bird Hill neighborhood strategies for helping each other in the event of a long-term emergency disaster.

Monday, October 22nd 6:00-8:00 PM Port Ludlow Beach Club

Emergency preparedness is a necessity for our area. Your input will be germane to the success of Bird Hill and our individual streets’ action plans.

We are STRONGER when we prepare TOGETHER! For questions, comments or to let us know you’ll be coming, email nbneighborspl@gmail.com.

 

NOTICE TO WATER SYSTEM USERS- TOTAL COLIFORM DETECTED AND TEMPORARY WATER SYSTEM CHLORINATION

NOTICE TO WATER SYSTEM USERS

COLIFORM MAXIMUM CONTAMINATE LEVEL (MCL) EXCEEDED – NON-ACUTE MCL AND TEMPORARY WATER SYSTEM CHLORINATION

Beginning Wednesday, October 10, 2018 we will be feeding a small amount of chlorine which will possibly become apparent at the customer taps.  This is being done as part of the investigation of a routine bacteriological sample testing positive for Total Coliform (negative for possible disease causing e-coli and fecal coliform)

AFFECTED AREA:  Service zone “B” is the area located east of Oak Bay Road. (See map on last page) This service zone originates at the well sites south east of Olympic Terrace 2 and supplies water to customers from the well sites North to Montgomery Court. The only Properties west of Oak Bay Road to receive water from these wells are the commercial development containing the Dental Office, Sound Bank and Coldwell Banker. The area is served by Wells 14 and 16 and Reservoirs C and D

THE REASON: OLYMPIC WATER & SEWER, INC. Water System, I.D. 68700L, located in Jefferson County submitted routine drinking water samples to a certified laboratory for the month of  September 2018 for total coliform analysis.  The sample was collected on September 25, 2018.

The test results indicated that there was Total Coliform bacteria present in the sample but no fecal or E. Coli.

The samples were taken from a routine sample station at 412 Camber Lane.  Because of the configuration of the water pipes, we are confident that the only properties potentially affected are in service zone area “B” as described above.

PRECAUTIONS:  Since only Total Coliform has been detected, there is no immediate health risk to our customers.  If an immediate health risk had existed, you would have been notified right away. However, as a precaution the Washington State Department of Health has recommend that if you are currently taking chemotherapy, undergoing kidney dialysis, or have an immune deficiency you may want boil  water. Total Coliforms are common in the environment and are generally not harmful themselves, however any indication of contamination is thoroughly investigated.

INVESTIGATION: The following investigation and follow up actions are being taken in consultation with Washington State Department of Health:

All of the wells and Teal lake reservoir that serves the area were tested for coliforms.  The samples from the wells and Teal Lake reservoir were negative. Samples were pulled at the 412 Camber Lane sample station and at homes near the sample station in accordance with the OWSI coliform monitoring plan. The only follow up sample to have coliform present was located at 412 Camber Lane. On October 4 a sample was collected at reservoir “C” at the top of Highland Drive (past the golf course pro shop) that tested positive. A negative sample was collected on October 5 at reservoir “C. Flushing and retesting have provided results that are indicating coliform results that were very inconsistent. Due to those inconsistent results chlorination is the next step in eliminating the coliform.

OWSI has retained HDR Consulting Engineers to guide OWSI through the process of determining the source of the coliform. Once the source has been identified OWSI will take appropriate actions to eliminate the risk of future events.

Summary of Samples and Lab Analysis:  (all negative for e-coli)

  • Initial samples on Camber Lane: Positive for Total Coliform
  • Follow up on samples on Camber Lane.: Positive for Total Coliform
  • Wells 14 and 16: Negative for all coliform
  • Sample at Reservoir C (Highland Drive): Positive for Total Coliform
  • Sample at Reservoir D (Teal Lake Rd.): Negative for Total Coliform

 While we continue our investigation we have decided that the most efficient way to cure the problem is through a light chlorination.   We will continue this for up to two weeks, or until all of our follow up samples show that the problem has been corrected.

While we strive to deliver the highest quality water possible to our customers, unfortunately situations such as this do occur periodically in a non-chlorinated system.  Thank you for your understanding and patience.  Please do not hesitate to call us with questions.

Sincerely,

Greg Rae
Manager
Olympic Water and Sewer Inc.
360-437-7898
Email:  owsi@portludlowassociates.com

Below is further information from the U.S. Environmental Protection Agency regarding Total Coliform.

The following is mandatory language required by the Environmental Protection Agency in these situations.  .

