PORT LUDLOW VILLAGE COUNCIL

General Meeting Minutes

                                              September 4, 2008              

 

The meeting was convened at 3:00 p.m. at the Bay Club.

Present: Jim Boyer(LMC), Bill Browne, Gene Carmody, Don Clark, Lynn Gauché, Tom McCay, Dean Mosier, Frank Siler, Adele Govert, Larry Nobles, Jack McKay.

Absent, SBCA representative

 

Lynn Gauché called the meeting to order at 3:00 p.m. and ensured that there was a quorum. Approximately 25 persons were in attendance,

 

MSP to approve the minutes of the August 7, 2008 General meeting (all ayes).

 

Community Reports

          PLA - Miriam Villiard - reports that: 1) Ludlow Bay Village planning is underway, 2) PLA was pleased with the PLVC’s testimony regarding PLA’s proposals for Ludlow Cove at the hearing held on August 22 and 3) There is no new news on the Iron Mountain Quarry (IMQ) public hearing held in August.

 

          Port Ludlow Associates Fire District #3 – Commissioner Mike Porter invited the board and all residents to the Public Safety event being held Saturday, September 13th at Fire Station #31.  There should be activities for everyone.  He then discussed a proposal that he has been working on to review the speed limits on Paradise Bay road making it more safe for walkers, hikers, bicyclists and future mini electric vehicles (they do not exceed 30 miles an hour).  Chairman Gauche’ asked Mike to serve as liaison with the PLVC and county officials reviewing the problem and proposals.

 

          Jefferson County –  Denny Richards, interim Public Works official, in response to Porter’s speed limit proposal indicated that the public works department is aware of the concerns expressed and is preparing to conduct further research and survey Port Ludlow residents concerning their interests in regard to speed restrictions within the MPR.

 

Treasurer’s Report Gene Carmody gave the July report (see Appendix 1)

MSP to accept the Treasurer’s Report (all ayes).

 

Committee Progress Reports:

 

            Utilities – Phil Otness, Committee Chair, indicated that the committee has continued its study of the risks and benefits of the Jefferson County PUD taking over the electrical services for the east county from PSE. They received a copy of the exact wording of the November ballot issue that will be before Port Ludlow residents.  A vote yes on this issue authorizes the PUD to make decisions regarding electrical services in Jefferson County.  It does not mandate a particular decision, but authorizes the PUD staff to conduct feasibility studies of the potential opportunity and authorizes the PUD commissioners to make the final decision. They have met with PSE, public agencies and specialists that have information that will be helpful in their study.  Their study will be completed this month so they have scheduled forums at the Beach Club (October 2nd, 7 p.m.) and the Bay Club (October 7th, 4 p.m.) to discuss the options and the right to go independent and purchase power directly from Bonneville at a special rate set for independent PUDs.  They will also explain the risks and rewards to assist the residents understand the question and make a decision for the balloting taking place in November.

 

The two PUD Commissioner candidates on the ballot will be invited and may be able to assist in understanding the ballot questions.

 

Iron Mountain Quarry Appeal – Lynn Gauche’ provided a chronology of legal actions/events related to PLVC’s participation in the mining question facing Port Ludlow (see Attachment 2).  There are three parallel tracks that will be pursued.  The first is Iron Mountain’s appeal to include the entire 142 acres leased from Pope and Talbot Resources as the work site instead of planning for mining ten acres at a time.  This appeal is currently inJefferson County Superior Court.  PLVC board members were asked to participate in the hearing scheduled for September 17.  The second is Iron Mountain’s appeal to avoid the Conditional Use Permitting process and limit the scrutiny of the entire permitting process.  Results should be available in September.  The last is the State Environmental Policy Act (SEPA) which requires an environmental study that has not been initiated as Iron Mountain has not yet submitted documents to initiate the permitting process.

 

To date $25,772 has been contributed to the PLVC Iron Mountain Legal Fund.  Legal fees paid have been $6378.30 with a remaining balance of $19,396.70.  Thank you residents and friends of Port Ludlow.

