PORT LUDLOW VILLAGE COUNCIL
General Meeting Minutes
July 5, 2007
The meeting was convened at 3:00 p.m. Present: Bill Browne, Tony Durham, Adele Govert, Suzanne Graber, Mea Graham, Tom McCay, Jack McKay, Larry Nobles, Allen Panasuk, Frank Siler, Vaughn Bradshaw.
Absent: Gene Carmody, Don Clarke.
L. Nobles called the meeting to order at 3:05 p.m. and ensured that there was a quorum. Approximately18 persons were in attendance
Guest Speaker: John Austin, Jefferson County Commissioner, District 3 in his first formal appearance in Port Ludlow gave a summation of his role as a County Commissioner for the past six months covering these three topics:
Ribbon Cuttings at formal events such as playground openings, County Courthouse renovation dedication, representing us to express appreciation for the work done by others before he came to office. This has afforded him the opportunity to meet the people in the county such as members of the Indian tribes and nations in the area, and he appreciates what the PLVC is doing in trying to bring the community together.
Learning about the 307 employees of the County Roads department, Health department, Sheriff’s department, the various Fire Districts, and Jefferson Transit. He currently sits on the Board of County Commissions, the Health Board, Jefferson Transit Board, the Mental Health Board (Regional Support Network) and the Hood Canal Coordinating Council. He is also working with other cities, counties, Indian nations and tribes. He has learned a considerable amount about the Revised Code of Washington (RCW), the Jefferson County codes as well as Washington State administration codes covering such topics as Open Meetings Act and understands better now the County’s legislative (applies throughout the County to every citizen e.g. County ordinances) and quasi-judicial functions (such as Pit-pier issue, or Hearing Examiner process where one person or entity is affected). Budgeting $41 million (dollars) of which some $13.5 (approx) monies coming from three areas: property tax, sales tax and PIL (payment in lieu of taxes) and from other sources that cannot be taxed.
Building on what currently exists; he hopes to encourage more businesses especially in some of the far-reaching area of the County. He wants to bring people, needs and resources together by providing financial assistance to groups of people, or to assist in providing solutions such as the current mediation process currently underway with PLA and the appellants.
L. Nobles thanked Commissioner Austin for the informative discourse and asked if two additional commissioners would be an asset. Mr. Austin replied that currently three is the cost effective number for this County.
MSP to approve the minutes of the June 7 general meeting. (all ayes)
These will be posted on the website soon.
MSP to accept Jack McKay as the replacement for Lani McCarry. (all ayes)
Community Reports
Jefferson County Administrator – In John Fischbach’s absence, Wayne David Johnson reported on a well attended Critical Areas Ordinance on Vegetation Removal meeting. He will make available his power point presentation and information to interested parties. He briefly mentioned critical areas being wetlands, shorelines, slope stability hazard areas. He mentioned the mediation process is underway ending maybe late August, and that tomorrow Friday, July 6 two candidates will be interviewed for the position of Appellate Hearing Examiner, with final determination expected by late July.
Based on queries and ensuing discussion re MERU’s, GIS maps and critical areas within Port Ludlow MPR, he stated he would be prepared next meeting to present more detailed information on those topics to better assist the PLVC board members.
Port Ludlow Associates – Diana Smeland reported on the mediation process with set amount of monies paid 1/3 by PLA, 1/3 by the County and 1/3 by the appellants. Peter Buck has asked for goals and history on the project. PLA has submitted theirs and he is currently waiting for the appellants’. Neither party will see the other’s goals until all parties meet with him.
Olympic Terrace II’s first model will be ready the first week of August and featured in the Parade of Homes of Kitsap County.
Hidden Cove’s application will by made by year’s end, with the possibility of 45 homes allowed.
The Resort will feature “Music at the Marina” – free music – every Thursday night during August.
Fire District #3 – Ed Wilkerson, Chief complimented Port Ludlow residents on an uneventful but safe 4th of July. The Burn Ban is in effect from July 1 until mid-September. A new fire fighter training program is underway with the possibility of 3 new hires
His men were complimented for their fine work on the Beaver Dam walkout on Timberton Loop trail. When asked if a permanent helipad is required for helicopter evacuation to hospital by EMS, he stated that there are three adequate areas currently in use – behind the Post Office in Port Hadlock, between the conference Center and Admiralty condos in Port Ludlow, and the Fred Hill pits – and are used 8 – 10 times annually.
