Port Ludlow
Village Council
Minutes, June 1, 2006
The meeting was called to order at the Bay Club at 9:02 AM, Elizabeth Van Zonneveld, President, presiding.
A quorum was declared with the following members present: Tony Durham, Bert Loomis, Larry Nobles, Tom McCay, Allen Panasuk, Bruce Pyles, Bruce Schmitz (LMC), Tom Stone (SBCA), Ralph Stroy. Absent: Don Clark, Dwayne Wilcox. Also attending: John Fischbach, Jefferson County Administrator, Diana Smeland, Acting President Port Ludlow Associates, Chief Wilkinson and Administrative Chief Obtinario, Fire District 3, candidates for County Commissioner Bob Pontius and John Austin.
Comments from floor: None.
Minutes of the General Meeting of May 4, 2006 were approved MSP.
Speakers: Detectives David Miller and Joe Nole, Jefferson County Sheriffs Department presented information and hand-outs (attached) on the topic “Meth and Crime in your Neighborhood”. Examples of street drugs, typical packaging, and materials and methods of drug manufacture were exhibited as well as factual and anecdotal information relating to law enforcement efforts.
Fire District #3: Administrative Chief Obtinario
Obtinario announced that Port Ludlow Fire and Rescue will host a July 31 event for Block Captains, Block Co-Captains and CERT trained residents. The event will provide coordination of the group; identification of desired levels of public safety training and education, and consideration of forming a ‘Fire Corps’ program in Port Ludlow. This event is by ‘invitation only’ and is being coordinated with the Phil Norwine, Chair of the PLVC Emergency Response and Public Safety Committee.
Developer's Report: Acting President Diana Smeland
· Ludlow Cove II (Tract E): The period for public comment on the Trendwest project is from June 7 to July 17. The public meeting is scheduled for July 10. The Amendment to the Development Agreement with Jefferson County reduces the number of allowable units from 16 to 9 per acre in Ludlow Cove II and will allow Trendwest to build 120 units on the site. The amendment also asks for ‘timeshare structure and uses’ for Ludlow Cove II.
· OTII is moving forward with utility infrastructure
· Ludlow Bay Village: PLA’s meetings with various homeowner associations and community groups and individuals are continuing. Their land planner is working to develop plans consistent with the constraints from the 1993 approved plat.
· At the present time the status of the RV park is ‘undecided’.
Jefferson County Administrator John Fischbach
· Re the Trendwest project, Fischbach confirmed the public comment period of June 7-July 17, and stated that a July 10 public meeting will be held at the Beach Club at 10:05 AM.
· Re the same project, a workshop will be held on June 26 with the Jefferson County Commissioners and Randy Verrue, President and CEO of HCV Pacific Partners, to review the proposed Amendment. This meeting will be at 2:00 PM in the Commissioner’s Chambers at the Courthouse in Port Townsend and will be open to the public.
· County is forwarding two other proposed amendments to the Planning Commission: (1) Port Ludlow Drainage District request to change storm water requirements (allows more control by Drainage District), (2) request to remove existing language in the MPR code which restricts subdivision to 4 dwellings per acre.
· A reception to meet Barbara Nightingale, Jefferson County’s Planner for Port Ludlow, will be held June 20, 11:00 AM at the Beach Club.
· Paradise Road improvements (now in construction) are about twenty percent complete. Estimated completion date is late August. Lighting design is still in work. Phase II and III are not funded and are ‘years away’.
Treasurer’s Report, Bruce Pyles, Chair (written report attached)
Account balances totaled $22,968.70 distributed as follows: Certificate of deposit $5000, PLVC checking 7,358.86, Trails Committee 5,601.70, FunFest Checking $3000.00, Trails checking 2008.14. Pyles noted that of the total of $7,609.84 held on behalf of the Trails Committee, $2,060.00 are deposits made for the Grant Sharpe Memorial Fund.
Standing Committee Reports
Secretary Tom Stone thanked committee chairs for their written reports and requested that digital copies be provided via email so as to facilitate attachment to the minutes published on PLVC.org.
Communications Committee: Lois Ruggles, Chair
· Lani McCary will join the Committee. Two members have resigned.
· Speakers for future PLVC meetings include:
· State Representative Jim Buck who will present information on earthquakes and tsunamis (August).
· Lisa McKensie, Jefferson County Health Department, has been invited to present information on bird flu (unscheduled).
Community Development, Chair Jim Brannaman
· CDC Committee met with new Jefferson County Planner for Port Ludlow Barbara Nightingale. Brannaman noted the committee’s positive impression of her grasp of the various actions pending for Port Ludlow, her qualifications and communication skills.
· Pending amendments to the MPR Code now filed with Jefferson County are requesting ‘revision’ to existing zoning, thus using a ‘new methodology’ which might be legally questionable.
· An appeal pertaining to the Trendwest development was sent to the State Shoreline Board. The Board remanded it back to Jefferson County. Brannaman stated that there is some doubt in County about what action they must take at this time. There is a possibility that this action by the State could result in a significant delay in the regulatory process.
Emergency Preparedness: Chair Phil Norwine
· Present focus of Committee is to provide training for all neighborhood captains and co-captains.
· Working to organize CERT training program for all members of the Preparedness team.
· Training emphasis for Preparedness team must change to hands-on help in case of disaster, in addition to customary radio drills.
· Norwine noted the planning for the July 31 event with Fire District 3 personnel (see Administrative Chief Obtinaro’s report above).
· Community education events are planned, including a presentation on bird flu and one on earthquake/tsunamis.
· Question pertaining to generator for Bay Club: SBCA will decide. Perception is that many generators already exist in community.
Finance Committee, Chair John Cragoe (absent): no report.
