2009 PLVC Minutes

 The Port Ludlow Village Council Minutes for 2009

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December 2009 

Port Ludlow Village Council (PLVC)

Report by Jack McKay, Secretary

President Tony Simpson called the PLVC General Meeting to order on Thursday, December 3, 3:00 p.m., at the Bay Club.

Members present were Jim Boyer, Douglas Henderson, Howard Koester representing South Bay Community Association (SBCA), Jack McKay, Dean Mosier, Larry Nobles and Tony Simpson. Board members Laury Hunt, Shane Seaman and Art Zoloth were excused.

After declaring a quorum, the Council approved the minutes of November 5, 2009.

Reports from Agencies and Organizations
Jefferson County: Doug Henderson reviewed highlights of a written report by Commissioner John Austin.
To date Iron Mountain Quarry (IMQ) has not submitted any applications relating to possible mining operations near Shine Quarry. The County is expecting an application for a Stormwater permit.
The Board of County Commissioners has received a recommended 2010 Budget of approximately $15.6 million for the General Fund and $37.6 million for other funds.
Five-year projects estimate up to a $2 million gap between revenues and expenditures of Jefferson County. Major cuts in programs and services will need to be made and new revenues found.
The Commissioners will review the locally approved Shoreline Master Program (SMP) on Monday, December 7, before it is submitted to the Department of Ecology (DOE).
A hearing on a rezoning request for property near the airport will be on Monday, December 7.
A hearing on the 2010 County budget will be on Monday, December 7.

Port Ludlow Associates (PLA): Diana Smeland, President, reported that there will be a feature article in the Voice on the utilities of Port Ludlow. She also reported there was little construction and sales activity. She also cited statistics from the Urban Land Institute meeting in
Seattle. The following economic trends were reported from that source:
 - As a gateway city, Seattle was number one in 2008 and is seventh in 2009.
 - Banks are not loaning money due to pending commercial mortgage foreclosures.
 - It is expected that the first businesses to recover will be hotels.
 - Declines in office space values continue. PLA will be conducting a market study on the economic practicality of a grocery store in Port Ludlow. Currently, there are about 1,500 residents living in Port Ludlow. Most potential homeowners are Western Washington residents, for example, the Seattle metropolitan area. Convenient shopping is an important sales feature.

Port Ludlow Chamber of Commerce: Arlene Obtinario, Secretary/Treasurer, announced an “All
Chamber Christmas Party,” hosted by the Port Ludlow Chamber on Thursday, December 10, at the Beach Club.Council Treasurer and Committee Reports
Treasurer: Gene Carmody, Treasurer, provided a written report on the Village Council budget through November 2009:
PLVC General Fund $15,329.04
Certificates of Deposit $10,760.59
IMQ Legal Fund $879.53
Total $26,969.16
Trails Fund $4,416.88

The Village Council approved the appointment of Doug Henderson to be Treasurer and chair of the Finance Committee.
Gene Carmody served as Treasurer until a person was found to carry on the duties.

Community Development Committee: Larry Nobles, Chair, reported that holiday decorations would be installed on Paradise Bay Parkway on Saturday. Approximately $500 in expenses will be spent on replacement of lights and displays. Nominating Committee: Tony Simpson, President, reported on the need for a continuing effort to recruit potential candidates to serve on the Village Council.
Trails Committee: Larry Smith, Chair, presented a report on a study of local agreements regarding corridors in the greenbelts within the community. Major projects for 2010 include Ludlow Cove trail and portions of the “Around the Bay” trail. The Village Council approved a $1,000 allocation to support the activities of the Trails Committee.

The Ludlow Maintenance Commission (LMC) Greenbelt Committee is attempting to clarify the relationship of the Trails Committee and PLVC with respect to what part of
the greenbelt should be maintained by Trails.Director’s Handbook and Orientation: Tom Stone, Chair, presented an updated version of the Council’s Articles of Incorporation, filed with the Secretary of State in 2006. The major change in the Articles of Incorporation was to permit Council members to hold office without
endangering trust accounts.

Port Ludlow 20/20 Committee Update: Jim Boyer, standing in for Art Zoloth, reported on members of the sub-committee (Jim Boyer, Jack McKay, Dean Mosier, Larry Nobles, Diana Smeland, Tom Stone and Art Zoloth) planning a day-long retreat to explore ideas about future
community challenges and opportunities. The Village Council approved up to $3,000 to cover
expenditures for the day-long retreat to be held at the Resort Hotel in February, 2010. It is planned that approximately 40 residents of Port Ludlow will be invited to participate in the workshop. The primary issue before the participants will be to explore how to deal with the possible issues and opportunities facing the Port Ludlow community in the next 10 to 15 years (e.g., the Developer completes the planned villages, the Developer sells the Golf Course, Marina and/or the Utilities of the community, the governance structure of the community).

Port Ludlow Archives: Tony Simpson, chair, reported on the progress of archiving documents relating to Port Ludlow and the Village Council. The Port Ludlow archives can be viewed at www.plvc.org or www.pl-wa.org. It was suggested that other associations (e.g., village homeowner associations, SBCA and LMC) explore the archiving of its documents. For more information on archiving services, contact Tony Simpson at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Port Ludlow Days: Doug Henderson, Village Councilliaison, presented suggestions and recommendations for future Port Ludlow Days activities. The future of Port Ludlow Days will be on the Village Council agenda for its Thursday, January 7, meeting. Suggestions for
improving the event are welcome.Announcements:
The next PLVC General Meeting will be held on Thursday, January 7, 3:00 p.m., in the Beach Club. The monthly Workshop is on Tuesday, January 19, 3:00 p.m., in the Beach Club. The community is welcome and encouraged to attend. Time is allocated during the meeting for
community comments. Support your community and influence its development by making your thoughts known to the Council.

Port Ludlow Village Council (PLVC) Report Jack McKay, PLVC Secretary

President Tony Simpson called the regular monthly PLVC meeting to order at 3:00 p.m. on Friday, October 2 at the Bay Club. Members present were: Jim Boyer, Lynn Gauché, Doug Henderson, Laury Hunt, Howard Koester of the South Bay Community Association, Jack McKay, Dean Mosier, Larry Nobles, Tony Simpson, Elizabeth Van Zonneveld of the Ludlow Maintenance Commission and Art Zoloth.

Reports from Agencies and Organizations:
Port Ludlow Associates (PLA): Diana Smeland, President, reported on recent home sales and future plans. Due to market conditions and the reluctance of banks to loan the necessary funds for housing developments, the Ludlow Bay Village project of 42 homes is on hold.

Port Ludlow Chamber of Commerce: Arlene Obtinario submitted a written update on the proposed merger of area Chamber offices. She said a special meeting on the possible merger was planned for Wednesday, October 14, 11:45 a.m., at the Beach Club.

Council Treasurer and Committee Reports:
Treasurer’s Report: Gene Carmody submitted a report of revenues and expenditures as of September 30, 2009. Revenues were $27,405.01 as compared to the budgeted $30,000. Expenditures were $21,901.79 as compared to the budgeted $23,000. Fund balance was $27,630.25.

PLVC Website Committee: Jack McKay reported that the updated website (www.plvc.org) features community events, PLVC activities and archives and historical photos of Port Ludlow. 