Treasurer’s Report:
In Gene Carmody’s absence, John Cragoe presented the report indicating that the one item of significant importance was that $15,000 was removed from checking and three (3) $5000 CD’s were purchased. These will roll forward every three months, gaining some interest for the Treasury.
MSP to accept the Treasurer’s Report. (all ayes) See Appendix 1 for Treasurer’s Report.
Committee Reports:
Communications Committee – Jack McKay’s list of “key communicators” has grown to 220, and after a summary of the last survey was sent out, 15 thank you’ s were received. To date, no one has declined the opportunity to complete any surveys. Another survey will soon go out for feedback on Port Ludlow and the perceived role of the PLVC within the community. Tony Durham hoped that the group surveyed expands to encompass as many of the residents as possible. There is still a perception that more South Bay residents complete surveys than those in North Bay. Jack McKay’s committee is sensitive to that and Vaughn Bradshaw is assisting in helping to add new “communicators” from the latter area. It was suggested that a Voice article might get more people involved.
Community Development – Tom McCay reported no meetings re issues of development in Port Ludlow have taken place. He mentioned the new Critical Areas Ordinance. He also stated that in a meeting with Michelle McConnell re contemplated changes in Shoreline Management. He referred to the GIS maps that are available to any one on line or through the Jefferson County office.
See Appendix 2 for full report
Finance – John Cragoe praised the Friday Market and Phone Directory for augmenting the budget. Expenses to date were under but within expectations.
Friday Market –doing better than the past 2-3 years. Kudos to Sandy Schmidt and David Goudie
Fun Fest – Neil and Lia Robinson reported that all is going well; a lapel pin will be available, that committee members are close to completing all tasks, that a fly-over by the US Navy is still possible. The Health permits and liquor licenses have been bought. The Friday Market may become a focal point for raising awareness and money as the Fun Fest committee along with the Trails Committee and the PLVC will host a combined booth.
Natural Resources/Trails – Dan and Soozie Darrow attended a trail meeting held in Kitsap County and arranged by Jon Rose with over 200 in attendance. It is hoped that once Pope takes over development of Tala Point that ideas for a trail there will be fostered after having attended this very informative and encouraging meeting.
Phone Directory – Robert Azen is the “warehouser” of any unsold or remaining directories.
Public Safety/Emergency Preparedness – no report. A replacement is needed as a result of Phil Norwhine’s resignation.
Recycling – no report
Utilities – no report
Health Facilities Group – Jefferson Health is still interested in pursuing this endeavor. No adequate location has yet been found.
Correspondence:
Entered into the file was an email received by Suzanne Graber on June 28, 2007 from Les Powers.
One Port Ludlow- a social event organized by Adele Govert to involve LMC, PLVC and SBCA Board members and their spouses was well received by all parties. It was suggested this become a quarterly event to develop better communication between all parties.
Action item for the next workshop meeting: new ideas and events to bring North and South Bay closer together.
New Business
Friday Market booth proposal to incorporate the Fun Fest, Trails and Natural Resources and Friday Market as all are sponsored by the PLVC.
Action item for next workshop meeting – brochure for distribution, how else to promote the PLVC and what it does, get a banner for the tent that says Port Ludlow Village Council. Volunteers are needed for the booth.
Upcoming election for PLVC positions that will need to be filled are:
1 one-year term for North Bay
3 two year term for North Bay
2 two year term for South Bay
Frank Siler will coordinate the election process. All candidates’ vitae are to be sent to Kay Standish for inclusion in the August Voice edition. Ballots will be mailed in early September. Voting will take place at the October 4th General Meeting. Discussion ensued re reaching out to obtain a fair representation of all Port Ludlow residents, utilizing the “key communicators” for suggestions of possible candidates
MSP that the PLVC council members act as the Nominating Committee and actively develop a varied slate of viable candidates. (7 ayes, 2 nays)
Comments from the floor:
Dan Meade indicated clearly that he would like to see PLVC invite to an open meeting or forum the group of Powers, Loomis, etc that is constantly threatening individual members of the different Boards and who also claim that the PLVC should not represent Port Ludlow. He supports the idea of open meetings and would like to hear, as many others, what exactly the issues are to this group. He would like to be able to ask questions of these people face to face, and have it in an open forum where all interested parties may ask questions of this group for clarification of issues. And it is expected that this group will be prepared to answer questions from the audience.
Action item for next workshop meeting: set a date, time and location to which this group can be invited for a public forum.
The lady golfers of Port Ludlow wish to acknowledge the support of the many large and small community businesses in their endeavor to raise funds for the Rally for the Cure and the Susan G. Komen Foundation. It is hoped to surpass last year’s total of $11,000.