 The United States Environmental Protection Agency (EPA) sets water standards and has determined that the presence of total coliforms is a possible health concern.  Total coliforms are common in the environment and are generally not harmful themselves.  The presence of these bacteria in drinking water, however, generally is a result of a problem with water treatment or the pipes which distribute the water, and indicates that the water may be contaminated with organisms that can cause disease.  Disease symptoms may include diarrhea, cramps, nausea, and possibly jaundice, and any associated headaches and fatigue.  These symptoms, however, are not just associated with the disease causing organisms in drinking water, but may also be caused by a number of other factors other than your drinking water.  EPA has set an enforceable drinking water standard for total coliforms to reduce the risk of these adverse health effects.  Drinking water which meets this standard is usually not associated with a health risk from disease-causing bacteria and should be considered

 

Service Zone B is the unshaded area of the map

FOOD BANK FUNDRAISER

BareBones Productions will be performing A. R. Gurney’s Pulitzer Prize-nominated play, Love Letters, at the Port Ludlow Beach Club on Thursday October 18 and Friday October 19th at 6:30 p.m. The tickets will be available at the door for only ten dollars. As always, complimentary beverages will be provided by Peter and Beth Ely. Hearing assisted devices will be available.
All the net proceeds from these shows will be donated to the Tri-Area Food Bank to help the hungry of our community. So, come and bring a few friends!

MAINTAIN DEFENSIBLE SPACE

Document from CAL FIRE –  http://www.readyforwildfire.org/Defensible-Space/
Keep your property lean and green to help protect your family and home.

Creating defensible space is essential to improve your home’s chance of surviving a wildfire. It’s the buffer you create between a building on your property and the grass, trees, shrubs, or any wildland area that surround it. This space is needed to slow or stop the spread of wildfire and it protects your home from catching fire—either from direct flame contact or radiant heat. Defensible space is also important for the protection of the firefighters defending your home.

Defensible Space Zones

Two zones make up the required 100 feet of defensible space.

Zone 1
Zone 1 extends 30 feet* out from buildings, structures, decks, etc.

  • Remove all dead plants, grass and weeds (vegetation).
  • Remove dead or dry leaves and pine needles from your yard, roof and rain gutters.
  • Trim trees regularly to keep branches a minimum of 10 feet from other trees.
  • Remove branches that hang over your roof and keep dead branches 10 feet away from your chimney.
  • Relocate wood piles into Zone 2.
  • Remove or prune flammable plants and shrubs near windows.
  • Remove vegetation and items that could catch fire from around and under decks.
  • Create a separation between trees, shrubs and items that could catch fire, such as patio furniture, wood piles, swing sets, etc.

Zone 2
Zone 2 extends 100 feet out from buildings, structures, decks, etc.

  • Cut or mow annual grass down to a maximum height of 4 inches.
  • Create horizontal spacing between shrubs and trees. (See diagram)
  • Create vertical spacing between grass, shrubs and trees. (See diagram)
  • Remove fallen leaves, needles, twigs, bark, cones, and small branches. However, they may be permitted to a depth of 3 inches.

* San Diego County requires 50 feet of clearance in Zone 1. Check with your local fire department for any additional defensible space or weed abatement ordinances.

Plant and Tree Spacing

The spacing between grass, shrubs, and trees is crucial to reduce the spread of wildfires. The spacing needed is determined by the type and size of brush and trees, as well as the slope of the land. For example, a property on a steep slope with larger vegetation requires greater spacing between trees and shrubs than a level property that has small, sparse vegetation.

Vertical Spacing
Remove all tree branches at least 6 feet from the ground.

Allow extra vertical space between shrubs and trees. Lack of vertical space can allow a fire to move from the ground to the brush to the tree tops like a ladder.

To determine the proper vertical spacing between shrubs and the lowest branches of trees, use the formula below.


Example: A five foot shrub is growing near a tree. 3×5 = 15 feet of clearance needed between the top of the shrub and the lowest tree branch.

Horizontal Spacing 
Horizontal spacing depends on the slope of the land and the height of the shrubs or trees. Check the chart below to determine spacing distance.

FIRE-SAFE LANDSCAPING

Fire-safe landscaping isn’t necessarily the same thing as a well-maintained yard. Fire-safe landscaping uses fire-resistant plants that are strategically planted to resist the spread of fire to your home.

The good news is that you don’t need to spend a lot of money to make your landscape fire-safe. And fire-safe landscaping can increase your property value and conserve water while beautifying your home

WATER SAMPLES SHOW NO COLIFORM

CUSTOMER NOTICE UPDATE September 5, 2018
WATER SAMPLES SHOW NO COLIFORM

Dear Water Customer:

On August 21, 2018 we informed you of our plan to do a light chlorination of certain parts of our water service area to cure a recent occurrence of total coliform bacteria.  As a reminder, the tests detected total coliform, which exists in the environment, but were negative for disease causing bacteria such as E-coli.

