Port Ludlow Village Council
Minutes, May 4, 2006
The meeting was called to order at the Beach Club at 9:02 AM, Elizabeth Van Zonneveld, President, presiding.
A quorum was declared with the following members present: Don Clark, Tony Durham, Bert Loomis, Larry Nobles, Tom McCay, Allan Panasuk, Bruce Pyles, Bruce Schmitz (LMC), Tom Stone (SBCA), Ralph Stroy, Dwayne Wilcox. Absent: Bruce Pyles. Also attending: Pat Rodgers, Jefferson County Commissioner, Diana Smeland, Acting President Port Ludlow Associates, Chief Wilkinson, Fire District 3, and Glee Hubbard, Recording Secretary. Larry Nobles requested a topic for consideration under New Business.
Comments from floor:
Bob Pontius, candidate for County Commissioner, District 3, introduced himself and gave a brief overview of his background and experience.
Minutes of the General Meeting of April 6, 2006 were approved MSP.
Fire District #3: Chief Wilkerson
· Announced that the wild fire season has started with the reminder that the first line of defense for the homeowner is appropriate outdoor maintenance.
· Wildland firefighting recertification training is nearly complete.
· Two local firefighter recruits are in training with anticipated active duty in June.
· Crews participated in the FEMA exercise in Bremerton where a terrorist attack was simulated.
· Chief Wilkerson and Administrative Chief Obtinario attended the Washington State Pandemic Flu Summit in Tacoma.
· Information on marine fire safety and the use and care of fire extinguishers was presented at the PL Yacht Club’s Training Day.
· When asked a question what should one do if they find a dead bird, the Chief stated to contact the Washington Health Department.
Developer's Report: Acting President Diana Smeland
· OTII is moving forward with about 5 months of infrastructure work to be done. Start of foundations is anticipated for September/October. OTII will be renamed.
· Ludlow Cove II (Tract E): PLA has activated the Amendment to the Development Agreement with Jefferson County which reduces the number of allowable units from 16 to 9 per acre in Ludlow Cove II. This will allow Trendwest to build 120 units on the site. The amendment also asks for ‘timeshare structure and uses’ for Ludlow Cove II. At this time Trendwest is not interested in any other building site.
· Ludlow Bay Village: the Hearing Examiner has extended the time for public comment until May 22. PLA has contracted with a land planner who is currently absorbing the constraints and feedback received to date.
· The development of a revised plan is anticipated for June or July, PLA has met with the Yacht Club, PLVC, Golf and other interested individuals. Scheduled for May are meetings with the LMC board and Admiralty I and II boards and residents, town homeowners, and residents of Scott Court.
Questions for Smeland pertained to
· Emergency access for OTII. She agreed to investigate what kind of barrier will block general use of the road. Teal Lake Road will be widened up to the entrance of OT/ Woodridge Road as part of the infrastructure construction.
· The timing of the release of details pertaining to the recent mediated settlement of OTII development. Smeland stated that most of the information was contained in the press release (attached), and that the mediator is the final arbiter for release of information.
Tom Stone, President of SBCA, stated that a SBCA meeting will be held with PLA later this month on the topic of the settlement and that more detailed information would be helpful.
Treasurer’s Report, Elizabeth VanZonneveld
· There was no Treasurer’s Report submitted. Van Zonneveld announced that the bank statement indicated the balance was $21,133.27 for PLVC and Trails.
· She also announced that separate checking accounts would be opened for the FunFest and Trails Committees.
· Re hiring a recording secretary: President Van Zonneveld stated that this is not budgeted expense. Finance Committee Chair Cragoe agreed to assess the financial feasibility. PLVC Secretary Tom Stone recommended that he and Past Secretary, Ralph Stroy be the interviewer for this position.
Standing Committee Reports
Community Development, Chair Jim Brannaman
· Brannaman and vice-chair Golden met with Jefferson County CDC Al Scalf and Barbara Nightingale, for update and review of developments in Port Ludlow.
· Barbara Nightingale is the newly hired planner for Port Ludlow, and it is anticipated she will be introduced at the June PLVC meeting.
· No details on the negotiations between PLA and Port Ludlow Village were available. The Hearing Examiner has held the hearing open until late May on the expectation that a revised proposal will emerge.