Community Development Committee: Larry Nobles, Chair, reported on four items: 1) Oak Bay Road construction, 2) Shoreline Management Plan (SMP), 3) Pope/ Department of Natural Resources (DNR) land exchange, and 4) Tala Point development. The Oak Bay Road project involves ground stability testing just east of the Paradise Bay Road intersection. The concern is over a buried train trestle that crosses a creek. The County has scheduled work to begin in October. Second, Nobles updated the Council on the County Commissioner’s meeting on the Shoreline Management Plan (SMP). The Commissioners were scheduled to vote October 12 on the SMP. It was explained that current platted property is exempted from the changes in buffers near shorelines, e.g. from 35-feet to 150-feet. Nobles explained there would be minimal impact on the Port Ludlow Master Planned Resort (MPR). Third, there have been a series of hearings on the Pope/DNR Land exchange. Additional meetings, open to the public, are planned later this year. And fourth, the Tala Point Development application by Pope Resources isunder review. Public hearings on that development will be held before final approval. Water is the major issue since there is a restriction on wells north of the Paradise Bay Road.

Disaster Preparedness Group: Tom Stone, Chair, reported there would be a practice drill on Monday, October 26, at 9:00 a.m., simulating emergency communications during and after a major windstorm.

Friday Market: Doug Henderson, Chair, reported that Friday Market attendance had been excellent this year. He attributed the success to the efforts of both the plvc.org and portludlowtoday.com websites. Up to 30 vendors regularly participated in the Friday Market.

Public Relations Advisory Committee: Bill Browne, chair, reviewed efforts to promote recent meetings of community interest via websites, e-mails, road signs and telephone calls.

Awards Program Committee: Doug Henderson, Chair, reported that the PLVC award certificate is about completed. The purpose of the certificate is to recognize citizens for service to our community.

Trails Committee: Soozie Darrow reported there were several major accomplishments during the past year.

Utilities Committee: Phil Otness, chair, reported that a Public Utilities District (PUD) Committee has been formed to negotiate with Puget Sound Energy (PSE) about the possible sale of assets in Jefferson County to the area’s PUD.

Port Ludlow Days: Doug Henderson reported that Neal and Lea Robinson coordinated the very successful Port Ludlow Days. Photos taken at the event can be seen at either www.portludlowtoday.com or www.plvc.org. Project Monitoring: Tony Simpson said that project monitoring information and the PLVC agendas are available on request. Contact him about receiving projectmonitoring
information.

Iron Mountain Quarry (IMQ) Mitigation: Lynn Gauché, Chair, reported there would be a Pope/IMQ presentation to the community on Wednesday, October 14, from 4:00 to 6:00 p.m. at the Bay Club. As a result of several meetings, agreement has been reached with themining company that except for local deliveries of rock to Port Ludlow residents, no IMQ trucks will travel through Port Ludlow. Mining will be in 20-acre increments. It is expected that it will take between 35 to 40 years before there will be mining within a mile of Port Ludlow homes.
The mining company also said that they would not be mining section 6. It is anticipated that IMQ mining will start in 2011 after the application process is completed. Timing will depend on the market for black basalt. Ms. Gauché reported that Pope agreed to put in writing agreements about the future logging and mining in the buffer areas of the MPR and the preservation of trails in the buffer areas.

Port Ludlow 2009 Phone Directory: Gene Carmody, chair, sent a report that the updated directory will be available for sale at both Clubs by the end of October.

Bylaws Update: Laury Hunt, chair, reported that suggestions and recommendations for the updating of the by-laws will be available for discussion in November.

Communications Committee: Dean Mosier, chair, reported that www.portludlowtoday.com would link to alerts regarding the Hood Canal Bridge shutdowns dueto repairs during October. To receive e-mail updates from the Washington State Department of Transportation (WSDOT), visit the website: http://www.wsdot.wa.gov/ News/2009/07/22_SR104HCBalerts.htm.

Port Ludlow 20/20 Committee: Art Zoloth, chair, reported that the Committee is looking into possible forms of governance of Port Ludlow for the future after full
development of the community by PLA.

Port Ludlow Archives: Tony Simpson, chair, reported that Council archives are now located on the www.plvc. org website.
Eighteen Projects Disposed of since October 2008:
Tony Simpson, chair, reported that seven issues evolved, started or merged into standing committees; five projects were completed including bus shelters, drive-by mailbox, Chamber of Commerce participation, encouragement of medical facilities and design project monitoring. Six projects were eliminated as unnecessary or infeasible.

Council Election of Officers: Lynn Gauché and Dianne Ridgley, Co-chairs of the community-wide election, reported that 1,963 ballots were mailed. Of those 436 or 27 percent were returned. Jim Boyer was elected for a one-year appointment. Gene Carmody, Jack McKay, Dean
Mosier, Larry Nobles and Tom Stone were elected for two-year appointments.
Members of the 2009-2010 PLVC selected officers in an

Executive Session. They are: Tony Simpson, President; Tom Stone, Vice President; Jack McKay, Secretary. Gene Carmody will continue as Treasurer. The selection was approved in open session of the Council. It was also reported that the Council received $1,565 in donations.

Appreciation for Service to the Council and Community: Tony Simpson and Dean Mosier, on behalf of the Council, thanked Lynn Gauché for her service as Director, Chair of the IMQ Mitigation Committee and President of the Village Council during the past year.

Announcements:
The November General Meeting will be on Thursday, November 5, 3:00 p.m., at the Beach Club. The next PLVC Workshop will be on Tuesday, November 17, 3:00 p.m. at the Beach Club. Additional information about the Council is available on www.plvc.org.

September 2009

Port Ludlow Village CouncilSeptember 3, 2009, Workshop 

Members Present: Tony Simpson, Larry Nobles, Dean Mosier, Gene Carmody, Art Zoloth, Larry Nobles, Laury Hunt, Lynn Gauche`, Doug Henderson, Jim Boyer, and Jack McKayApproximately 15 people in the audience. 

Meeting called to order by Tony Simpson, President, at 3:00 p.m., at the Bay Club.  Minutes of August 6, 2009. 

Zoloth moved and Nobles seconded to approve the August 6, 2009, minutes. 

Reports to the Council: 

Port Ludlow Associates, Diana Smeland, President, took questions from the audience relating to the pace of business at PLA and recycling at the Inn at Port Ludlow.  P

ort Ludlow Fire District, Ed Wilkerson, Chief, report on the current burn ban.  Likely be lifted after a major rain storm.  This is done in consultation with the Dept. of Natural Resources.   