Following two weeks of chlorination, follow up samples show the chlorine was effective; there is no coliform present.  We have discontinued chlorination. With the seasonal high water usage we are experiencing, we estimate the remaining residual chlorine will be flushed from the water lines within a week.  Once the chlorine is eliminated we will again, sometime next week, submit samples to the lab.

We will inform you of the sample results only if they again show the presence of total coliform.  Otherwise, you may consider that the tests show that the water is back to normal.

My contact information is below if you have questions or if we can provide more information.

You may also email owsi@portludlowassociates.com and I can respond from there.

Thank you for your patience and understanding during this process.

Greg Rae
Manager
Olympic Water and Sewer inc.
781 Walker Way
Port Ludlow, WA 98365
360-437-7898
grae@ows-inc.com

 

 

FIRE HAZARD REPORT

The following has been received from our local Fire Chief:

Good Afternoon, et al.,

I must first apologize for the length of this email, and any perceived delays on my response to the grass/fire hazard issue on the closed 9 golf course. I would like everyone to be explicitly clear that regardless of any perceptions, insinuations or other beliefs that this issue is not critically important to myself, or the incredible staff (administration, Fire Commissioners or firefighters) of your Port Ludlow Fire District. I want to assure you that we are absolutely committed to the safety and protection of each and every person in our fantastic community.

I have gone through the emails I have received or been sent in an attempt to encompass as many stakeholders into this email as I can. Unfortunately, I am sure there are some I have missed or am not aware of that have a vested, or general, interest in this issue. Please forward this to anyone you may think would want to be included.

Over the recent weeks, there has been a very active discussion regarding the vegetation on the closed 9 course at various levels; email groups, social groups and within the PLVC committee structure. Unfortunately, with so many people involved, it is pretty much impossible to coordinate a well-represented meeting to address the fire danger concerns. It is important to ensure the input is based on facts, research, expertise and an interactive conversation to address the particulars and details of the issue. As we know, email is a great way to get information out, but unfortunately it is one dimensional and is open to interpretation, personal bias, distraction/deflection/rhetoric and amending of addressee’s. I realize there is a lot of passion and emotion invested in this issue and I do not want to minimize anyone’s position on the subject. However, I also understand that there will be some that do not agree with my findings, which is absolutely fine. The beauty of our country is the freedom of opinion and free speech.

On Tuesday August 28th, I visited the entire closed 9 Golf Course with Chief Brian Tracer and Chief Don Svetich. For those that are not aware of the names, I am your local Fire Chief (Port Ludlow Fire) who has a vast experience in the fire service for over 30 years (Including an extensive background with California Wildfires). Chief Tracer is the appointed Jefferson County Fire Marshal, through the Jefferson County Department of Community Development. Chief Svetich has an exceptional background in Wildland Firefighting, here on the Olympic Peninsula and Nationally, and is the Jefferson County Fire Chief’s expert in Wildland Firefighting. I give you this VERY brief overview, as I want to assure you that I solicited reputable fire service perspectives for my response. I have taken into consideration numerous sources of information to include, but not limited to: emails, mailings sent to my office (with pictures), input from the aforementioned Chief Officers, in field observations and examinations of the course, the safety and protection of our community, accessibility to the area for fire service apparatus, fire history in the area, fuel models, topography, and a number of other considerations, some of which depend on a deeper understanding of fire dynamics that are not readily explained in an email.

Before we toured the golf course, I only informed the other Chiefs that there is concern from some of the community members regarding the fire danger and PLA’s plan to allow the natural landscape to retake the golf course. During the infield inspection, we got out periodically and walked the area, checking the fuels, soil, weather, etc. When we completed the tour, there was consensus that the 8 foot mow strip PLA is doing, in conjunction with the 6 foot cart path (totaling an average of 12-14 feet) is an acceptable barrier to the conditions we observed. This took into account the higher fuel moistures in the timber line and the green belt the homeowners have between their homes and the course. One may argue that the mowing hasn’t been completed in a while and needs to be re-done. However, it is obvious that it was not mowed long ago, and it does not take long for the grass to grow back. However, with the weather as it is, I would not recommend any mowing under current conditions.