· County action on the request to use the Conference Center as a church will be delayed about 60 days according to Scalf.
· On Tuesday, May 2, PLA submitted to the County a formal proposal for a revision to the development agreement to permit a change of zoning for the proposed Trendwest site. County also met with Trendwest officials on that date. Brannaman explained that complex legal considerations attend the developer’s request to change the zoning via this method rather than the customary procedure, i.e., a revision to the Comprehensive Plan. Brannaman stated that PLA’s approach has never been done before in Jefferson County and might be legally unallowable.
· Brannaman seeks volunteers to serve on the Community Development Committee.
· Secretary Tom Stone requested that he be provided with a list of the current committee members for the website.
· Bert Loomis recommended that PLVC council members familiarize themselves with the developer's proposal as, in his opinion, it ‘significantly guts’ the MPR use. Secretary Stone requested an electronic copy for posting on the website. Loomis agreed to provide same. President Van Zonneveld agreed to re-circulate the document to council members.
· Paradise Bay Road development: At present it is unknown whether utilities will be underground. Other facilities (water, sewer, etc) will run under the road to the log dump site. It appears now that finished lighting is to be included in the project, and Nobles stated that he would like the community to have a hand in the lighting design. County has thus far not responded to this request.
Communications Committee: Lois Ruggles, Chair
· Committee is in organization phase as present.
· PLVC Committee chairs must submit meeting schedules so that Communications Committee can submit schedules to local newspapers and the Voice.
· History of Port Ludlow project is in work.
Discussion: ‘Blog’ is unfeasible at present.
Emergency Preparedness: Chair Phil Norwine
· Identifying orange vests were distributed to all block captains at the Disaster Dinner sponsored by the PLVC.
· There is no dedicated centralized physical facility for emergency response equipment in Port Ludlow.
· Planning is underway to provide CERT (Certified Emergency Response Training) to every current neighborhood captain/co-captain.
· Jefferson County held a briefing on national and local planning to deal with an influenza pandemic. Norwine recommends PLVC sponsor a similar presentation for our community.
· Both the Beach Club and the Bay Club are implementing agreements with the Red Cross to serve as emergency ‘places of refuge’ in the event of an emergency.
· Fire Chief Wilkerson in response to question stated that in case of a pandemic bird flu outbreak, community has to be prepared for about three week self sufficiency
Finance Committee, Chair John Cragoe (report attached)
· Presented the PLVC FY 2006 Operations Budget showing a net loss but if include last year’s Funfest proceeds that were received this year a cash surplus.
· Task of Committee is to determine necessary reserves.
· Committee intends to submit budget for 2007 in September 2006.
Motion: approve 2006 budget as submitted (Wilcox). MSP
Friday Market, Sandie Schmidt, Chair: No report
Recycle, Steve Failla, Chair absent. Dwayne Wilcox reviewed written report.
· Future location of recycling bins uncertain at present due to uncertainties of development.
· PLA cognizant of importance of recycling to the community.
Trails Committee, Mike Porter, Chair
· Trails Committee had 20 volunteers improving the trails leading to the Gazebo at the Bay Club.
· Benches within the trail system with plaques honoring outstanding members of the Trails Committee are proposed.
· Trails Committee recommends paid labor to do the heavy work of trail maintenance. A $12,000 budget would suffice and could be created by a contribution of $3,000 each from PLA, SBCA, LMC, and PLVC.
· Trails Committee requests that PLVC pass a resolution that makes trails in Port Ludlow ‘available for the pleasure of members, guests, and invitees of the entire Port Ludlow community.”
· A salmon incubator for Ludlow Creek, housing for purple martin colonies, and 50 birdhouses will contribute to the Trails Committee emphasis on the community’s natural resources.
· National Trail Day is June 3 and trail tours ranging from ˝ to 6 miles will be organized. Meeting place will be 9:00 AM at the current recycling location at the Village Center.
Discussion included the need for signs indicating which trails are ‘bike’ friendly, the suggestion of a ‘memorial park’ adjacent to or integrated with the trails, source for labor for trails maintenance might include jail work crews, Americorp, other youth organizations.
