Port Ludlow Village Council
UNAPPROVED
Minutes, August 3, 2006
The meeting was called to order at the Bay Club at 9:02 AM, Elizabeth Van Zonneveld presiding.
A quorum was declared with all members present except Ralph Stroy. Also attending: Washington State Representative, Jim Buck; Jefferson County Planner for Port Ludlow, Barbara Nightingale; Administrative Fire Chief, Arlene Obtinario and Diana Smeland, Acting President Port Ludlow Associates.
Comments from floor: Jeff Shipley, owner of Port Ludlow Place business asked the council to address the lack of adequate police/sheriff protection in Port Ludlow. He described the young men who were apprehended after they had broken in and cause damage to several businesses. He stated that the sheriffs do the best they can but are not staffed with a dedicated Port Ludlow officer. Bert Loomis stated that he agreed that this was an ongoing problem and suggested that the PLVC invite the Sheriff to come and speak at a council meeting.
Minutes of the General Meeting of July 6, 2006 were approved MSP.
Guest Speaker, State Representative Jim Buck gave about a half hour slide show about earthquakes and Tsunamis in the Cascadia zone. A copy of his presentation is attached. The Secretary took away from his brief that when (not if) this significant disaster occurs, we will lose most if not all the bridges in the Olympic Peninsula and that we all should be prepared to supply our own disaster survival kit with a minimum of three to ten days supplies. Each kit should be light and manageable in case we must evacuate on foot. We should not expect a lot of external aid.
Fire District #3: Administrative Chief Obtinario
Obtinario announced that there were no fireworks related injuries and to date, there has been no significant brush or wild land fires in our district. She stated Port Ludlow Fire and Rescue hosted a July 31 event for Block Captains, Block Co-Captains and Civilian Emergency Response Team (CERT) trained residents. The event provided coordination of the group; identification of desired levels of public safety training and education, and consideration of forming a ‘Fire Corps’ program in Port Ludlow. This event was about the fact that we need to prepare ourselves for the worst. She announced they will be offering the seven 2 ½ hour segment CERT course in early fall as well as a CERT refresher course.
Developer's Report: Acting President Diana Smeland
· OT-II is continuing to move forward. Model homes are expected to start in late 3rd or early 4th quarter 2006.
· Ludlow Bay Village: PLA is continuing to work with the land planner on modifying the land plan. They are hopeful that they can present this to various local groups that provided inputs and other interested residents. Then the residents will be able to comment at the upcoming public hearing.
· Ludlow Cove II (Log Dump): PLA is responding to comment submitted during the open comment period. The next step is for the County to set the hearing dates with the county hearing examiner, then he will make a recommendation to the BOCC, then there will be a BOCC hearing and decision. She stated that there was a correction to her recent Voice article in that she referenced Track E as multi-family. She stated that is some question as to what is the actual zoning based on vesting, but that the zoning is the zoning. What PLA is asking is to change the development standards in their contract with the county in their development agreement.
Jefferson County Planner for Port Ludlow, Barbara Nightingale. She stated she was attending the meeting to collect information. The Trendwest hearing examiner meeting is tentatively set for September 22, 2006 at a location to be determined. She stated the new County Hearing Examiner is Stephen Causseaux.
Treasurer’s Report, Bruce Pyles, Chair (written report attached)
Account balances totaled PLVC checking amount of $16,982 and 7,053 in the Trails Committee account. Treasurer report was approved by the Council.
Standing Committee Reports
Funfest, Co-Chairs Marilyn and Dick Durand
Marilyn commented that:
· Poster contest winner was announced at the Port Ludlow Art Walk. The poster is selling for $15.00 and can be purchased at the CEA table on Wednesdays.
· Volunteers are needed for September 16/17.
Community Development, Chair Jim Brannaman.
· Not much has gone on in last month but in the following week, the committee will be meeting to review the Trendwest permit application.
· A Washington State statue (RCW 4.24.200 & 201) that appears to limit any liability by persons who may be injured or otherwise damages by the acts or omissions of persons entering a trail was introduced. Copy attached.
· Several questions and comments were then discussed.
Emergency Preparedness: Chair Phil Norwine. (Written report attached)
Finance Committee, John Cragoe, Chair absent. Tony Durham reported that the process has started and progress was being made on the collection of committee inputs for the 2007 budget.
Friday Market, Sandie Schmidt, Chair absent.
The President said that we have very good vendors but that more residents need to attend and support.
Recycle, Steve Failla, Chair absent: The President said that Steve is working to hold a used computer, TV and other electronic equipment recycling program. WA state law prohibits throwing this type of unwanted equipment into the trash. It was recommended that residents hold on to their unwanted electronic equipment until the recycling program is held. It is presently planned for October.
Trails Committee, Mike Porter, Chair (Report attached)
· Trails maintenance is continuing on Rainier trail. Timberton and Olympic trails have been mowed four times this summer.