Secretary Tom Stone asked who decides re funding for a Recording Secretary for the PLVC. He was referred to the Finance Committee. If funds are approved Secretary Stone and former Secretary Stroy will recruit and select.
Friday Market, Sandie Schmidt, Chair absent.
Ralph Stroy, Council liaison for the Friday Market, reported that expenses are lower than anticipated due to conservation of entertainment budget; one market interrupted by rain in May; and attendance still not as desired.
Recycle, Steve Failla, Chair absent: No report
Trails Committee, Mike Porter, Chair
· National Trail Day is June 3 and the Committee is offering guided tours of trails starting at 9:00 AM. Meeting place will be the current recycling location at the Village Center.
· ‘No Bike’ signs have been added to the entrances to the Interpretive and Rainier trails.
· The rework of the interpretive trail is complete.
· Local artist Phyllis Hanson has provided the artwork for the nine signs now located on the interpretive trail. Nine more will be added. The surface of all will be protected by an impervious plastic shield.
· One thousand new trail maps have been purchased and are available at the Beach and Bay Clubs. Maps will be sold at cost in local commercial venues, and contributions will be requested where they are free (map attached).
· Two purple martin colony birdhouses have been placed.
Utilities Committee, Chair Lee Amundson (written report attached)
On May 23, 10:30 AM members of the Utilities Committee met with the Lake Steven Sewer District to learn more about the benefits and drawbacks of having a local special purpose district as opposed to a PUD. The meeting focused on district formation and the problems associated with running a local sewer district. The committee plans visits with additional special purpose districts to develop recommendations for Port Ludlow
Funfest, Co-Chairs Marilyn and Dick Durand
Marilyn reported that:
· With the FunFest scheduled for September 16-17, there is only three months to go and the committee is very busy.
· If a volunteer organizer for the golf tournament event is not found within the next two weeks, the event will be regretfully cancelled.
· A budget for the event has been submitted to the PLVC Treasurer.
· Clowns/mimes are wanted for the festival. Referrals requested.
· Entries for the poster art contest will be displayed at the Port Ludlow Art Walk scheduled for July 21 and 22.
· Rate schedule for booths are: food $100, arts & crafts $50, political $50/100, public service groups (scouts, etc) free. Linda Karp (437-0175) is in charge of booth rentals.
Archives Committee, Chair Connie Wilkinson: No report.
Correspondence, Secretary Tom Stone: No correspondence.
Unfinished Business
Amendment re PLVC to Development Agreement, Larry Nobles
The amendment in question is dated September, 2000 and relates to
the previous developers’ grant to the PLVC of certain rights relating to undeveloped parcels. Jim Brannaman, PLVC CDC, and Council members Tom McCay and Larry Nobles met with PLA’s Diana Smeland and Randy Verrue and found that opinions differ as to the consequence of the amendment.
Motion: The Community Development Committee be authorized to obtain a legal opinion regarding the PLVC’s responsibilities to the community in regard to the CC&R supplement to the Development Agreement. The Committee to be permitted to spend up to $500.00 for such service. (McCay, second Nobles). Passed with Panasuk opposed.
Request to repair damaged Ludlow Bay Speed Sign
President Van Zonneveld said that she spoke with the USCG Auxiliary and that a copy of the original authorization for the sign is needed before a repair can be undertaken.
Liability Insurance Review Report (written report attached)
On 31 May 2006 the PLVC Ad Hoc Insurance Committee met. Members present were Dwayne Wilcox, Ralph Stroy, Tom Stone, Mike Porter, Fran Wickersham, and Homer Smith, the PLVC Insurance agent.
Conclusions were:
· Liability for injury on trails is covered, but medical claims are not. Waivers for trails volunteers will be obtained by Trails Committee Chair Mike Porter. Porter will also obtain a Letter of Intent from LMC requesting the Trails Committee to maintain/use their trails.
· Significant liability issues are associated with unlicensed food vendors at Friday Market and the Beer Garden at the FunFest. Homer Smith will provide a new quote to add liability insurance for these risk exposures.
· The PLVC needs to reevaluate both Friday Market and FunFest in view of increased insurance costs.
New Business
Request for Website Space for Port Ludlow Health Information Directory.
Peggy Schafran outlined the history of the Health Information Directory, originally prepared in May 2000. The document, which catalogs local (and near-by) resources for various categories of health-related services, is being reviewed and updated with an added emphasis on ‘Aging in Place’, an option for seniors and disabled persons who wish to remain in their own homes. Schafran’s request was referred to the Communications Committee for action. Council member Bruce Schmitz recommended that the PLVC support having this information on the website.
PLVC Planning for 2007, Tony Durham
· Durham emphasized the need for more feedback from the community in setting priorities for 2007.
· PLVC workshop will consider the multiple means by which such input could best be obtained.
· After prioritizing PLVC objectives, action plans to address those goals must be developed, and budgets to implement those action plans follow.
· Time at Workshop meetings will be allocated for dialogue with key members of the various Standing and Ad-Hoc Committees to review plans, and where appropriate, seek opportunities to advance community priorities through committee actions. .
Announcements
· PLVC workshop will be held Tuesday, June 20, Bay Club, 9:00 AM followed by an 11:00 Coffee Hour with Barbara Nightingale, Jefferson County Planner for Port Ludlow.
· Next PLVC general meeting will be held Thursday, July 6, Beach Club, 9:00 AM.
· A Short Course in Local Planning focusing on Master-Planned Resorts will be presented by the Washington State Department of Community, Trade & Economic Development at the Bay Club Thursday, July 27, 6 – 9 PM.
Comments from the Floor: None.
Meeting adjourned 11:45 AM.
Submitted
Tom Stone, Secretary, PLVC
Attachments (Paper copies):