PORT LUDLOW VILLAGE COUNCIL
General Meeting Minutes
August 7, 2008
The meeting was convened at 3:00 p.m. at the Beach Club.
Present: Jim Boyer(LMC), Bill Browne, Gene Carmody, Don Clark, Lynn Gauché, Tom McCay, Dean Mosier, Frank Siler.
Absent: Adele Govert, Larry Nobles, Jack McKay, SBCA representative
Mea Graham served as Recording Secretary.
Lynn Gauché called the meeting to order at 3:00 p.m. and ensured that there was a quorum. Approximately 25 persons were in attendance,
MSP to approve the minutes of the July 15, 2008 General meeting (all ayes).
Community Reports
PLA - Miriam Villiard - reports that: 1) OT -2 construction is slow, 2) Ludlow Village hearing input ends Aug 8th. 3) there is a hearing for Ludlow Cove Division 1, Phase 1 (aka Ludlow Cove 2) scheduled for the Beach Club, Friday August 22, at 2:00 p.m. and 4) an Iron Mountain Quarry (IMQ) public hearing letter was submitted by PLA as a party of record. There were 6 travel writers from Arizona, California and Seattle doing some good PR on the resort; in the near future look for their input on the PLA website. In response to questions regarding further appeals on the resort, there is nothing new to report.
. Port Ludlow Associates Fire District #3 – no report
Jefferson County – David Wayne Johnson- Jefferson County CDC- Port Ludlow Lead Planner stated that the Board of County Commissioners approved the removal of the first Hearing stage in the permitting process as being redundant; this resolution was to be signed on Aug 18 at their regular board meeting.
He referred to the Ludlow Cove Division 1 Phase 1 (aka Ludlow Cove 2) – Aug 22 – hearing. It is possible there will be an appeal to SEPA (significant environmental impacts).
In reference to IMQ, the Conditional Use Permit, CUP, is being used for permitting as its criteria relates to a higher level of protection. IMQ has appealed (July 25 Hearing) this use of CUP with a request for a code interpretation. The Hearing record closed Friday, August 7, 2008. Some 50 letters have been submitted. He thinks that a decision favorable to the county may be rendered in early September. Johnson really appreciated the support from the community working together on common issues such as IMQ.
Tom McCay asked about the installation of a conveyor belt related to Fred Hills Pit to pier project reported in a Leader article. Johnson reported that it has not yet approved as the county is still going through the EIS process
Helen Cotta stated that a copy of the Pope Resources/IMQ mineral lease is unrecorded – neither Pope nor IMQ has responded to her request for a copy. On the SEC website she found statements regarding Pope’s intent to increase their tree harvesting and that Pope clearly states that it is dedicated to having a minimal negative impact in the community. She urged that we use that to our advantage. Johnson stated that the County and citizens need to work together in regard to monitoring the intended mining activities.
Teresa Forrest asked about the court date of Oct 11. Lynn Gauché indicated that a decision is to be rendered on lawsuit of PLVC, PLA and SBCA to overturn the initial decision stating that IMQ could proceed to prepare to mine under the “Diminishing assets doctrine”.
Treasurer’s Report see Appendix 1
Lynn Gauche said that it was gratifying to see the response to the legal fund contributions
MSP to accept the Treasurer’s Report (all ayes).
Committee Progress Reports:
Iron Mountain Quarry Appeal
Bruce Schmitz, Suzanne Graber, David Armitage and Dan Meade were recognized for their most effective presentations at the onset of the hearing, and also to all those who had input at the hearing. The total package of comments made at the Hearing, will underline the impact and the community’s sensitivity to the IMQ permiting request.
Lynn Gauché will write a letter on behalf of the PLVC to go on record in the hearing and submit it on or before August 8th, 2008. Bruce Schmitz and Dave Armitage will be asked to share their effective Power Point presentation to any interested parties.
Utilities – in Phil Otness’ absence, Brice Schmitz spoke about the county commissioners approving (on July 28) a November ballot measure to formalize a study by the PUD analyzing the consequences of taking over the electric services in eastern Jefferson County from PSE.
