Port Ludlow Village Council
Minutes, July 6, 2006
The meeting was called to order at the Beach Club at 9:02 AM, Bruce Pyles, Treasurer, presiding.
A quorum was declared with the following members present: Tony Durham, Bert Loomis, Larry Nobles, Tom McCay, Bruce Pyles, Bruce Schmitz (LMC), Tom Stone (SBCA), Ralph Stroy, Dwayne Wilcox. Absent: Don Clark, Allen Panasuk, Elizabeth Van Zonneveld. Also attending: John Fischbach, Jefferson County Administrator, Diana Smeland, Acting President Port Ludlow Associates, County Commissioner Pat Rodgers.
Comments from floor: None.
Minutes of the General Meeting of June 1, 2006 were approved MSP.
Jefferson County Administrator John Fischbach
· Re the Trendwest project, the period for public comment is open to July 21. It is anticipated that the Hearing Examiner will hear the petition during the latter part of August. The hearing will be held in Port Ludlow.
· Re Ludlow Bay Village (the Resort revision): if neither a revised application nor a request for extension is filed with the County, the Hearing Examiner will rule within 30 days of July 17, the closing date for public comment.
· County has received from SBCA a pre-application permit for the $1.2 million expansion of the Bay Club.
· Paradise Road improvements are underway and on schedule. Detours are to be expected as medians and sidewalks are completed. Lighting plans have been finalized and will be included.
Fire District #3: No report.
Developer's Report: Acting President Diana Smeland
· OT-II is moving forward with utility infrastructure. Model home’s foundations are expected to start in September-October.
· Ludlow Cove II (Log Dump): The public comment period is open until July 21, 2006.
· Ludlow Bay Village: PLA’s land planner continues developing a ‘draft’ plan consistent with the 1993 approved plat. PLA anticipates meeting again with various local groups for review of the revised plan, probably in August. PLA is in the process of requesting an extension through August from Jefferson County.
Treasurer’s Report, Bruce Pyles, Chair (written report attached)
Account balances totaled $23,189.60 distributed as follows: Certificate of deposit $5000, PLVC checking 7,348.26, Trails Committee 5,666.70, FunFest Checking $3,788.20, Trails checking 1,386.44. Pyles noted that of the Trails Committee funds, $2,060.00 are deposits made for the Grant Sharpe Memorial Fund.
Standing Committee Reports
Archives: Connie Wilkinson, Chair absent. No report.
Communications Committee: Tom Stone, Committee Member
· Stone reported that Chair Lois Ruggles is expected to resign due to health issues.
· Speakers have been invited for the August and September PLVC meetings. In August, Jim Buck will make a presentation on earthquake and tsunami emergency preparedness, and in September a speaker will present information on bird flu and pandemic episodes.
· A short course in local planning focusing on Master-Planned Resorts will be presented by the Washington State Department of Community, Trade & Economic Development at the Bay Club Thursday, July 27, 6 – 9 PM.
Community Development, Chair Jim Brannaman (written report attached).
· PLVC Directors Larry Nobles and Tom McCay met with PLA regarding the September 2000 CC&R document which relates to the previous developer’s grant to the PLVC of certain rights relating to undeveloped parcels. Larry Nobles will provide details of that meeting.
· The CDC drafted a statement (attached)which was read at the June 26 workshop meeting of the Jefferson County Board of Commissioners where the agenda included a presentation by PLA and Trendwest on the proposed timeshare development in Port Ludlow. The statement expressed Port Ludlow CDC’s concerns regarding the use of the Development Agreement as a vehicle to affect a change in the zoning in the Log Dump area. Brannaman stressed that CDC is opposed to this attempt to circumvent the established means of making zoning changes.
· Bert Loomis directed a question to John Fischbach asking if the Jefferson County Commissioners and the Hearing Examiner would have legal advice prior to their making a decision on the legality of effecting a zoning change for the Log Dump site via the Development Agreement. Fischbach offered assurances that they would.
· The Secretary asked Brannaman for the names of the CDC members.
Emergency Preparedness: Chair Phil Norwine absent. No Report.
Finance Committee, Chair John Cragoe absent. No report.
Friday Market, Sandie Schmidt, Chair absent.
Ralph Stroy, Council liaison for the Friday Market, reported that revenues are ahead of projections, that the number of vendors has increased, and that the level of public attendance continues to be disappointing but those that do attend are spending money.