Port Ludlow Chamber of Commerce, Arlene Obinario,  provided a written report on major activities: (a) continuing investigation of the consolidation of services, (b) developing a proposal on use of the 2010 Lodging Tax, and (c) preparing the 2010 budget of the Chamber.  A report on the “Preventing the Spread of Disease” was presented to the Council for distribution.  Jefferson Co. County Administrator, Phillip Morley, reported on:

1. Role of the county administrator in county operations
2. Reported that the annual General fund is $32,000,000.  Roads about $10,000,000 for a total of $42,000,000 per year.
3. Working on partnership with other county and state agencies, i.e., transportation during the Hood Canal bridge closure, ferry services and tourism.
4. Budget implications with 1% cap on property tax and a 4% increase in operating expenses.  Also, a forecast of a drop of 10% in sales tax revenues and the decline in real estate taxes.
5. Steps taken to reduce operating costs: (a) increase efforts to receive grants, (b)   reduce non-mandatory services, (c) hand off some services to non-profit agencies, (d) reduce the level of mandated services, and (e) reduce service or access to parks.
6. Reviewed efforts by the county to complete a sewer system in the Hadlock area and development of the land south of the airport.
7. County is required to pay the defenses costs of a recent murder trial.

  Treasurer’s Report:  August Revenues:                          $9680.00

August Expenditures:                             $7645.76 

Fund BalancesGeneral Fund                  $15,184.11

Certificates of Deposit                         $10,731.72

IMQ                                                        $879.53

Total                                                   $26,795.36 

Trials                                                     11,371.20 

Disaster Preparedness Report, Tom Stone, Chair, reported on the training session for volunteers.  Mr. Stone discussed the planning process of preparing for a possible Port Ludlow disaster.  Goal is to have at least ten trained volunteers in disaster assistance.  A course is being offered on October 6^th to train volunteers.  The cost is $45 per person.  A request has been submitted to the Council to for assistance for up to $25 per

volunteer or $750 from the budget.  Moved by McKay, seconded by Nobles to approve up to $1200.00.  Passed.

Motion to amend the motion to ask Port Ludlow Associates to also contribute to the training costs.  Passed 

Moved by Gauche` that the SBCA and the LMC contribute up to one-third of the cost for training.  Seconded by Boyer. Passed  

Motion to request the County Auditor to provide a list of owners of property to gain addresses for electing   Motion approved.  Motion to approve the  Co-Directors of PLVC elections to Diane Rigley and Lynn Gauche`.  Passed.  Motion “WHEREAS, the PLVC Bylaws require that each year there shall be an Annual Meeting of the Voting Members held in Port Ludlow; and  WHEREAS, last year’s Annual General Meeting was held on October 2, 2008; therefore “It isRESOLVED that this year’s Annual General Meeting shall be held on Thursday, October 1, 2009 at 3 pm in the Bay Club”; and “It is FURTHER RESOLVED that all owners of real property in the Master Planned Resort Community of Port Ludlow shall be notified by mail designating the issues to be addressed no later than August 31, 2009.” Passed.    

Iron Mt. Litigation Committee, Lynn Gauche` reported on results of a meeting on September 2, 2009 with representatives of Pope Resources and Iron Mountain Quarry. The following points of understanding were accepted by all parties:

a.       No trucks in Port Ludlow (agreed in writing),

b.      Major markets in Kitsap Co., Pope will make concessions on trails, 

c.       Ridge line will be eventual removed, e,g,. 35 years. 

d.      First mining activity late 2011 or early 2012. 

e.       Latest technology to be used in mining operations. 

f.        Market will drive the mining activity – slow. 

g.       Nearest mining one-half mile from golf course.  Buffer zone around the MPR not discussed.  h.       Twenty acre parecels for each approval process.    

Open meeting scheduled at the Bay Club on October 14^th, at 4;00 p.m.One hour for presentations and one hour for questions. 

Meeting adjourned at 5:15 p.m. 

July 2009 

Port Ludlow Village Council

Minutes of the July 2, 2009, at the Beach Club, 3:00 p.m.

The July meeting was called to order by President, Lynn Gauche`. 

The following Council members were present: Lynn Gauche`, Tony Simpson, Gene Carmody, Doug Henderson, Dean Mosier, Art Zoloth, Jim Boyer, Elizabeth Van Zonneveld, Laury Hunt, Jim Boyer, Larry Nobles, Jack McKay, and Mea Graham, recording secretary.   

Appointment to the Board: Motion to confirm the election, by email, of Jim Boyer to replace Helen Cotta on May 1, 1009.  Passed.

Resignation as President: Motion to accept letter or resignation of Lynn Gauche` as president of the Village Council. 

Passed.Recess to Executive Session: Motion to recess into Executive Session to elect a new president and vice president.  Passed.

Reconvene in to Regular Session: (Following a five minute Executive Session) Motion to reconvene the Village Council. Passed.

Election of President and Vice President: Motion to elect Tony Simpson as President and Art Zoloth as Vice President of the Council.  Passed

Audio recording of the meeting: Motion by Gauche`, seconded by Hunt, to record the July 2, 2009, Village Council meeting.   Passed. 

Procedures for accessing and storing the audio recordings of the meeting will be discussed at the July Council Workshop.

Approval of minutes and summaries of meetings: Motion by Mosier, seconded by Carmody, to accept the minutes of April 2, 2009, and summaries of Council meetings of May 7 and June 4, 2009.  Passed.

Jefferson County Commissioner’s Report.  Larry Nobles reported for Commissioner, John Austin.  Mr. Nobles reported that the Swansonville Road will have guard rails installed, in July, at the Swansonville Road curve.  Further, that maintenance work will be done on the Oak Bay Road just east of the Oak Bay and Paradise Bay intersection.  The repair work, starting in September, is caused by a buried train trestle deteriorating beneath the road surface.Port Ludlow Chamber of Commerce:  Arlene Obinario reported that the Port Ludlow Chamber is considering a plan to consolidate the three area Chamber  offices (Port Townsend, Tri Area, and Port Ludlow).  Ms. Obtinario also reported that here will be a Chamber Mixer on July 17^th

and a Chamber Art Walk on July 24 and 25, both at the Village.Council Committee Reports:Treasurer’s Report:  Gene Carmody provided an update of the Council’s financial status.

Motion by Zoloth, seconded by Hunt to accept the financial report.  Passed

Village Council Website: Jack McKay gave a brief update of the improvements on the website using the open source, content management system, called Joomla.  http://www.plvc.org

Community Development Committee: Larry Nobles updated the Council on the DNR/Pope Resources Land Exchange.  Mr. Nobles indicated that a partial land exchange may be in consideration over the DNR #6 and #8 areas near Port Ludlow.   Jim Boyer updated the Council on the Shoreline Master Plan. 

Disaster Preparedness Committee: Tom Stone updated the Council on the training of block captains on communicating between each other and with emergency service personnel during an emergency.  A picnic and training session will be held on August 26^th for block captains.

Friday Market Committee: Doug Henderson report the success, over the past weeks, of having large numbers of people and vendors.

Port Ludlow Days: Doug Henderson reported on the availability of clothing with the Ludlow Days logo.

Phone Directory: Gene Carmody reported that the ad sales have been completed successfully by Dick and Marilyn Durand and Mike Larkin.  It is anticipated that the 2009 edition of the Port Ludlow Directory will be available in September.Community Enrichment:  Motion by Hunt, seconded by Gauche` to retire the committee due to a lack of requests for assistance during the past year.  Passed.

Community Poll on ‘Port Ludlow Today” website:  Dave Pike reported that 87 people completed a survey about the Iron Mt. Quarry having a negative impact on Port Ludlow.

Project - Communications with the Chamber of Commerce.  Motion by Gauche`, seconded by Zoloth to retire the project because the Chamber is now a regular participant in Village Council meetings.  Passed.