As a result, the PLVC Utilities committee has been researching the pros and cons of this ballot measure to determine if this is a positive step for the Port Ludlow region. On
July 28 a report by Intellipoint – contracted by PSE to study whether the takeover was a positive thing for the Jefferson County PUD – concluded it was not positive (see recent newspaper articles, or go to the PSE website and read report in detail). A second study is expected within the next week by another consultant looking at implication of changing the service supplier. There are plans to hold a forum in early October. Check The Voice for articles and upcoming dates.
A Letter received from Tim Caldwell – PSE – asked to make a presentation to PLVC in September. It had previously been suggested that those types of meeting be done in a public forum. As a council, the PLVC feels a need to keep PLVC meeting as a business meeting. In principle, we should make them (any presenters) accountable for their own advertising etc.
Old Business
Election and Annual meeting planning – Frank Siler and Don Clark will handle the details of the election for this year. Some candidates were present: Helen Cotta, Keith Guise, Doug Henderson and Art Zoloth. Any potential candidates are asked to submit their bios to Frank Siler by August 15th. On August 25th the election package goes to the printer, on August 28th is picked up at the printer’s, and he hopes that there will be a stuff and mail party (PLVC council and entire families are highly encouraged to attend). The voting package will include a letter from the PLVC President, bios of all candidates, ballots, and there will be boxes at both clubs for completed ballots. On September 29th, all ballots will be picked up and given to the counting team, who will turn in their final count October 1st, in preparation for the October 2nd Annual Meeting. Ballots turned in at the meeting will be processed and added to the October 1st count.
Comments from floor:
A new insurance policy has been received by Gene Carmody which Tom McCay will review on the council’s behalf.
B Browne asked that at the September meeting, the board find ways to clear the decks for the new board to start fresh, by perhaps giving recommendations for ensuring a streamlined version of PLVC council meeting in order to keep things tight and on target in order to permit the new board to move ahead quickly. Lynn agreed stating that projects and issues need to be “closed” and asked that council; members email those to her. She would synthesize these into one long list for discussion at the August 19 workshop.
In response to a question from the floor: Expectations of new board members - realize that it takes work, the vision to pick the few projects that need to be taken on and stick to them, resolve those, look at future and what kinds of issues affecting our community; do not be sidetracked. (Bev Browne who wrote these criteria initially will send them to Lynn to be put on the website); read thru governing documents and by-laws and understand the role of the PLVC.
Meeting adjourned at 3:46 PM
Schedule of future meetings
August workshop – Tuesday, August 19th @ 3:00 PM Beach Club
September General Meeting – Thursday, September 4 @W 3:00 PM Bay Club
Respectfully,
Bill Browne Mea Graham
PLVC Secretary Recording Secretary
Appendix 1
FINANCIAL REPORT FOR JULY 2008
DEPOSITS PLVC OPERATING ACCOUNT
FRIDAY MARKET
7/7/08--$180.00
7/11/08--$250.00
7/18/08--$215.00
7/31/08--$270.00
7/18/08—CAIS REFUND--$100.00
DIRECTORY SALES
7/18/08--$110.00 Bay Club
7/31/08—$60.00 Beach Club
TOTAL: $1095.00
DEBITS PLVC OPERATING ACCOUNT
CHK#2548 PL VOICE $200.00
CHK#2549 THE VILLAGE CACHE $600.00
CHK#2550 LMC COPIES $89.76
CHK#2551 MARGE HAVERSTICK SIGN MATERIAL FOR HEARING $45.37
TOTAL: $935.13
FUND BALANCES
PLVC OPERATING ACCOUNT $7976.24
PLVC CERTIFICATES OF DEPOSIT $15,746.83
TOTAL: $23,723.07
PLVC TRAILS ACCOUNT $9601,35
IRON MOUNTAIN LEGAL FUND
DEBIT: $349.00
DEPOSITS: $3300.00
BALANCE: $18,958.59