Funfest, Co-Chairs Marilyn and Dick Durand
Marilyn commented that:
· A very nice article re the FunFest was in the Leader (Wednesday, July 5) thanks to Committee member Diane Wilcox. The Leader will continue to cover the event until September.
· Poster contest is going very well and will culminate with the declaration of the winner at the Port Ludlow Art Walk, scheduled for July 21-22.
· The group ‘Nostalgia’ will provide an evening musical entertainment on Friday, September 15. Tickets will be $15.00.
· Volunteers are needed for September 16/17.
Recycle, Steve Failla, Chair absent: No report
Trails Committee, Dick Ulman, Committee Member
· Trails maintenance is an on-going responsibility using both volunteer and paid labor.
· Vandalism occurred on the Interpretive trail. A picnic table that was moved and damaged is now cemented in place.
· Entry point for the Ludlow Falls Interpretive trail is in the RV Park. The RV Park is ‘unsightly’ and Trails Committee wonders what might be done to upgrade the site.
· Olympic Trail (by the golf course) needs more development.
· Ulman displayed a manufactured Purple Martin colony bird house, and described the on-going program to populate the area with bird houses.
· Director Larry Nobles commented that there seems to be semi-permanent residents in the RV Park, and that perhaps PLA would be helpful in upgrading the RV Park to the standard of the rest of the community.
Utilities Committee, Chair Lee Amundson absent. No report.
Correspondence, Secretary Tom Stone
Stone reported that the ‘proposed amendment to the MPR code to allow timeshare units’ in Port Ludlow was received (and attached) and offered to provide copies to interested Council members. Three copies were requested.
Unfinished Business
CDC Meeting with Randy Verrue (PLA) re Amendment (dated September 2000) to Development Agreement.
PLVC Directors Nobles and McCay met with Mr. Verrue. Nobles reported that there was general agreement among the parties that the September 2000 document is ‘confusing’ and that it does not grant much of an advisory role to the PLVC. He reported that Verrue indicated that he would like PLVC to have such a role. The matter hinges on what is known as a ‘consent to construction’ clause, and Verrue will talk to the PLA attorney and consider amending the document to give the PLVC up-front advisory input with respect to new projects within undeveloped land within the community. Verrue promised to get back to the Committee.
New Business
PLVC Visa Card.
Treasurer Bruce Pyles announced that Sound Community Bank has indicated there is not enough activity to continue the VISA credit card program (letter attached). Other banks he contacted are not interested. He recommends accepting the $1,000 payment for immediate termination.
Motion: Accept the Treasurer’s recommendation $1,000 payment and terminate the Visa card program. (Loomis, Schmidt). MSP
Elections, Bruce Pyles
· Frank Siler will again chair the Elections Committee but will not recruit candidates.
· Three seats are open in North Bay: Loomis, Van Zonneveld, Wilcox.
· Two seats are open in South Bay: Stroy and McCay.
· Interested candidates should provide a short bio to Siler. They will be published in the Voice.
Trendwest Proposal, Larry Nobles
· Nobles indicated he would like the Council to ‘take a stand’ on the Trendwest project prior to the up-coming Jefferson County Commissioners meeting on the subject.
· Director McCay stated that the stated position of the PLVC by past motion was that it would be in favor of the Trendwest project providing Trendwest agreed to make the changes in their CC&Rs submitted by the PLVC. Trendwest declined to do so for legal reasons.
· Schmidt stated that what is before the Jefferson County Commissioners at the present time has to do only with the zoning issue for the Log Dump, not the project as a whole.
Motion: The PLVC submit a formal letter to Jefferson County objecting to the use of the Development Agreement to change the zoning in Ludlow Cove for the Trendwest development (Schmidt, Loomis).
Amendment: Substitute the word ‘questioning’ in place of words ‘objecting to’ (McCay). Accepted (Schmidt).
Motion: The PLVC submit a formal letter to Jefferson County questioning the use of the Development Agreement to change the zoning in Ludlow Cove for the Trendwest development (Schmidt, Loomis). MSP
Secretary Stone will draft the letter and obtain signatures.
Announcements
· PLVC workshop will be held Tuesday, July 18, Beach Club, 9:00 AM.
· Next PLVC general meeting will be held Thursday, August 3, Bay Club, 9:00 AM.
Meeting adjourned 10:15 AM.
Submitted
Tom Stone, Secretary, PLVC
Attachments (Paper copies):