Unofficial Minutes

PORT LUDLOW VILLAGE COUNCIL

General Meeting Minutes

Thursday, February 5, 2009

The meeting convened at 3:00PM at the Bay Club by Lynn Gauche` President.

Present: Jim Boyer, Gene Carmody, Helen Cotta, Lynn Gauché, Doug Henderson, Laury Hunt, Jack McKay, Dean Mosier, Larry Nobles, Tony Simpson, Art Zoloth.

The minutes of January 8, 2009, were approved.
Correspondence:  
Seattle Children’s Hospital, Port Ludlow Auxiliary, First Annual Walkathon using the Port Ludlow Trails, July 25, 2009.

Community Reports:

Port Ludlow Chamber of Commerce:

Arlene Obtinario presented information re pre-Valentine’s Day mixer. February 12, 2009, Beach Club, 5:30 p.m. Helen Cotta will be the PLVC representative on the chamber.

Port Ludlow Associates: Diana Smeland. President, reported that PLA officials meeting with North Bay residents to discussed future plans of the community.  Ms. Smeland also updated the Council on the Ludlow Cove and Shoreline permit issued for Ludlow Bay Village.

Treasurer’s Report:

Gene Carmody submitted his report for January 2009 with fund balances.

January income:              $135.00

January Expenditures      $885.75

Balance                      $10.577.36

MSP to approve the January financial statement. (all ayes) (See Attachment A)

Gene Carmody presented the proposed 2009 Budget.  Mr Carmody cautioned the Council about the possible impact of the Hood Canel Bridge closure on Friday market proceeds , and the Port Ludlow days – a different approach for the coming season.

Projected Income                      $30,000

Projected Expenses                   $23,000

MSP to accept the budget for 2009 as written. (all ayes)  (See Attachment B)

Old Business

Standing committees update:

Public Relations Committee: Bill Browne requested that Port Ludlow Village Council be used rather than the acronym (PLVC) to clarify for those who are new to the area.

Community Development Committee: Larry Nobles  reported that the Shoreline Management proposals should not impact the MPR since Port Ludlow is grandfathered. In 2020 when the development agreement would have to renegotiate then the SMP would have an impact.

Trails committee: Soozie Darrow reported that the Trails Committee is looking for nominations for a chair or co-chairs for the 2009 season.

MSP to approve the Trails committee Annual Report and to instruct the treasurer to transfer $1000 dollars to the Trails committee for this year. (all ayes)  (See Attachment C for Annual Report)

Friday Market: Doug Henderson reported that the Friday Market will start May 8, 2009.

Port Ludlow Days: Doug Henderson reported that the Port Ludlow Days will be held during the week of August 10- 16 (Monday thru Sunday).

Projects Motions and Updates: Tony Simpson requested that the Council disband the following ad-hoc committees since the projects have been completed.

Community Development Standing Committee-Committee re-established.

Banners for the Paradise Bay Parkway completed.

Public Relations Standing Committee: Committee established.

Drive-by Mail Drop Box has been installed.

MSP that the  following project sheets reflect and explain completion of the following projects:

Iron Mountain Quarry:  Lynn Gauche` reported that the Iron Mt. Quarry Committee (Lynn Gauche`, Dan Meade, and Tony Simpson) met with four Pope Resource officials on Jan 19, 2009, to determine ways to acknowledge concerns such as the ongoing business of Pope Resources, their public image in Port Ludlow, the pending DNR land exchange, and the possible mining and timber sales that may have an impact on property value and lifestyle of Port Ludlow residents.   The Port Ludlow Village Council will host an informational meeting with Pope Resources representatives on March 4^th, at 3:00 p.m.,  at the Bay Club.  The purpose of the meeting with Pope Resources is for the opportunity to exchange ideas and dispel rumors about Pope Resources.  Following the March 4, 2009, meeting, the IMQ committee will meet with Pope Resources representatives to craft an agreement that will protect our interests of the Port Ludlow community. Laury Hunt added that the Council is 100% committed to support the County's position requiring the application for the conditional use permit by IMQ.

Port Ludlow 20/20 Committee:  Art Zoloth updated the Council on the meeting of the 20/20 Committee meeting and topics covered, e.g., purpose of committee, outcomes, and issues/opportunities.

Committee members: Art Zoloth, Chair, Janet Barnes, Bev Brown, Val Durling, Doug Henderson, Steve Shanklin

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all ayes)

Non Affiliated Homeowners Committee: Helen Cotta requested the Council to approve the appointment of Karen Best and Jim Tallman to the committee.

MSP to approve Karen Best and Jim Tallman as a members of the PLVC non-affiliated Homeowners Committee (all ayes – 1 abstention)

Emergency Communications: Dean Mosier asked the Council to define what is meant by “immediate dissemination of urgent information.”

Committee members: Dean Mosier, Bill Browne, Dave Pike, Art Zoloth, Michael Asbury, and Jack McKay.

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all ayes)

Phone Directory: Gene Carmody reported that the Directory Committee will be reorganized in March.

Committee members presented for approval: Gene Carmody, Dick Durand, Bob Azen, Bob Force, Jack McKay, and David Goudie.

MSP that the council approve the current committee membership list and that any changes to membership will be presented to Council for vote (all aye)

Adjournment:  The February 5, 2009, Port Ludlow Village Council meeting was adjourned at 4:45 p.m.

Schedule of future Meetings

February workshop – Tuesday Feb 17 at 3:00 PM - Beach Club
March General Meeting -Thursday March 5th - 3:00 PM – Beach Club

Attachment A
FINANCIAL REPORT FOR JANUARY 2009

DEPOSITS PLVC OPERATING ACCOUNT

Telephone Book Sales........................................... $10.00

Donation.............................................................. $125.00

Total:................................................................... $135.00

DEBITS

CHK# 2575 SOS Printing................................... $423.46

CHK# 2576 Larry Nobles (Lights)..................... $179.32

CHK #2577 PL VOICE...................................... $200.00

CHK# 2578  At Your Service............................... $45.00

CHK# 2579 LMC Copies...................................... $37.94

TOTAL:............................................................... $885.72

IRON MOUNTAIN LEGAL FUND

Deposit................................................................. $250.00

Debit..................................................................... $175.50

FUND BALANCES

PLVC GENERAL FUND................................. $5174.80

CD 944010826 CONVERTED 2/03/09  .......... $5402.56

GENERAL FUND BALANCE 2/03/09........ $10,577.36

CERTIFICATES OF DEPOSIT................... $10,523.51

IRON MOUNTAIN LEGAL FUND.................. $980.34    

TRAILS FUND ................................................ $8060.94

Attachment B

 PLVC BUDGET FOR 2009                 INCOME

FRIDAY MARKET.............................. $3700

TELEPHONE DIRECTORY.............. $18,000    

DONATIONS......................................... $2000

INTEREST INCOME........................... $300

*PORT LUDLOW DAYS.................... $6000       

EXPENSES

VOICE..................................................... $2400

TRAILS................................................... $1000

PROFESSIONAL SERVICES............ $2775

PLVC ELECTION................................ $2100

DISASTER SERVICES........................ $1000

ADVERTISING..................................... $1000

ADMINISTRATION............................. $1500

DIRECTORY......................................... $5000

CONTINGINCIES................................. $725

*PORT LUDLOW DAYS.................... $2500

IRON MOUNTAIN ............................... $3000

TOTAL ESPENSES.............................. $23,000

TOTAL  INCOME................................. $30,000

*NOTE:  The expense and income for Port Ludlow Days is an initial estimate and will be updated as the PL Days process unfolds.

Attachment C:  Trails Committee Annual Report

posted 2/10/09