Utilities Committee, Chair Lee Amundson
On May 23, 10:30 AM members of the Utilities Committee will meet with the Lake Steven Sewer District to determine the benefits and drawbacks of having a local special purpose district as opposed to a PUD.
Archives Committee, Chair Connie Wilkinson. No report.
Funfest, Co-Chairs Marilyn and Dick Durand
Marilyn reported that:
· Sub-committees are organized covering vendors, promotions, advertising, and activities.
· The group ‘Nostalgia” will provide entertainment on Friday evening.
· Additional knowledgeable volunteers are being recruited to assist with set-up for the event. Robbie Robinson cannot participate this year but will provide training. PLVC councilman Don Clark volunteered to assist.
· The golf tournament is uncertain due to the lack of a volunteer organizer.
· The FunFest committee will submit a preliminary budget to the PLVC by May 18.
· Dates for the Funfest are Saturday and Sunday, September 16-17, 10-5.
· Don Clark commended Chair Durand for the excellent organization and progress of her committee.
Correspondence, Secretary Tom Stone
Stone reported that PLVC has received copies of
· The PLA press release relating to the Interim Settlement Agreement between PLA and Powers/Rozzell on OTII (attached)
· A letter from Richard B. Shattuck to Mike Morgan relating to the agreement (attached).
Unfinished Business
Port Ludlow Phone Directory: Dwayne Wilcox reported that the committee plans to meet during week of May 8-12. Mike Larkin will be in charge of the top-priority effort to obtain advertising for the directory.
New Business
Motion: Appoint Jim Brannaman, Chair and John Golden, Vice-Chair of the Community Development Committee (Schmidt).MSP
In July PLVC will sponsor a short course in local planning to be offered by the Washington State Department of Community, Trade and Economic Development. MPR type communities will be the focus. The Community Development Committee will handle publicity for the course, and planners and interested parties from other areas (Port Hadlock, Brinnin, Discovery Bay) will be invited to attend. Time and date to be announced.
Tony Durham reported that assessment of PLVC’s success in implementing the goals and objectives identified in the November 10 planning session is being reviewed. Allen Panasuk recommended that the PLVC’s objectives should be prioritized for next year.
Speed sign on Ludlow Bay. Dwayne Wilcox pointed out that the speed sign in Ludlow Bay has been damaged and needs to be replaced. The Coast Guard will not replace the sign. Original placement of the sign was organized by the Marine Committee, which is currently inactive.
Larry Nobles distributed to council members a document (attached) entitled “Port Ludlow Master Planned Resort Amended and Restated Master Declaration of Covenants, Conditions, and Restrictions” dated 1 September 2000 wherin previous developer Pope Resources granted to the PLVC certain rights relating to undeveloped parcels. Nobles recommends that review and discussion of this document be added to the Workshop agenda.
Announcements
· Meetings Schedule: Vice President Tony Durham announced that firm meeting dates for both general meetings and workshop meetings had been scheduled through September. The schedule will appear in the Voice and on the website.
· PLVC workshop will be held Tuesday, May 16, Bay Club, 9:00 AM.
· Next PLVC general meeting will be held Thursday, June 1 Bay Club, 9:00 AM.
Comments from the floor:
· Dave Wheeler requested that the agenda for the General Meeting be available on the website. Secretary Stone apologized for not providing copies at the door.
· Mike Porter commented on the importance of obtaining long term financing of the PLVC.
Meeting adjourned 11:25
Submitted
Tom Stone, Secretary, PLVC
Attachments (Paper copies):
· Press Release: Port Ludlow Associates Announces Interim Settlement Agreement, April 25, 2006
· Port Ludlow Village Council – FY 2006 Operations Budget with Comments and Observations prepared by John Cragoe, Chair, PLVC Finance Committee
· Letters: from Richard B. Shattuck to Mike Morgan, dated April 10, 2006; from Ingrid A. B. Mattson, Law Clerk for Judge Theodore Spearman to Richard B. Shattuck, dated April 4, 2006; Order denying Petitioners Motion for Reconsideration signed by Judge Theodore Spearman, dated April 4, 2006.
· Copy of record document entitled ‘Port Ludlow Master Planned Resort Amended and Restated Master Declaration of Covenants, Conditions, and Restrictions’, dated September 1, 2000