Project - Village Council Archives. Tony Simpson reported that few Council documents are now stored and retriveable on the www.plvc.org website on a test basis. Motion by Mosier, second by Gauche` to authorize the purchase of a double sided scanner for ease of converting documents for storage.The Village Council meeting was adjourned at 5:00 p.m.

Submitted by Jack McKay, Secretary to the Board.   Last Updated ( Friday, 10 July 2009 15:59 )  

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June 2009 

Port Ludlow Village Council Highlights
General Meeting of June 4, 2009 at the Bay Club.       
       
The June meeting of the Port Ludlow Village Council was held at the Bay Club on Thursday, June 4th, with approximately ten residents in attendance. 

Vice President, Tony Simpson, opened the meeting at 3:00 p.m. with Gene Carmody, Doug Henderson, Art Zoloth, Jim Boyer, Larry Nobles, and Mea Graham, recording secretary.  There was no quorum; therefore, no official business was conducted.Reports from Agencies and Organizations

Jefferson County Commissioner’s Report:  Tony Simpson reported for John Austin, County Commissioner.  The land exchange between Pope Resources and the Washington Department of Natural Resources is currently on hold.

Port Ludlow Associates, Diana Smeland, President, reported that a court hearing will be held on July 14, 2009, regarding an interpretation relating to the building of condos in the resort area. Also, the golf membership recruitment program is proving successful. Contact the Pro Shop for more details.

Port Ludlow Fire District, Ed Wilkerson, Fire Chief, reviewed the emergency preparedness during the Hood Canal Bridge closure.  Chief Wilkerson also indicated that the burn ban for the summer may be imposed on June 15th, due to the relatively warm weather during the past month, a new fire truck purchased by the department.

Port Ludlow Chamber of Commerce, Arlene Obinario, Secretary, reported that a summer mixer will be held at the Village Center on July 17th, starting at 4:00 p.m. There was also a discussion about the possibility of the consolidation of area Chamber offices.

Reports of Standing Committees
Utilities Committee: Phil Otness, Chair, reported that the Jefferson County PUD has been slow in keeping the community informed following the public vote to investigate the feasibility of purchasing property from Puget Sound Energy.  Mr. Otness also indicated that Puget Sound Energy will be seeking a 9.1% increase in utility rates.

Port Ludlow Days: Doug Henderson, Chair, reported
        Local artists will be displaying works.
        Coast Guard may have ship on display during the Ludlow Days.
        Golf Tournament applications are available.
        Local singing groups will perform.
        Fly Fishing Club will perform.
        Four groups will be display their antique and specialty cars.
        Large number of vendors have made commitments to attend.
        Dates: Monday, August 10th thru Sunday, August 16th.

Phone Directory: Gene Carmody, Chair, reported ad sales will be completed by June 15th.  Eighteen new advertisers will be listed in the updated directory.

Port Ludlow 20/20: Art Zoloth, Chair, reported the committee is continuing to work on the overview and mission statement and goals for the committee.

Village Council Archives, Tony Simpson, reported that up to 60 documents are to be included in the web site system.

New Items for Discussion
Jefferson County Food Bank, Jim Boyer suggested that as a means to increase participation and donations, that a practice of bringing an item to the Beach and Bay Club for meetings such as the Village Council meetings.Shoreline Master Plan (SMP), Larry Nobles
A Shoreline Master Program (SMP) public hearing will be held at 6:30 pm on June 17, 2009 at the Jefferson County Superior Court room.  This is the final opportunity for public input before the SMP goes to the County Commissioners. Comments may be submitted in three ways:

1. By email to: \n This e-mail address is being protected from spambots. You need JavaScript enabled to view it This e-mail address is being protected from spambots. You need JavaScript enabled to view it
2. In writing to: DCD - SMP Comments, 621 Sheridan St., Port Townsend, WA 98368
3. You may also submit written comments at the hearing. The Jefferson County Shoreline Master Program (SMP) is the local instrument by which Jefferson County and the State Department of Ecology jointly administer the 1971 Shoreline Management Act (SMA), Chapter 90.58 of the Revised Code of Washington (RCW).  The overarching goal of the SMA is "to prevent the inherent harm in an uncoordinated and piecemeal development of the state’s shorelines."  In Jefferson County, the SMA applies to land use and development proposals in and near all marine waters and certain streams, rivers, and lakes.

Meeting adjourned at 4:50 p.m.

Port Ludlow Village Council (PLVC)

ReportBy Jack McKay, SecretaryMay 7, 2009,

Meeting Highlights

The May meeting of the Port Ludlow Village Council was held at the Beach Club on Thursday, May 7, with approximately ten residents in attendance. 

Vice President, Tony Simpson, opened the meeting at 3:00 p.m. with Gene Carmody, Doug Henderson, Art Zoloth, Jim Boyer, Elizabeth Van Zonneveld, Laury Hunt, and Mea Graham, recording secretary. 

There was no quorum, therefore no official business was conducted.

Reports from Agencies and OrganizationsJefferson County Commissioner’s Report:  John Austin, County Commissioner, reported the following:Due to budgetary reasons, the Jefferson County Court House will be open from 8:30 a.m. to 4:30 p.m. 

Due to the closure of the Hood Canal Bridge, bus service through Port Ludlow has expanded. 

Due to potential danger on one section of the Swansonville Road there will have a safety barrier installed. 

Due to a response from area citizens, the proposed state parks to be closed, will remain open this season.

Port Ludlow Associates, Mariam Villiard reported that there was some fuel contamination on the Ludlow Bay Village site.  PLA is working with state and county officials to resolve the issue.  Ms. Villiard also reported that the “spec” homes on Rainier Lane have been sold.

Port Ludlow Chamber of Commerce” Arlene Obinario, Secretary-Treasurer, provided a written report about the First Annual Business Exposition at the Areo Museum.  Ms. Obinario also reported that there is a study being conducted about consolidating the local chambers in a regional chamber of commerce office.

Reports of Committees of the Council

Treasurer’s Report: Gene Carmody provided a brief report of April transactions and a year-to-day summary of the budget.Friday Market:  Douglas Henderson reported on the Friday Market was set to open on Friday, May 8, 2009, at 9:00 a.m.

Port Ludlow Days: Douglas Henderson reported shirts and hats with the Port Ludlow Days logo were displayed and available for purchase.  Mr. Henderson also report that additional entertainment has been scheduled as well as a golf tournament.  

Phone Directory: Gene Carmody reported on the progress of updating the Port Ludlow directory. Communications Committee, Dave Pike reported on meeting regarding the use of a “content management system (CMS) for updating websites.  Mr. Pike indicated that both the Port Ludlow Today” (www.portludlowtoday.com) and the “Port Ludlow Village Council” (www.plvc.org) websites are CMS applications.  (See article about Port Ludlow websides)

Port Ludlow 20/20 Committee: Art Zoloth, indicated that the committee members are seeking ideas about ways of seek input on common Port Ludlow issues.  Mr. Zoloth also indicated that the committee is refining the long-term objectives of the committee.

Village Council Archives: Tony Simpson reported on the need to organize the archiving Village Council minutes and other documents, as well as provide easy public access to these documents.