Announcements
July Workshop Meeting – Tuesday, July 24, 2007, 3:00 PM Bay Club
Next General Meeting – Thursday, August 2, 2007, 3:00 PM Beach Club
The July General meeting was adjourned at 5:15 PM.
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1
Appendix 2 Community Development Committee report
In January 2007 the County put into effect an ordinance regulating the removal of vegetation in Critical or Environmentally Sensitive Areas through the Unified Development Code, or UDC, JCC Title 18. In the past, requests to remove or trim trees within Geographically Hazardous area, JCC 18.15.275 (6) (d); Fish and Wildlife Habitat Areas (Streams, Eagle Habitat ) JCC 18.15.315 (5)(c); Wetlands JCC 18.15.330 (5) (c) and Shore Lands JCC 18.25.410 (3) (e) were done without charge.
Effective January 1, 2007, tree removal requests will require consistency review with a Type I review process. The minimum application fee is $153, with additional review time to be billed prior to decision issuance. The case type would by ZON (zoning). If the proposed removal will take place within the mapped critical area, a report from a qualified preparer (geo-tech, arborist or other scientific report) under Article VI-J will be needed. This requirement is necessary to determine where the critical area is, what level it is and what effect the proposed activity will have on it.
In all instances, buffers shall be retained in their natural conditions; however, minor pruning of vegetation to enhance views may be permitted by the Administrator (Stacie Hoskins) on a case-by-case basis as long as the function and character of the buffers are not diminished.
Before application for tree removal, the requester should check the County GIS maps for critical areas and also see if they exceed the threshold for a Stormwater of DNR permit. Maps can be checked online at www.jefferson.co.wa.us or by calling the County Planner of the Day at 379-4450
The report emphasized that vegetation is important in preventing landslides, especially trees. Erosion naturally follows removal of vegetation.
Buffers shall remain naturally vegetated, but they may be reduced through mitigation, generally by replanting areas. Hazardous trees can be removed but each situation must be reviewed by the County. In some cases, agencies of State government may become involved; such as the Department of Ecology and Department of Natural Resources.
Recommendations from the County to HOA’s and Master Association (LMC, SBCA) include:
1. Develop a comprehensive plan for vegetation, particularly in Critical Areas
2. Make an open space inventory
3. Obtain scientific studies (arborist, geologist, soils expert)
4. Review results with County
a. Once approved, no further approvals will be needed unless plans are changed
Note: Critical Areas maps include ArcIMS HTML Viewer Maps in color; Legend Road System, Legend Parcels.
The County Planning Commission and Board of County Commissioners are working on an extensive review of the Critical Areas Ordinance, the draft of which will come up for public comment in July 2007, so there may be changes to what we now know.
Appendix 3 Fun Fest Committee Reports
Port Ludlow Village Council Meeting
July 5, 2007
Current Status:
Concerns:
Financial Report
June 2007
Beginning Balance (Checking Account) $2,378.83
INCOME
6/14/07 JeffCo Republicans – Vendor $ 50.00
6/14/07 Tecweld, mark & Jean Priest – Vendor $ 50.00
6/14/07 Bangkok Bistro – Vendor $ 125.00
6/14/07 J’aime les Crepes – Vendor $ 100.00
6/14/07 Walden Stained Glass – Vendor $ 50.00
6/14/07 Jones – Vendor $ 50.00
6/14/07 Vestuto Chart Art – Vendor $ 50.00
6/14/07 American Bank – Vendor $ 100.00
6/14/07 CEA – Donation $ 25.00
6/19/07 Kitsap Bank – $250 Sponsor & $50 Booth $ 300.00
6/30/07 American Marine Bank - $275 Stage Event Sponsor $ 275.00
INCOME RECEIVED $ 1,175.00
Total Income $ 3,553.83
EXPENSE
6/14/07 Check #1541 Linda Karp – Postage $ 23.40
6/15/07 Check #1542 Sign Station – Banner Updates $ 32.52
6/20/07 Check #1543 JCPH – Temporary Health Permit $ 58.00
6/20/07 Check #1544 WSLCB – 3 Day Special Occasion License $ 180.00
6/28/07 Check #1545 JCPH – Food Handlers Cards (Neil & Lia) $ 20.00
TOTAL EXPENSE $ 313.92
Ending Balance $3,239.91
Savings Account $5,001.03
Total $8,240.94
Respectively Submitted
Lia Robinson