 

Old Business

Election and Annual meeting planning – Frank Siler reported that 1675 ballots were mailed on Tuesday (9/2) thirty days prior to the Annual meeting (10/2). The voting package will include a letter from the PLVC President, bios of all candidates, and ballots. The ballots can be mailed or placed in PLVC ballot boxes at both clubs. On September 29th, all ballots will be picked up and given to the counting team, who will turn in their final count October 1st, in preparation for the October 2nd Annual Meeting. Ballots turned in at the meeting will be processed and added to the October 1st count.

 

As committee chair Siler thanks to the Board members and their families who helped with the 2008 PLVC ballot package.  Special thanks go to Don Clark who did most of the leg work in gathering the address stickers from the various sources and who took the package to the printer.

 

Meeting adjourned at 4:21 PM

 

Schedule of future meetings

 

September workshop – Tuesday, September 16th @ 3:00 PM Bay Club

Annual Meeting – Thursday, October 2, 3:00 PM Beach Club

 

 

Respectfully,                                                                

Bill Browne  

Secretary                  

 

Appendix 1

 

FINANCIAL REPORT FOR JULY 2008

 

DEPOSITS PLVC OPERATING ACCOUNT

 

FRIDAY MARKET

7/7/08--$180.00

7/11/08--$250.00

7/18/08--$215.00

7/31/08--$270.00

7/18/08—CAIS REFUND--$100.00

DIRECTORY SALES

7/18/08--$110.00 Bay Club

7/31/08—$60.00 Beach Club

TOTAL:    $1095.00

 

DEBITS PLVC OPERATING ACCOUNT

 

CHK#2548  PL VOICE $200.00

CHK#2549  THE VILLAGE CACHE  $600.00

CHK#2550  LMC  COPIES  $89.76

CHK#2551  MARGE HAVERSTICK SIGN MATERIAL FOR HEARING $45.37

TOTAL:    $935.13

 

FUND BALANCES

 

PLVC  OPERATING ACCOUNT                $7976.24

PLVC CERTIFICATES OF DEPOSIT         $15,746.83

 

TOTAL:                                                      $23,723.07

 

PLVC TRAILS ACCOUNT              $9601,35

 

IRON MOUNTAIN LEGAL FUND

 

DEBIT:                       $349.00

DEPOSITS:                $3300.00

BALANCE:    $18,958.59

 

 

Appendix 2

 

Chronology of Legal Actions/Events RE: Iron Mountain

 

v       4/23/08:  Initial Meeting with Village Council Representatives on Iron Mountain Appeal.

 

v       4/29/08:  Land Use Petition Act ("LUPA") Appeal filed with Jefferson County Superior Court.

 

v       5/5/08:  Motion for Initial Hearing Set by Village Council in accordance with statute.

 

v       5/20/08:  Initial Hearing reset by Village Council to accommodate schedule of Judge Verser.

 

v       6/5/08:  Iron Mountain files Motion to Dismiss LUPA Appeal for Lack of "Standing".

 

v       6/13/08:  Village Council files response to Motion to Dismiss.

 

v       6/16/08:  Initial Hearing.  Judge Verser denies Motion to Dismiss and Enters Order (1); Dismissing Defenses of Untimely Filing/Service and Failure to Join Necessary Parties, and (2) Setting Case Schedule.

 

v       6/08:    Jefferson County files "Record" with Court.

 

v       7/8/08:  Village Council completes preparation of Transcript of Proceedings and files with Court.

 

v       8/7/08:  Legal Briefing filed with Hearing Examiner regarding "Conditional Use" Hearing.

 

v       8/11/08: Village Council files Opening Brief with Jefferson County Superior Court.

 

v       9/8/08:   Response Brief by Iron Mountain Due.

 

v       9/22/08:  Reply Brief by Village Council Due.

 

v       10/8/08:  Hearing on the Merits to be heard by Judge Verser (1:30 p.m.).