Meeting adjourned at 4:30 p.m.

Future Meetings:Port Ludlow Village Council Regular Meeting, Thursday, June 4^th, 3:00 p.m., at the Bay Club.

Port Ludlow Village Council Workshop, Tuesday, 23^rd, 3:00 p.m., at the Bay Club. April 2009

Members present: Tony Simpson, Gene Carmody, Dean Mosier, Doug Henderson, Art Zoloth, Laury Hunt, Jack McKay, and Mea Graham, recording secretary.

Motion by Hunt, seconded by Henderson, to correct the PLVC General Meeting dated March 5, 2009, to exit from Executive Session and return to Public Session upon adjournment and the minutes shall so state.  Passed.

Motion by Hunt, seconded by Henderson to correct the PLVC Special Executive Joint PLVC/SBCA Board Meeting on Tuesday, March 27, 2009 to exit from Executive Session and return to Public Session upon adjournment and the minutes shall so state.

Motion by Zoloth, seconded by Henderson, to approve the April 2, 2009, agenda.  Passed

Motion by Hunt, seconded by Carmody, to approve the March 5, 2009, PLVC General Meeting minutes as corrected above.  Passed.

Moved by Hunt, seconded by Carmody, to confirm the vote taken, following the joint PLVC/SBCA executive session on March 27, 2009. 

Passed.Community Reports:
David Wayne Johnson, Jefferson Co. Planner, reported that mediation was successful in resolving issues between Les Powers and Port Ludlow Associates. 

Larry Smith, Port Ludlow Associates, reported on causes of delays of the well drilling project on Walker Lane.

Arlene Obtinariio, Secretary/Treasurer of the Port Ludlow Chamber of Commerce, reported on the First Annual Business Expo, May 7, 2009, at the Port Townsend Aero Museum.C.J. Augustine, Port Ludlow Madrona Hill Urgent Care Clinic, report on services available at the new urgent care clinic.

Treasurer’s Report
Gene Carmody, Council Treasurer presented the March financial report.

PLVC General Fund and Certificates of Deposits................. $20,074.20
Iron Mt. Quarry Litigation Fund................................................ $879.53

Trails Fund and Reserve.......................................................... $9847.05

Moved by Henderson, seconded by Hunt, to approve the March 2009, financial report.  Passed.

Motion by Simpson, seconded by Hunt, to approve the Dean Mosier’s decision to remain on the Village Council.  Passed.

Committee Reports:
Phil Otness, Utilities Committee Chair, reported that the Jefferson Co. Public Utilities Dept. Board approved the appointment of a legal firm to investigate the feasibility of purchasing property from Puget Sound Energy and the feasibility of purchasing electrical power from the Bonneville Power Administration. 

Nobles, in absentia, Community Development Committee Chair, presented names to be added to the Committee.
Motion by Hunt, seconded by Carmody, to appoint Jim Boyer and Art Zoloth to the Community Development Committee.  Passed.Laury Hunt, Iron

Mountain Quarry Mitigations Committee Chair, report on progress made to resolve issues raised at the March 16, 2009, community hearing.  Primary issues were mining and timber activities, the Pope/DNR land exchange, and future activities on land south of Port Ludlow, e.g., DNR parcel #6.

Gene Carmody, Port Ludlow Directory Chair, reported that the Directory Committee has met and progress made on publishing the next update of the directory.

Motion by Carmody, seconded by Zoloth, to appoint Mike Larkin to the Directory Committee.

Douglas Henderson, Port Ludlow Days Chair, updated the Council on the Port Ludlow Days activities during the week of August 10-16, 2009.  Neil Robinson reported on the logo design and potential sales. Linda Karp reported on vendor confirmations for the week.

Laury Hunt, By-law Revision Chair, reported that there is a need to re-evaluate the definition of an executive session of the Council.

Art Zoloth, Port Ludlow 20/20 Committee Chair, reported that the committee is continuing to define goals and objectives of the committee.Deleting Standing Committees of the Council

Moved by Zoloth, seconded by Henderson, to dissolve the Legacy Standing Committee due to a duplication of efforts by other agencies.  Passed.

Motion by Carmody, seconded by Henderson, to dissolve the Full Market Service Committee due to a duplication of efforts by Port Ludlow Associates.  Passed

Motion by Carmody, seconded by Zoloth, to dissolve the Feasibility Study of Buffer Areas Committee due to a duplication of efforts by another committee. Passed.Following the business part of the meeting, members of the audience expressed concerns and appreciation for the Council’s decision to support of the Pope/DNR land exchange.

 Meeting was adjourned at 5:00.  Jack McKay, Secretary 

Port Ludlow Village Council MeetingMinutes of Thursday, March 5, 2009 at 3:00 pm – Beach Club 1.     

The meeting convened at 3:00 p.m., at the Beach Club by Lynn Gauche` President.Present: Helen Cotta, Lynn Gauché, Doug Henderson, Jack McKay, Larry Nobles, Tony Simpson, Jim Boyer, and Laury Hunt. 

2.      Consideration and Approval of Previous MinutesMotion by Henderson, seconded by Nobles, to approve General Meeting minutes of February 5, 2009.  Passed. 

3.      Appointment to the Iron Mountain Mitigation Committee.Motion by Simpson, seconded by Hunt, to appoint Larry Nobles, PLVC Director from North Bay and Ken Snider, SBCA Vice President, as new members of the Iron Mountain Mitigation Committee.  Passed 

4.      Community ReportsJefferson County – John Austin, CommissionerDiscussed ideas to sustain the Washington State Park system, e.g., Fort Townsend.DNR land exchange information-restrictions on DNR logging operations greater than on private operations. 

5.      Jefferson County – David Wayne JohnsonShoreline permit appeal withdrawn on Ludlow Cove II development.Resort revision appeal to be held on June 25-26 at the Beach Club. 6.      Port Ludlow Associates – Diana Smeland, PresidentOne new home in Olympic Terrace II sold.The Port Ludlow Golf Course was rated as

one of the top 5 courses by “Golf Week” magazine.The Port Ludlow Marina was rated as one of the top marinas in the northwest by “Evening Magazine” on KING-TV.   

7.      Fire District #3 – Ed Wilkerson, ChiefOngoing planning with the impact of the Hood Canal bridge closure in May.Master Planning document (calls, types of service, responses, etc.) is completed and will be available on the fire district website. Randy Coggan introduced as new Assistant Fire Chief. 8.      Port Ludlow Chamber of Commerce- Arlene ObtanarioC. of C. Mixer(Jefferson Co. C. of Cs.), March 19^th, at The Inn at Port Hadloc

k.Wildflower seeding project, March 26-28^th, along the Paradise Bay Parkway. 

