PORT LUDLOW VILLAGE COUNCIL

General Meeting Minutes

 

November 1, 2007

 

The meeting was convened at 3:05 p.m.  Present: Bill Browne, Gene Carmody, Adele Govert, Lynn Gauché, Tom McCay, Jack McKay, Dan Meade, Dean Mosher, Larry Nobles, Greg McCarry.

Absent: Vaughn Bradshaw, Frank Siler.

Mea Graham served as Recording Secretary

 

L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum. Approximately 15 persons were in attendance

 

MSP to approve the minutes of the October 4 Annual Membership meeting. (all ayes).

These minutes and the workshop meeting minutes will be posted on the website by Monday.

MSP to approve the minutes of the executive meeting held at 2:00 pm today resulting in the election of officers. (all ayes)

Results of the election: President Greg McCarry, Vice President Lynn Gauché, Treasurer Gene Carmody, Secretary Bill Browne.

Larry Nobles to continue with today’s agenda he had prepared.

 

Community Reports

Jefferson County Administrator – John Fischbach unable to be present. At next meeting, he will present County budget allocations.

 

Port Ludlow Associates – Diana Smeland reported that OT II 2^nd and 3^rd models will open mid-December. The appellate hearing will take place December 6 in Port Ludlow at 10:00 am at the Bay Club. Mediation still on-going,

Land application for Ludlow Cove 2 has been placed with Jefferson County, and notices have been posted on the property.

 

Fire District #3 – Administrative Chief Obtinario stated that 2008 budget is in progress. There is 1 new trainee and 6 new volunteers. There are still openings for CERT classes.

 

Lead Planner for Jefferson County David Wayne Johnson reported that the closed record appeal hearing will be held Dec 6 at 10:00. Appellants have submitted their briefs already. All Appellant briefs are now in; Applicant PLA is entitled to respond to all briefs by November 16^th; appellants can respond to Applicant’s brief again on or Nov 30.

 

Ludlow Cove 2 with its 42 lots is really 2 cases –a long subdivision, and a shoreline issue. There is a 30 day comment period with a deadline of November 30^th.  The hearing on this proposal will probably be held in January.

 

Discussion ensued re public information requests that have been made that cause the county to have to produce large amounts of documents at a cost equivalent to 3.5 FTE’s (full-time equivalents) as result of responding to these public information requests.

 

Treasurer’s Report:

MSP to accept the Treasurer’s Report. (all ayes)

Absence last month, and having returned from trip, Gene Carmody indicated he had submitted both September and October figures to the Finance Committee to review, and today presented the current October numbers. He has wrapped up the revenue streams from the summer – directory sales, Friday Market, Funfest, etc.

There were no outstanding bills left to be paid for funfest, phone directory.

 

Committee Reports

Communications Committee – Jack McKay – PLVC brochure is ready to go if permitted to update. He wishes to make it available at different PLVC activities, different locations, real estate offices, other appropriate Port Ludlow offices and Beach and Bay Club.

MSP to print 1000 copies of the updated brochure not to exceed $500.  (all ayes)

 

Community Development – Tom McCay – no report

He mentioned the meeting on resort plan at 10:00 AM on Dec 6 at Bay Club

 

Finance Committee – no report -budget versus actuals for the first three quarters indicate that the PLVC should end the year with a checking balance of $6000 approx.

 

Friday Market - Sandie Schmidt has agreed to serve as organizer for next year

Funfest – it is hoped that Neil and Lia Robinson will run this event again.

 

Recycling – no report. $144.92 was received from the electronic recycling event held in September.

 

Natural Resources/Trails – no report

 

Public Safety/Emergency Preparedness Committee – In Tom Stone’s absence, L. Nobles stated that he has recruited 2 outstanding area coordinators Russ Henry and Hal Nesbitt from North Bay, who will team with Kevin Ryan and Pat Lowery from South Bay.