I’ve attached Mrs. Oemichen’s email below, as she points out some very valid points. We, the community, have a responsibility to do our part in preventing fires. I definitely want to point out that the homeowners are doing a fantastic part by maintaining the greenbelts on their properties. Our community enjoys the beauty of our location. It is in what the fire service considers a “Wildland Urban Interface (WUI),” which means we live in a rural, forested terrain that abuts to our properties and the fire hazard will always be a risk. Mrs. Oemichen’s email lists some great resources for research and awareness (again, my reason for attaching her email). As Edgewood is a Fire Wise community, there is much we can do individually to reduce the risk, but the risk will never be alleviated in our community.

I appreciate those that have provided input and guidance. As stated earlier, I’m keenly aware of the level of passion, emotion and vested interest in this issue. I know some will appreciate my response and some will oppose it. Just understand that my response is based on the risk assessment, period. I am and always have been a very open and transparent Fire Chief, with a high level of ethics, values and professionalism.

Brad Martin – MS, EFO, EMT-P
Fire Chief
Port Ludlow Fire & Rescue
7650 Oak Bay Road
Port Ludlow, WA 98365
(360) 437-2236 Bus.
(360) 774-6311 Cell
(866) 367-2291 Confidential fax

—– Forwarded Message —–
From: Brett and Sue Oemichen <brettandsue@q.com>To: Brett and Sue Oemichen Mon, 20 Aug 2018 13:14:42 -0400 (EDT)
Subject: Fire Prevention Information

Edgewood Neighbors,
After hearing about the concerns for grass fires in our area, I decided to do educate myself on the potential issue. Here is what I have learned:

Grass, brush, and forest fires have two causes – natural and human. Lightning is the main cause of natural grass, brush, and forest fires and accounts for 4% of total fire numbers. Fortunately, lightning is not a common occurrence on the peninsula.
Human causes account for over 90% of grass and wild fires.

Fortunately, we have no campfires on the “closed nine”; a burning ban is in effect for the entire peninsula so there should be no burning of debris; and typically those who walk on the “closed nine” do not smoke while exercising. Arson is an unpredictable and uncontrollable cause. The “closed nine” is an area unknown to most not from Port Ludlow. It is difficult to predict if anyone in Port Ludlow would intentionally start a fire on the “closed nine”. I would hope not.

Grass and pine needles are considered light fuels for wild fires. Light fuels lose moisture quickly with a low relative humidity. After reading this, I checked the relative humidity (RH) at our home (which is near the “closed nine”) at 5:30 pm. It was 85%. This morning at 7:00 am it was 95%. I plan to monitor the RH at our home throughout the next week. Again luckily for us, we very rarely have temperatures over 80 near our home (and close to the “closed nine”) and the relative humidity usually does not get very low.

There are several websites to get more information on grass and wildfires. NFPA has very good information for homeowners on fire prevention and fire protection. The following is from the NFPA:

Edgewood Village is a certified Firewise Community. The following is from the NFPA website. For more information, follow this link to the Firewise page on the Edgewood web site: https://www.plsbca.org/edgewood/hoaBiz/firewise/index.php

My hope is for our community to not succumb to the scare tactics of some, but to instead educate ourselves to the real risks, make sure that our own property is protected by following Firewise recommendations, and to continue to learn and work together for a better community.

Your neighbor, Sue Oemichen

SHELLFISH HARVESTING AT FORT FLAGLER, MYSTERY BAY AND KILISUT HARBOR CLOSED DUE TO BIOTOXINS

August 29, 2018

FOR IMMEDIATE RELEASE
Contact: Michael Dawson, Water Quality Manager Jefferson County Public Health 360-385-9444 x301

SHELLFISH HARVESTING OF ALL SPECIES AT FORT FLAGLER, MYSTERY BAY AND KILISUT HARBOR CLOSED DUE TO BIOTOXINS

For more details, click on https://www.jeffersoncountypublichealth.org/CivicAlerts.aspx?AID=199

NOTICE TO WATER SYSTEM USERS

NOTICE TO WATER SYSTEM USERS COLIFORM MAXIMUM CONTAMINATE LEVEL (MCL) EXCEEDED – NON-ACUTE MCL AND TEMPORARY WATER SYSTEM CHLORINATION

