Port Ludlow Village Council
UNAPPROVED
Minutes, September 7, 2006
The meeting was called to order at the Beach Club at 9:05 AM, Elizabeth Van Zonneveld presiding.
A quorum was declared with all members present except Larry Nobles, Ralph Stroy and Terry O’Brian. Also attending: Jefferson County Planner for Port Ludlow, Barbara Nightingale; Fire District #3 Chief Wilkerson, Administrative Fire Chief, Arlene Obtinario, Diana Smeland, Acting President Port Ludlow Associates, Betty Dunaway, RN, Kitsap County Health District and Julia Danskin, RN, Jefferson County Public Health. About 24 residents were in attendance.
Comments from floor: Dan Darrow made a statement about the recent resignation of the Trails Committee’s Chairman and stated that the removal was based on incorrect data. He responded to a question from a Council member with what he thought was the incorrect data. The President stated that if the Council wishes to review this issue as well as Trails leadership, it would be addressed at the September workshop meeting.
Minutes of the General Meeting of August 3, 2006 were approved MSP.
Guest Speaker, Betty Dunaway, RN, Kitsap County Health District gave about a half hour slide show about preparations for Pandemic Influenza. After her presentation, she offered sample hand sanitizers and other handouts.
Fire District #3: Fire Chief Wilkerson. He stated that we still need to be conscious of the very dry conditions. They were able to send a brush fire truck and three personnel to the Columbia Complex fire near Dayton, WA. They gained tremendous experience. He also stated other significant training had been conducted thanks to two federal grants.
Developer's Report: Acting President Diana Smeland
· Ludlow Bay Village: PLA presented their new land plan and received positive feedback. The pdf version should be completed by the end of the week. The County will be given the new plan by early next week.
· Ludlow Cove II (Log Dump). The County has set the hearing dates (22 Sep at 2 PM at the Bay Club) with the county hearing examiner. She stated that they would appreciate if the public would come to the hearing and talk at the podium with their thoughts on Trendwest. She reemphasized that point and that all residents can comment at the meeting.
· OT-II continues to move forward. Model home foundations are expected to start in November. In response to a question, she stated that they have a new name for OT-II but they wish to discuss it first with Olympic Terrace HOA Board.
· In response to a second question, she stated Well #16 should be approved soon and should be running by November. Their plan is to blend well #16 water with well #14 water to reduce arsenic levels to compliance levels.
Jefferson County Planner for Port Ludlow, Barbara Nightingale. She stated there are two upcoming hearings. One is for Trendwest on 22 September and the second deals with a Ludlow Bay tract change. She is updating the Jefferson County Land issue website. In response to a question about the lighting for the new divided Paradise Road, she stated she would pass it along to Public Works.
Treasurer’s Report, Bruce Pyles, Chair (written report attached)
Account balances totaled PLVC checking amount of $19,472 and $4,909 in the FunFest and Trails Committee account. Treasurer report was approved by the Council.
Standing Committee Reports
Funfest, Dwayne Wilcox commented that:
· 80 plus posters have been sold.
· He was concerned that Friday evening Beach Club entertainment tickets are not being sold at the Bay Club.
· Volunteers are still needed for September 16/17.
Community Development, Chair Jim Brannaman.
· The committee met on August 17 to review the Trendwest permit application.
· It was concluded that they had to reserve final consideration until after they can see the staff report. They hope to meet by September 18 to have a recommendation to the PLVC by September 19th.
· Two Trendwest issues were discussed by the CDC. The first relates to the fact that the county document states that the easement for a trail across the Trendwest property will be maintained by PLVC. This will require in-depth study of the entire trails issue as it elates to liability, insurance, ownership and indemnification by Trendwest. The second deals with covenants restrictions that will not apply to the Trendwest property should they desired to sell at a later date. He also stated that the CDC had not debated their likes or dislikes about Trendwest, but only researched the technical issues.
· Diana Smeland, PLA, stated that they have asked Trendwest to include in property sale wording that CC&Rs would be attached to the land. She hoped to have that response by 19 September.
· It was reported that the SBCA had held a public forum on Trendwest and had concluded that all residents should express their own preferences concerning Trendwest at the 22 September Hearing Examiners meeting.
Finance Committee: Deferred until workshop.
Emergency Preparedness: No report.
Friday Market, Sandie Schmidt, Chair absent.
The President said that we have had a great summer.
Trails Committee: The President presented Marge and Tom Carter with a plaque of commendation for their dedicated service to the Trails Committee and the community.
Utilities Committee: No report.
Election Committee: Frank Siler stated that the 2006 election packet is at the printers. There are four candidates for three North Bay positions and two candidates for two South Bay positions.
Phone Directory: A Motion was made to appoint Dave Armitage as Chairman of this committee. Council unanimously approved. Chairman Armitage stated that they start selling advertisements next week, have data from the two clubs and expects the final directory to be ready in early 2007.
Correspondence, Secretary Tom Stone. Nothing to report.
Unfinished Business
Budget planning progress: Tony Durham provided a draft letter to be sent to the various committees about budget and planning and requested Council approval to send it. A motion was so moved and unanimously passed.
Priority Planning and Progress. Allen Panasuk. The President stated that the latest paper version of this paper will be discussed at the Workshop.
Candidate’s Forum. Don Clark stated a forum will be held at the Bay Club on 5 October starting at 7 PM. The Forum will be moderated by Howard Slack. The council approved an expenditure of $250 for facility rental fees.
New Business
Allen Panasuk led a discussion concerning PLVC and the Port Ludlow Chamber of Commerce memberships. A Motion was made, then amended, that the PLVC should join the PL Chamber of Commerce (cost $70) and that we should request a Chamber representative to attend our meetings.
Motion approved 7-0.
Announcements
· PLVC workshop will be held Tuesday, September 19th, Beach Club, 9:00 AM.
· Next PLVC general meeting will be held Thursday, October 5, Bay Club, 9:00 AM.
Meeting adjourned about 11:25 AM.
Submitted
Tom Stone, Secretary, PLVC
Attachments (Paper copies):