A major problem – the last radio drill was a disaster. Only 6/14 block captains from North Bay responded. Tom and his team will find and appoint new area block captains and co-captains – a team better prepared.

Kevin Ryan stated that Tom has re-invigorated this committee. Goals were adopted at yesterday’s committee meeting. The intent is to get more into education in 2 forms – upgrade the captains (i.e. CERT training) and education for the community e.g. meetings to discuss hazards, disasters, fire threats, etc on a quarterly basis. The Fire District is extremely supportive and willing to help with organizing the efforts

 

Utilities – In Walt Cairns’ absence, L. Nobles mentioned Oct 16 meeting with Larry Smith and Diana Smeland and gave the detailed report to Bill Browne for PLVC records. Topics covered: – manganese problems, adequacy of OWSI water system to meet long term needs , potential for rate increase that may occur in future.  New dept of ecology water efficiency rules were discussed. Diana noted that OWSI has always had a long range plan in place for future development needs. Well #16 soon to be on and well #14’s water will be diluted so that the combined output meets water standards (arsenic).  (NOTE: The current standard for arsenic content is not to exceed 10 parts per billion.  The old standard was 50 parts per OWSI is in final testing phase.

PSE –was asked for report on what they are doing regarding to Port Ludlow service quality and will meet with the Utilities committee on the technical issues involved here. The Chiasm project is delayed, but will be online by the end of February. Port Ludlow substation may be shut down for 10-12 hours at a time, but tests show that new relays will substitute for the PL substation; hence, these temporary testing outages may not be an issue in Port Ludlow. A mailing will be sent out in the 98365 area explaining these “outages” that may come during their testing period.

 

Correspondence:

None

Gene C reported receiving an email from David Goudie asking for the last two years of financial statements. No reason given. Gene is to advise him that those records are available for inspection at the Bay Club, usually as attachments to the monthly general meeting minutes.

 

Old Business   

Proposed Health Facility in Port Ludlow: there is nothing further to report at this time. The matter is in the hands of the Jefferson County Health Care.  PLA provided JCHC with a proposed lease for property in the Village Center but there has been no response to that.

Jefferson County and Harrison Hospital meeting – wide ranging discussion of the potential for various specialties-nothing concrete at this time.

 

Bus Stop Shelters – John Austin is on Transit comm. – new shelters to be built on Paradise Bay Road rather than at the store. Would PLVC be involved in getting something nicer than the standard? Research is being done for options and cost of the two such shelters.

 

Holiday lighting for Paradise Bay Road - PLVC could light up the centre of the divider; Jimmy White from North Bay, a licensed contractor would volunteer his labor, but may need some additional labor; 4 imitation deer in divider, white lights only on timers into sockets on the poles.  Tom noted that most of the costs are not recurring as supplies such as lights and timers will be stored and reused annually. County will supply a list of criteria such as employment of licensed flaggers etc. Lights are to start after Thanksgiving and continue up to New Year’s Eve. 

MSP to spend up to a maximum of $2000 for holiday lighting for Paradise Bay Road. (All ayes).

 

2007-2208 Meeting schedule will be revisited at the workshop meeting with a possibility of returning to Thursday mornings at 9:00 rather than at 3 pm. meeting.

Workshop meeting changed to Tuesday November 27 at 3:00 with location to be determined.

 

Comments from the Floor

Re Survey – These appear to be the top three areas of greatest interest: grocery store, medical clinic, one Port Ludlow. Results will be available within the next several weeks and will be placed on the website.

Sue Ryan asked about  4^th July fireworks – off the agenda – Fire Chief feels that   community displays cut down on the worrisome fireworks and fires. This will be a matter for future discussion.

 

General Meeting – Thursday, December, 2007. 3:00 PM, Beach Club.

 

Tom McCay, on behalf of his fellow council members and the community at large, thanked L Nobles for starting on a program that will be easy for others to follow and for his long hard work during his term of office.

 

Meeting adjourned at 4:15 p.m.