Beginning Wednesday August 22, 2018 we will be feeding a small amount of chlorine which will possibly become apparent at the customer taps. This is being doneas part of the investigation of a routine bacteriological sample testing positive for Total Coliform (negative for possible disease causing e-coli and fecal coliform)
AFFECTED AREA: The South Bay service area lying east of the Ludlow Creek and the North Bay service area east of Oak Bay Road. Additional to this are customers on Osprey Ridge downhill of Wren Ct. including the commercial development containing Snug Harbor Café, Dental Office, Sound Bank and Coldwell Banker. The area is served by Wells 14 and 16 and Reservoirs C and D
THE REASON: OLYMPIC WATER & SEWER, INC. Water System, I.D. 68700L, located in Jefferson County submitted drinking water samples to a certified laboratory in August of 2018 for total coliform analysis. The sample was collected on August 7, 2018.
The test results indicated that there was Total Coliform bacteria present in the sample but no fecal or E. Coli.
The samples were taken from a  routine sample station at 142 Crestview Drive. Because of the configuration of the water pipes, we are confident that the only properties potentially affected are in the South Bay Service area and (south and east) of Oak Bay Road with the exception of the Loomis Properties Commercial area.
PRECAUTIONS:  Since only Total Coliform has been detected, there is no immediate health risk to our customers.  If an immediate health risk had existed, you would have been notified right away. However, as a precaution the Washington State Department of Health has recommend that if you are currently taking chemotherapy, undergoing kidney dialysis, or have an immune deficiency you may want boil water. Total Coliforms are common in the environment and are generally not harmful themselves, however any indication of contamination is thoroughly investigated.
INVESTIGATION: The following investigation and follow up actions are being taken in consultation with Washington State Department of Health:
Wells 14 and 16 tested negative for total coliform confirming that the wells are not the source of the coliform. Teal Lake reservoir tested positive for total coliform as did distribution system samples. Follow up sampling confirmed there is still coliform in the water that must be eliminated.
Total Coliform Notification
August 21, 2018
Page 2
Summary of Samples and Lab Analysis: (all negative for e-coli)
  • Initial sample on Crestview Drive.: Positive for Total Coliform
  • Follow up on samples on Crestview Drive.: Positive for Total Coliform
  • Wells 14 and 16: Negative for all coliform
  • Sample at Reservoir D (Teal Lake Rd.): Positive for Total Coliform
While we continue our investigation we have decided that the most efficient way to cure the problem is through a light chlorination.   We will continue this for up to two weeks, or until all of our follow up samples show that the problem has been corrected.
While we strive to deliver the highest quality water possible to our customers, unfortunately situations such as this do occur periodically in a non-chlorinated system. Thank you for your understanding and patience. Please do not hesitate to call us with questions.
Sincerely,
Greg Rae
Manager
360-437-7898
Below is further information from the U.S. Environmental Protection Agency regarding Total Coliform.
The following is mandatory language required by the Environmental Protection Agency in these situations. .
The United States Environmental Protection Agency (EPA) sets water standards and has determined that the presence of total coliforms is a possible health concern. Total coliforms are common in the environment and are generally not harmful themselves. The presence of these bacteria in drinking water, however, generally is a result of a problem with water treatment or the pipes which distribute the water, and indicates that the water may be contaminated with organisms that can cause disease. Disease symptoms may include diarrhea, cramps, nausea, and possibly jaundice, and any associated headaches and fatigue. These symptoms, however, are not just associated with the disease causing organisms in drinking water, but may also be caused by a number of other factors other than your drinking water. EPA has set an enforceable drinking water standard for total coliforms to reduce the risk of these adverse health effects. Drinking water which meets this standard is usually not associated with a health risk from disease-causing bacteria and should be considered safe.

ANIMAL BITE OR BAT CONTACT WHAT TO DO AND WHO TO CALL

For all incidents involving animal bites:
In Jefferson County, outside the city: Call Jefferson County Animal Services via the Sheriff Dispatcher at 360-344-9779, ext. 0. Animal Services will investigate the circumstances of the incident and check on the animal’s rabies vaccination status. They will report to Jefferson County Public Health if there is a possible rabies exposure. Decisions on what to do with the animal and how to treat the person who was bitten will be determined once the information is collected.
For wild animals:
  1. Call Jefferson County Animal Services via the Sheriff Dispatcher at 360-344-9779, ext. 0
  2. If you have captured the animal, Do not harm the animal.
  3. Do not allow other persons to come in contact with the animal.
For bat bite or other bat contact:
  1. Capture the bat, using heavy gloves, and call Jefferson County Public Health to have the bat tested. 360- 385-9400. Instructions for safely capturing bats for rabies testing: https://www.doh.wa.gov/Portals/1/Documents/5100/420-190-BatTransportInstructions.pdf
  2. If the bat was not captured, go to the emergency room to be evaluated for treatment with rabies vaccine and rabies immune globulin (RIG).
To view the COMPLETE Jefferson County Public Health information release, please click HERE