9.      February Treasurer’s Report – Gene Carmody

 FUND BALANCESPLVC GENERAL FUND............................................................... $9,873.09

CERTIFICATES OF DEPOSIT.................................................. $10,620.82 

TRAILS FUND................................................................................ $4,100.00
TRAILS RESERVE ....................................................................... $3,960.94        

Motion by Simpson, seconded by Nobles, to approve the budget report. Passed

10.  CorrespondenceDean Mosier’s letter- no action taken 

11.  Standing Committee UpdatesUtilities Committee – Phil Otness – no report 

12.  Community Development – Larry NoblesMeeting to discuss the land swap issue, March 10^th, 3:00 p.m., the Bay Club.  

13.  Public Relations- Bill Browne UpdateDiscussed promotion of the “Pope and IMQ meeting on March 4, 2009. 1

4.  Trails- Larry Sco

tt reported that: Trails Committee has rescinded the use Port Ludlow trails by horses due to a previous agreement between the developer and the Council.April 1^st, traditional scotch broom removal day for the Port Ludlow area, hosted by the Trails Committee. 

15.  Recycling -Steve Failla reportedConcern over non-resident use of recycling centerNew truck will allow improved service 

16.  Disaster Preparedness-Tom Stone  none 

17.  Project Updates:Port Ludlow Days: Doug Henderson reported

Seven day, August 10-16, 2009

Room for 107 vendors

93 craft vendors anticipates

Music concert at the Bay Club, August 13

Art Shows at various locations

Port Ludlow Day Golf Tournament – Tuesday, August 11

Sailboat races on Monday, Aug. 10

Logo has been developed for use on website

18.  Communications: New Chairperson neededTo be discussed at workshop 

19.  Archiving PLVC Records Helen Cotta – Progress report – no report  Workshop agenda 

20.  Updating By-laws: Laury Hunt- Update on evaluation and recommendations for changes to By-laws and Articles of Incorporation – no report 

21.  Iron Mountain –Lynn Gauché reviewed the six major issues to be discussed with POPE Resources and Iron Mt. Quarry (IMQ):No trucks through Port LudlowLeaving defined ridge line with treesMining is 20 acre incrementsSustain buffer zones around Port LudlowPope to encourage IMQ to complete the Conditional Use Permit (CUP)IMQ hold meetings in Port Ludlow to hear concernsThe CUP process is a Jefferson Co. Judge Verser’s decision. Hearing on March 13^th in the Jefferson County Court House.22.  Recess to Executive Session.Motion by Laury Hunt, seconded by Larry Nobles, to recess to Executive Session at 5:00 p.m. to discus

s issues relating the Iron Mt. Quarry.  Passed. 

23.  Schedule of Future Meetings March Workshop – Tuesday, March 170th 3:00 PM – Beach Club

Attachment #1. Feedback on Pope Presentation by Audience at PLVC GM on March 6, 2009

Greg Hummer: Pope did a good job on the history of Port Ludlow and in its pre3sentation of plans and maps.It is clear that Pope did not attempt to protect the community.What specific items are we discussing with Pope?

Lynn:No (quarry) trucks will go into Port Ludlow (except local delivery).Buffers and ridgelines needed to protect from noise, dust, and view loss.We require limits on mining increments—e.g., 20 acres.DNR transfer land must afford protections similar to existing Pope land.Buffer zones around Port Ludlow be sustained and protected from miningWe want Pope to require a voluntary CUP by Iron Mountain.IMQ have indicated a desire to talk with Port Ludlow.

Mel Hummer:There is a lot we still do not know.Negotiations must not lock us into an inflexible position as new information may dictate changes.We should define agreement so later any better terms (e.g., CUP, SEPA) will prevail.

Sue Ryan:We need to document the history of the pre-Mason quarry.

Teresa Forrest:Pope either was not familiar or ignored Iron Mountain’s poor community record.She is disappointed that not all residents of Port Ludlow are participating in the mitigation.The quarry will affect property values since all future sales must include full disclosure.

Bruce Schmidt:Iron Mountain averages about 25 MSHA violations per year.

Lynn:We need to get comparisons with other companies to substantiate this claim.

Don Cooper:Why is Iron Mountain coming here?

Laury:What are the details of Iron Mountains lease option?

Howard Kessler:Who is going to pay to limit future permit variations and to enforce the police powers?

Bill Browne:Shine Quarry is currently operating at 60 percent of capacity.Pope says Iron Mountain will be more efficient, but Pope did not address whether this would mean more noise, dust, blasting, etc.

Dan Darrow:John Rose glibly admitted Pope’s failures to consider the community.Popes disclosures (of factors affecting future property values) are inadequate.Port Ludlow can use Pope’s image deterioration as a negotiation issue.

Teresa Forrest:Per information from Olympia, real-estate disclosure form #17 has been required since 1995.Prior to 1995, Pope & Talbot made extensive disclosure (e.g., 1974 Property Report)

Laury:It may take a class-action suit to test the Property Report precedent and subsequent failure to disclose.

Mel Hummer:Pope should require Iron Mountain to accept a CUP to protect the community.

Lynn:Pope needs positive public relations (e.g., for Port Gambol and Tala Point).Iron Mountain does not want a CUP.However, the CUP is a matter for a Court decision.

Helen Cotta:The County is responsible for and pays for CUP enforcement. However, the County is relatively poor, so it is not clear if the County will perform its obligations in full.

Bruce Schmidt:We need to call the community to attend the CUP hearing in force on March 13.

Larry Nobles:We should deal with facts not rumors.The Jefferson County Code defines CUP requirements in paragraphs 18.20.240 (2)(g)(i) and (ii).We can get other protections via a development agreement with Pope.Iron Mountain proposes a black rock quarry; Fred Hills Materials is gravel—i.e., quite different.Mats Mats is closer to some North Port Ludlow than Shine is to any South Port Ludlow residents.The Iron Mountain MRLO is available on the Internet. 

PORT LUDLOW VILLAGE COUNCIL

General Meeting MinutesThursday, February 5, 2009        

The meeting convened at 3:00PM at the Bay Club by Lynn Gauche` President.Present: Jim Boyer, Gene Carmody, Helen Cotta, Lynn Gauché, Doug Henderson, Laury Hunt, Jack McKay, Dean Mosier, Larry Nobles, Tony Simpson, Art Zoloth.

The minutes of January 8, 2009, were approved.

Correspondence:  
Seattle Children’s Hospital, Port Ludlow Auxiliary, First Annual Walkathon using the Port Ludlow Trails, July 25, 2009.

Community Reports:Port Ludlow Chamber of Commerce: Arlene Obtinario presented information re pre-Valentine’s Day mixer. February 12, 2009, Beach Club, 5:30 p.m. Helen Cotta will be the PLVC representative on the chamber.

Port Ludlow Associates: Diana Smeland. President, reported that PLA officials meeting with North Bay residents to discussed future plans of the community.  Ms. Smeland also updated the Council on the Ludlow Cove and Shoreline permit issued for Ludlow Bay Village. 

Treasurer’s Report:Gene Carmody submitted his report for January 2009 with fund balances.

January income:              $135.00

January Expenditures      $885.75

Balance                      $10.577.36

MSP to approve the January financial statement. (all ayes) (See Attachment A)Gene Carmody presented the proposed 2009 Budget.  Mr Carmody cautioned the Council about the possible impact of the Hood Canel Bridge closure on Friday market proceeds , and the Port Ludlow days – a different approach for the coming season.

