Appendix
2 PORT LUDLOW VILLAGE COUNCIL
General Meeting Minutes
May 3, 2007
The meeting was convened at 3:00 p.m. Present: Bill Browne, Gene Carmody, Don Clarke, Tony Durham, Adele Govert, Mea Graham, Tom McCay, Frank Siler.
Abs. Suzanne Graber, Lani McCarry, Larry Nobles, Terry O’Brien, Allen Panasuk.
T. Durham called the meeting to order at 3:05 and ensured that there was a quorum. Approximately 20 persons were in attendance.
Prior meeting minutes:
MSP to remove from the table the un-approved minutes of the February 1, 2007 General Meeting. (all ayes)
B.Browne moved that the following section under New Business be changed as follows from:
J. Fischbach when asked suggested that PLVC should employ every method possible to stop the snowballing effect of the constant threat of litigation that is preventing economic growth in Port Ludlow. A suggested topic for a workshop meeting was that a citizen movement could make inquiries re class action.
to:
Mr. Fischbach, when asked, suggested that economic growth in Port Ludlow is currently at a standstill now that Trendwest has opted out.
A resident asked if possibly a class action suit against the minority group with its own agenda and constant threats of litigation could stop the snowballing effect. A board member stated that a citizen movement could make inquiries re class action, and suggested it be made a topic for a workshop meeting. L. Nobles stated it would be an agenda item for the next workshop.
MSP to modify the February 1, 2007 minutes. (all ayes)
MSP to approve the February 1, 2007 minutes as modified. (all ayes)
MSP to approve the April 5, 2007 minutes. (all ayes)
Community Reports:
John Fischbach, Jefferson County Administrator, mentioned three areas of interest:
The Resort Buildout Hearing scheduled for May 4 has been cancelled since Stephen Casseaux cannot serve as Appellate Examiner and Hearing Examiner. Mr. Fischbach outlined the process by which this dilemma may be solved, and a decision will be made in the near future.
The Paradise Bay Road improvement is near completion with the bid awarded for the lights which will soon be in place. He announced that this project was named #1 road project by APWA (Association of Public Works of Washington).
The Visitors’ Center may possibly be re-located, and pending further discussions, a decision will be made within a month or so. Since this is the “gateway to the Olympic Peninsula”, Clallam County and Port Townsend have been approached seeking financial support of an upgraded and improved facility
Miriam Villiard, PLA Project Manager, reported PLA is still awaiting final plat approval for OT-2, that one model home is well under way, and once final plat approval is obtained, they will proceed with 2 other model homes and four building permits.
Lot #600 will be cleaned up further. PLA is preparing a response to some misunderstandings and mis-perceptions of last month’s Voice article.
Chief Wilkerson, Fire District #3, reported that they had a successful training burn at Shine, that the Lieutenants eligibility testing process is complete and they will ask the Commissioners to certify that list. He promises great things for next month.
Treasurer’s Report:
Gene Carmody, as part of his report, thanked John Cragoe for assisting in the seamless transition of Treasurers. He has been or soon will be in contact with most of the Committee chairs.
MSP to accept the Treasurer’s reports.
(See Appendix 1 for the monthly and year-to-date financials)
Committee Reports:
Communications – Jack McKay reported the results of the survey which ended May 2 stressing emphatically that it produced three major challenge areas which must be firmly addressed by the PLVC and its officers. Those areas are: one community (undivided), utlilities operation in the near future, and what the PLVC stands for and the actions it must take in the next five years. He listed the names of his steering committee. (See appendix 2 for PLVC Communications Steering Committee members)
MSP to approve the slate of names of the PLVC Communications Steering Committee
Community Development – T.McCay – no report as others present have addressed his committee’s areas of concern.
Finance –John Cragoe – letters have been sent to 3 or 4 insurance companies seeking additional bids rather than just re-signing with the present company. The general Liability policy terminates end of May and the other in October.
Friday Market – no report. PLA was asked to please cut the grass in preparation for Friday’s opening day.
Fun Fest – Neil Robinson reported on the April 13 committee meeting where the following areas have been discussed; contacts, sound sytem, site layout, entertainment. Vendor recruitment is underway, information booth is manned, Health and Food Safety issues are being discussed, youth activities, advertising. Poster and artwork contest deadline is July 15 and open to anyone in the 98365 area. Next committee meeting: May 11 9:30 – 11:30 at the Beach Club.
Natural Resources/Trails – Larry Scott reviewed the work of this committee on the entrance to the Interpretative Trail. The Fire department will help with the Beaver lodge outloop in 1-2 weeks as their schedule permits. He formally asked PLVC to make their annual transfer to the Trails/Natural Resources Committee in order for their work to continue.
Phone Directory: In Dave Armitage’s absence, Bill Browne read his report. The directories are now available for purchase at the Bay and Beach Clubs. He thanked the great crew who worked so hard on this, and the PLVC thanked him and his committee for the funds that they earned through their hard work. (see appendix 3 for Phone Directory report)
Public Safety/Emergency Preparedness – no report
Recycling – no report
Utilities – no report
Correspondence: one email received from a prospective North Bay owner concerned about common area maintenance. Email forwarded to Brian Belmont and the LMC.
Old business: Tony Durham reflecting upon the threats against PLVC and elected council members both jointly and individually referred to a meeting held with Mr. Shattuck, and summarized his legal opinion as follows: the council and its board members have acted properly within the governing documents and the Washington State statutes and cited the example that indeed the PLVC can provide comment to county agencies on land use applications concerning the Port Ludlow Master Planned Resort (MPR). The lawyer also noted a state statute intended to deter those filing civil lawsuits aimed at constraining or preventing public participation in government decision making.
New Business: none
Comments from the floor: None
May Workshop meeting –Tuesday, May 22, 2007 3:00 PM Beach Club
*** note change of date and venue
Next General Meeting – Thursday, June 7, 2007 3:00 PM Bay Club
The May General meeting was adjourned at 4:05 PM
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1 Financials
Appendix
2
Appendix 2 Communications Committee
PLVC Communications Steering Committee:
Evelyn Fett
Nancy Gordy
Barbara Berthiaume
Dale Ehler
Joe Kelly
Adele Govert
Diana Smeland
Lee Springgate
Janet Barnes
Jack McKay, Chair
Appendix 3