· Proposed trail work that is ongoing includes: (1) reroute of interpretive trail entrance to bypass the RV park; (2) reroute of Olympic and interpretive trails; (3) working with PLA to clean up entrance to the interpretive trail, and extensive work on Olympic trail.
· He stated nine new signs are available / paid by PLA for the Grant Sharpe memorial. Their working group will finalize plans in September.
· National Trail days is 2 June 2007. The Trails Committee wants to have a grand opening of the Olympic, Rainer and interpretive trails.
· Mike suggested that Port Ludlow is a Walking Town. He requested the PLVC resolve to have signs as one enters Port Ludlow.
· He submitted their 2007 budget.
· A comment from the audience suggested that Trails solicit local businesses to help sponsor and support our trail system.
Utilities Committee, Chair Lee Amundson absent. The President provided attached minutes of their last meeting minutes. They have studied the Karcher Creek Sewer District. They are discussing the pros and cons of forming a local water and sewer district and means to evaluate Olympic Water and Sewer Company.
Election Committee: resumes of potential candidates need to b sent o Frank Siler and to the Voice. To date only one resume has been received.
Correspondence, Secretary Tom Stone
Three letters were discussed. First is a June 20, 2005 letter from Cendant Timeshare Resort Group that states that once Trendwest opens, $1,000 annually will be contributed toward the upkeep and maintenance of the Port Ludlow Trail System. This will be placed in the 2005 minutes book.
Second correspondence discussed was the WA State Statute on Recreation use liability.
Third Correspondence was the letter sign by the PLVC President to Jefferson County concerning Trendwest.
Unfinished Business
Marine Repair Progress Report, Kevin Ryan
The speed sign in Ludlow Bay was erected in 2004 but was blown apart during the Feb 2006 wind storm. Kevin has solicited bids for a replacement speed sign and found the same company that built the original will cost $162.75 for a medal sign. A Motion to approve funding was seconded and it was passed unanimously.
Budget Planning Budget. Tony Durham reported that the process has started and progress was being made on the collection of committee inputs for the 2007 budget. Larry Nobles then discussed a workshop item dealing with making the budget process more workable by changing the PLVC Fiscal year from the present October to September to January to December. A motion was made, seconded and unanimously passed.
Priority Planning and Progress. Alan Panasuk. Alan stated that the latest paper version of this paper will be distributed to the PLVC and discussed at next workshop so that the PLVC can vote on it at next meeting. It was noted that as this will effect the next year’s PLVC, the actual voting should occur after the new council is seated in October..
New Business
Recording Secretary Position. Tom Stone. The Secretary stated that at last workshop, he had made a case for a paid Recording Secretary position. He made a Motion that the Council pay no more than $1,800 per year ($15/ hr, 10 hr/mo, 12 months) starting in October 2006. Motion was seconded. During comment period, it was asked what is the funding source? Mike Porter stated that should the council pay their current volunteers for work. Another question was asked if this position will be an employee or a contractor. It was replied that the person would be a Contractor. A vote was taken with 6 YES and 4 NO. Motion passed.
Inventory and archive storage rental motion. Dwayne Wilcox. As discussed at workshop, the PLVC is in need of a storage facility. Dwayne has found such a rental facility at a cost of $50/month. He made a Motion to approve this funding. Seconded. Motion passed unanimously.
Dwayne also stated that Dave Armitage has agreed o take charge of the new phone directory project.
The President stated that the PLVC will again sponsor a candidate’s forum for Legislative, County Commission and other elective offices in October. Dwayne Wilcox will be the PLVC Coordinator.
Trendwest- Larry Nobles. Larry stated that there is a problem with public statements regarding Trendwest CC&Rs. He stated the PLA Voice article on Trendwest was correct but misleading. A year or so ago, PLVC submitted questions about planned CC&Rs and Trendwest responded that they would use Worldmark CC&Rs, plus the development agreement and design guidelines plus any conditions set by the county. Trendwest should be discussed at the next meeting. The president stated that Trendwest do have strong CC&Rs but these will not apply should Trendwest sell their property at some later date. Bert Loomis also spoke about the Trendwest CC&R issue. He expressed his personal opinion that “ Trendwest has never agreed to record CC&R’s against the subject property should they acquire it. Further, the only reason the PLVC did not support the Trendwest development was because of their refusal to do so and to continue referring to the Trendwest internal operating rules, as CC&R’s is legally inaccurate and misleading. Also, as a result of the Hearing Examiner’s decision that the Trendwest development is a commercial hotel and therefore not allowed under present zoning makes the entire matter a moot point.”
Announcements
· PLVC workshop will be held Tuesday, August 15, Bay Club, 9:00 AM.
· Next PLVC general meeting will be held Thursday, September7, Beach Club, 9:00 AM. The topic for the speaker at the next general meeting is Pandemics – Bird Flu, presented by a Public Health specialist
Meeting adjourned about noon.
Submitted
Tom Stone, Secretary, PLVC
Attachments (Paper copies):