Projected Income                      $30,000

Projected Expenses                   $23,000

MSP to accept the budget for 2009 as written. (all ayes)  (See Attachment B)

Old BusinessStanding committees update:

Public Relations Committee: Bill Browne requested that Port Ludlow Village Council be used rather than the acronym (PLVC) to clarify for those who are new to the area. 

Community Development Committee: Larry Nobles  reported that the Shoreline Management proposals should not impact the MPR since Port Ludlow is grandfathered. In 2020 when the development agreement would have to renegotiate then the SMP would have an impact. 

Trails committee: Soozie Darrow reported that the Trails Committee is looking for nominations for a chair or co-chairs for the 2009 season. MSP to approve the Trails committee Annual Report and to instruct the treasurer to transfer $1000 dollars to the Trails committee for this year. (all ayes)  (See Attachment C for Annual Report) 

Friday Market: Doug Henderson reported that the Friday Market will start May 8, 2009. Port Ludlow Days: Doug Henderson reported that the Port Ludlow Days will be held during the week of August 10- 16 (Monday thru Sunday). 

Projects Motions and Updates: Tony Simpson requested that the Council disband the following ad-hoc committees since the projects have been completed.Community Development Standing Committee-Committee re-established.

Banners for the Paradise Bay Parkway completed.Public Relations Standing Committee: Committee established.Drive-by Mail Drop Box has been installed.

MSP that the  following project sheets reflect and explain completion of the following projects:  Iron Mountain Quarry:  Lynn Gauche` reported that the Iron Mt. Quarry Committee (Lynn Gauche`, Dan Meade, and Tony Simpson) met with four Pope Resource officials on Jan 19, 2009, to determine ways to acknowledge concerns such as the ongoing business of Pope Resources, their public image in Port Ludlow, the pending DNR land exchange, and the possible mining and timber sales that may have an impact on property value and lifestyle of Port Ludlow residents.   The Port Ludlow Village Council will host an informational meeting with Pope Resources representatives on March 4^th, at 3:00 p.m.,  at the Bay Club. 

The purpose of the meeting with Pope Resources is for the opportunity to exchange ideas and dispel rumors about Pope Resources.  Following the March 4, 2009, meeting, the IMQ committee will meet with Pope Resources representatives to craft an agreement that will protect our interests of the Port Ludlow community. Laury Hunt added that the Council is 100% committed to support the County's position requiring the application for the conditional use permit by IMQ. 

Port Ludlow 20/20 Committee:  Art Zoloth updated the Council on the meeting of the 20/20 Committee meeting and topics covered, e.g., purpose of committee, outcomes, and issues/opportunities.Committee members: Art Zoloth, Chair, Janet Barnes, Bev Brown, Val Durling, Doug Henderson, Steve Shanklin

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all ayes) Non Affiliated Homeowners Committee: Helen Cotta requested the Council to approve the appointment of Karen Best and Jim Tallman to the committee.

MSP to approve Karen Best and Jim Tallman as a members of the PLVC non-affiliated Homeowners Committee (all ayes – 1 abstention) Emergency Communications: Dean Mosier asked the Council to define what is meant by “immediate dissemination of urgent information.” Committee members: Dean Mosier, Bill Browne, Dave Pike, Art Zoloth, Michael Asbury, and Jack McKay.

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all ayes) Phone Directory: Gene Carmody reported that the Directory Committee will be reorganized in March. Committee members presented for approval: Gene Carmody, Dick Durand, Bob Azen, Bob Force, Jack McKay, and David Goudie.

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all aye) Adjournment: 

The February 5, 2009, Port Ludlow Village Council meeting was adjourned at 4:45 p.m. 

Schedule of future Meetings   February workshop – Tuesday Feb 17 at 3:00 PM - Beach Club
March General Meeting -Thursday March 5th - 3:00 PM – Beach Club

  1.      Call to Order by Lynn Gauche`, President

Members Present: Lynn Gauche`, Tony Simpson, Gene Carmody, Helen Cotta, Doug Henderson, Laury Hunt, Dean Mosier, Larry Nobles, Jim  Boyer, Art Zoloth, and Jack McKay2.      Consideration and Approval of Previous MinutesPLVC General Meeting minutes dated December 4, 2008.  PassedPLVC Executive Sess

ion Meeting minutes dated December 16, 2008”   Passed

Motion from Executive Session by McKay, seconded by Nobles, to have Lynn Gauche`, Laury Hunt, and Dan Meade, meet with Pope Resources and IMQ to discuss the current status of our negotiations. Amended motion. 

Motion by Laury Hunt, seconded by Simpson, to Amendment the above motion to read:  Lynn Gauche`, Dan Meade and other PLVC members that are on the IMQ Committee as appointed by the PLVC President, meet with Pope Resources and IMQ to discuss the current status of our negotiations.   Passed. 

Motion from Executive Session by Hunt, seconded by Nobles, to not appeal the decision by the Jefferson Co. Superior Court, regarding the diminishing asset doctrine.  Passed3.     

Community ReportsJefferson County -  John Austin, Commissioner

• Kitsap Transit to discontinue Sunday service to Port Ludlow
• Jefferson Transit to hold hearing on route #7 on Sunday services to Port Ludlow.
• Land Swap proposal between Pope Resources and DNR to be postponed for additional input.
• Between 12 and 14 of the state parks will be divested or closed.  Two of the 14 are Bogashiel and Old Fort Townsend state parks.
• IMQ hearing on March 13^th in Jefferson Co. Superior Court, in Port Townsend
• Shoreline Hearings Board hearing on March 26-27 in Olympia.

  Chimacum School District-Mike Blair

Revenue from "Reauthorization of Secure Rural Schools" is deducted from state apportionment to Chimacum School District. 

Revenue from Federal Forest timber sales to Chimicaum is a deductible from state apportionment. 

Both revenue sources and deducted amounts are the result of the state-wide plan to provide equalization of school funding to all Washington school districts.

• Question of $3M toward education. None went to Chimacum Schools.  Eighty-five percent went primarily to roads and remaining to other public agencies.

• Levy funds are fixed (total dollar amount) and based on rate per $1000 to raise total dollar amount. Levy rate per $1000 may drop due to an increase in the total assessed evaluation of all property within the school district.
• Levy funds represent 20% of the total Chimacum school budget.  Levy funds offsets basic education expenses and mandated programs that are only partially funded by both the state legislature and the US Congress.

• PLA will install a new well in North Bay on Walker Way, possibly with 30 days
• Ludlow Cove II – two appeals on project
• Ludlow Bay Village – permit to proceed with upland development
• PLA is operating the offices five days per week
• PLA-LMC joint meeting on Saturday, January 24^th, 9 a.m.

• Weather events caused many calls for services
• Master Plan report at next meeting
• Collaboration with Quilcene and Discovery Bay proving beneficial to all fire departments

4.      Treasurer’s Report – Gene Carmody

Motion by Nobles, seconded by Hunt of December financial report.  PASSED 

General Fund Balance                                     $5,925.52

Certificates of Deposit                                   $15,926.07

Iron Mt. Legal Fund                                         $1005.84

Trails Fund                                                       $8,060.94 

5.      Committee Progress ReportsRecycling Committee-Steve Fillia        Problems with weather, holidays, and trucksNeed to have patrons be aware of need of problems caused by misuse or leaving materials that can’t be put into bins

Utilities Committee – Phil OtnessJefferson Co. PUD had first meeting to deal with authority to investigate possible purchase of property of Puget Sound Energy.  

Community Development – Larry NoblesCommittee members: Larry Nobles, Chair, Sue Ryan, Mary Stuart, Lee Springgate,  Ken Thomas, John Van Zonneveld, Jim Brannaman, Howard Slack, Doug Herring. Don Clark, Bruce Schmitz, Barclay Hampton, and Laury HuntMove by Nobles, seconded by Zoloth, to approve appointments to the Community Development Committee of the PLVC.    Passed

Iron Mountain – Lynn Gauché

• MRLO update – was denied by the Board of County Commissioners.
• Conditional Use Permit hearing, March 13^th, Port Townsend
• DNR-Pope Resources land exchange has been delayed.  Both have the right to clear cut the areas.
• Negotiations with POPE/ IMQ to be held later in January.  General interest meeting-not specific terms and conditions.
• Funding needs

Motion by Gauche`, seconded by Nobles, that PLVC shall approve a $3,000 transfer of funds to the IMQ legal fund to allow us to continue our negotiations toward a conditional settlement, voted upon by both PLVC and SBCA Boards in attempt to gain important IMQ concessions and avoid substantial legal fees associated with further IMQ appeals/lawsuits. Passed

Project Management - Tony SimpsonMotion by Simpson, seconded by Hunt, to move the Project Management from Vice President’s  responsibility to status as a Standing Committee with co-chairs to insure backup in the absence of one leader.  Passed

Public Relations Update  -  Bill Browne Motion by McKay, seconded by Cotta, to approve proposed duties as outlined and reviewed by board during the December 2008, workshop.  Passed

6.      Project Updates:Art Zoloth- Project #13 - One Port Ludlow - First meeting on January 9, Friday, 3:00 p.m.Port Ludlow Days:  Doug Henderson-Project # 06 Motion by Henderson, seconded by Nobles, that the Ludlow Days (FunFest) project has been completed - the restarting the Port Ludlow Days for 2009, and to be a standing committee.  Passed.

7.      Comments from the Floor Bill Browne thanked the PLVC Board for sending “Thank You” note to contributors to the IMQ Legal Fund.   Concern expressed about taking PLVC funds-instead PLVC seek contributions for concerned citizens.Dave Pike expressed concern about the removal of pilings from Ludlow Bay. 

8.      AdjournmentMotion by Zoloth, seconded by Henderson, to adjourn  at 4:55 p.m.  

Recording Secretary: Mea Graham

PLVC Secretary:  Jack McKay  

Port Ludlow Village Council (PLVC)

by Jack McKay, PLVC Secretary

The August meeting, held at the Bay Club on Thursday, August 6, 2009, was called to order by President Tony Simpson. The following Council members present were: Jim Boyer, Gene Carmody, Lynn Gauché, Doug Henderson, Dean Mosier, Larry Nobles, Tony Simpson, Elizabeth Van Zonneveld, Art Zoloth, and Mea Graham, recording secretary.  The first order of business wasapproval of the minutes of the previous meeting on July 2.Reports from Agencies and OrganizationsJefferson County Commissioner: Commissioner John Austin reported that guardrails on Swansonville Road were installed. Oak Bay Road repairs (near the Village Center) will begin in October. Further roadwork is planned between Ludlow Creek and Teal Lake Road—a continuation of the Paradise Bay Parkway project. Austin also reported that the speed limits along Paradise Bay Road would remain as posted. Wider shoulders will be provided for walkers and bikers. Port Ludlow Associates: President Diana Smeland updated the Council on legal proceedings related to the  future development of Ludlow Bay Village, the Marina area. She conveyed a request from Olympic Water and Sewer (OWSI) that residents be careful about disposing certain items into household toilets. Items such as dental floss clog drains. Smeland also reported on an easement for a loop trail around Port Ludlow in compliance with the Shoreline Master Plan (SMP) and with lot owner approval. Port Ludlow Fire and Rescue (PLF&R): FireCommissioner Gene Carmody reported for Chief Ed Wilkerson. It was reported that fire danger is high. A new PLF&R website is under construction at www.plfr.org. Committee and Board Member ReportsThe Council approved the recording of regular meetings on a trial basis for six months. Treasurer’s Report: Treasurer Gene Carmody reported account activity through July 2009. He said that total deposits were $5,996. Total debits were $3282.81. The Iron Mountain Quarry fund has $879.53. The Trails Committee has $11,523.81. The PLVC fund balance is $13,149.84. There is $10,731.72 in a Certificate of Deposit. Communications Committee: Chair Bill Browne reported that the re-development of the PLVC website was progressing. The website contains information about associations and organizations and links to other useful information. Community Development: Chair Larry Nobles reported that there was no news on the Pope Resources/Department of Natural Resources (DNR) land exchange. Any further information will likely not be available until September. Shoreline Master Plan: Jim Boyer reported on the major points of the revised plan: (a) The buffer area is proposed to be 50 feet, (b) replacement of a home due to fire or flood in the footprint of the home, and (c) clarification of beach access and launch ramps. Public comments will be accepted through Tuesday, September 8. Friday Market: Chair Douglas Henderson reported that both attendance and vendor participation was relatively high. Clean Water District: Jim Boyer updated the Council on the status of the Clean Water District. He said that Port Ludlow and Port Townsend are exempt from the proposed $5 tax by the Clean Water District. Council Elections Committee: Council President Tony Simpson updated the Council on sending out ballots for the September election. Election information will appear in the Voice and local websites. A motion to use the Directory database to generate voter mailing labels was rejected by the Council. Nominations for Council vacancies will be sought by the following people: North Bay nominations by Jim Boyer, Larry Nobles and Art Zoloth; South Bay nominations by Bill Browne, Lynn Gauché andTony Simpson; and non-affiliated associations was yet to be determined. Frank Siler will assist. Port Ludlow Days: Events relating to Port Ludlow Days are posted on the Council website at: www.plvc.org. Events include: A golf tournament, hikes, twilight sailing, fly-tying demonstration, music, U. S. Coast Guard cutter tour, numerous exhibits and varied dining. Appreciation was expressed to Doug Henderson for organizing the 2009 Port Ludlow Days. Iron Mountain Quarry: Lynn Gauché updated the Council on the Iron Mountain Quarry (IMQ) application process. Community meetings, regarding the proposed IMQ mining project will be scheduled before the proposal is presented to the County Commissioners for final consideration. Port Ludlow Phone Directory: Chair Gene Carmody reported that the 2009 edition of the Resident and Business Directory is completed. The Directory is priced the same as last year. Both the new Directory and binders can be purchased at the Bay and Beach Clubs. Port Ludlow Web Portal: Dean Mosier presented the Council members with a summary document comparing the three community websites. Council Archives: Tony Simpson updated the Council on the location and access to the archives of the Port Ludlow Village Council. AnnouncementsThe PLVC will hold its next General Meeting on Thursday, September 3, 3:00 p.m., at the Beach Club.The Workshop meeting will be Tuesday, September 15, 3:00 p.m., at the Beach Club. Agendas and meeting minutes are available at plvc.org.