PORT LUDLOW VILLAGE COUNCIL
Annual Membership Meeting Minutes
October 4, 2007
The meeting was convened at 3:00 p.m. Present: Bill Browne, Don Clark, Tony Durham, Jack McKay, Dan Meade, Larry Nobles, Allen Panasuk, Frank Siler. Absent: Vaughn Bradshaw, Gene Carmody, Adele Govert, Tom McCay.
Mea Graham served as Recording Secretary
L. Nobles called the Annual membership meeting to order at 3:00 p.m. and ensured that there was a quorum. Approximately 32 persons were in attendance. Larry Nobles reported that of the 1614 ballots packets sent out, some 561 envelopes were returned -well over 30% required for a quorum by the bylaws
The Board will take no specific actions at this meeting as it is the annual membership meeting, not a Board meeting.
MSP to approve the minutes of the September 6, 2007 general meeting. (all ayes). These minutes will be posted on the website by Monday.
PLA Presentation of plans for Ludlow Cove 2 (LC 2)
Miriam Villiard, current Project Manager for PLA, gave an overview with a handout describing the 42 single 1899-2200 sq. ft. family homes planned for LC 2. Recognizing current market demands the targeted price point is under $400,000. The area is zoned for four dwellings per acre, with green open areas. Trails have been incorporated into the plan and PLA will work with the Trails Committee in final plans for the LC 2 trails. A majority of larger trees will be kept; some may be limbed to allow views. Water and sewer will be handled by OWS, and drainage by drainage district. PLA has already met with Inner Harbor HOA and PLVC’s Community Development Committee to discuss the plans. PLA intends to meet with LMC or SBCA representatives to discuss membership interests in their respective clubs. There was some discussion concerning the dividing line between North and South Bay.
When asked about the pilings, the membership was told it is a mitigation point for Ludlow Cove 1
A permit request will be submitted to Jefferson County within the next couple of weeks, with a hearing to be held probably in January-February timeframe. If there are no appeals, PLA will get this project underway right away, potentially delayed 2 years later if litigation occurs.
Diana Smeland reported the scheduling of a tentative appellate hearing in mid-December as a result of the Town home Owners Association meeting and the transfer of the governing association from PLA to owners. During the transfer some CCs will be changing because of special circumstances.
In the future the developer’s agreement on the hearings/appeals process may be altered to better conform to Jefferson County’s process which is faster.
Community Reports
Jefferson County Administrator – John Fischbach reported:
- that the date of hearing for the Port Ludlow Build out is still to be determined –probably be December 5th, with Phil Olbrechts as the Appellate Hearing Examiner (AHE). The AHE left this issue open until October 5th. As soon as the date is selected, Mr. Fischbach will schedule the BOCC Chambers or the Superior Court, with Port Ludlow an alternate venue.
- Mediation is not a known element, at this time, but will be decided on within the next week or so. A determination is to be made within the next few days.
- MERU claim for Damages by Bert Loomis claiming his property has been devalued by $250,000 because of MERU and Jefferson County’s over-building according to his calculations is being reviewed by the Jefferson County’s Claims Committee. This matter may go ultimately to Superior Court.
- 2 permits for Tree Removals in critical areas were submitted and issued.
- PLA did a pre-application conference with IOCD for 45 lot subdivision of Single family homes on 14.66 acres on June 5, 2007. They need a long plat, SEPA
Review and a shoreline substantial development proposed within 200ft. of Ord. High Water Mark. The Hearing Examiner will make the decision.
Other topics currently under study at Jefferson County are:
-Budget- getting more and more difficult to balance; presentation of this county’s budget would be available to PL residents.
-Critical Areas ordinance.
-Clean water district special meeting Oct 17 in Superior Court Room.
When asked, Mr. Fischbach agreed to give a presentation of the County budget to interested parties on November 1.
County Commissioner – John Austin described no shooting zones in effect and the rationale for creating such zones.
He mentioned the potential MPR project near Brinnon.
He described the Puget Sound Plan 2020 in regard toClallam and Jefferson County areas along county lines that may be of interest. He spoke of the possible $18 parcel fee for Clean Water issue. Austen feels it is regressive; concerned for the 450+ residents who have multiple parcels who can ill afford this fee. He hopes Port Townsend be included in this possible parcel fee since Jefferson County supports PT in off setting areas.
Fire District #3 – Chief’s Report, as submitted by Fire Commissioner Dave Wheeler, outlined new promotions, new hirees, and new recruits. See Appendix A for PLF&R Chief’s Report
Discussion ensued regarding the proposed Fire Marshall Position. Cost benefit analysis, fire safety inspection, and decreased residential or commercial insurance are being considered in this discussion.
Treasurer’s Report: absent – no report.
Committee Reports
Communications Committee – Jack McKay – mentioned that the PLVC brochure is due for revision and asked for input.
His 250 and growing list of key communicators are of invaluable assistance but he would welcome any others who wish to be added to this list.
Community Development – In Tom McCay’s absence, Barclay Hampton gave this committee’s report. See Appendix 2 for full details
Finance Committee – no report.
Recycling – no report.
A modest check sent in by Steve Failla as a result funds received from the Electronic Recycling held in late September. The PLVC thanks Steve for the contribution.
Friday Market – Sandie Schmidt – thanked all for this season’s support
There was a more diverse group of vendors than before and great community support. Core vendors (3) will return next year and Sandie will continue to coordinate for next year. L. Nobles, on behalf of PLVC, presented her with a token of the Board’s esteem.
FunFest – Lia and Neil Robinson reported on the successful event with over 50 volunteers and attendance of 1200 on Saturday, with some 600 on the rainy Sunday. Lessons learned meeting yet to be held.
Very profitable approx $4000 was raised with a few bills still outstanding.
Children’s activities well supported. Lia thanked the PLVC for their support.
PLVC Chair L. Nobles presented a token of esteem to the Robinsons.
Utilities - Walt Cairns – submitted a detailed report and study prepared by the Utilities Committee in which the following topics were discussed:
MERU’s and the Port Ludlow Sewage Treatment Plant.
OWSI response- the UC still has concerns about manganese and has yet to receive a response as to whether it will be eliminated or minimized.
The PSE sub-station construction in Chimacum which is well under way.
The shellfish protection district to be formed by Jefferson County.
Clean Water District – county should slow down no formal recommendation to the Board.
A meeting will be held at the Bay Club on October 16th to discuss water supply and water source. For detailed information see the hard copy of this study in the files for this committee.
Natural Resources/Trails – Larry Scott detailed this year’s work. In his Report of the year, he documented 680 hours for work done by individual volunteers. This does not include the work of the stewards like Dan and Soozie Darrow who regularly maintain the trails or the volunteer work of fire department employees. Tomorrow’s internal recognition and appreciation day will be held at the Beach Club, and he hoped that some members of the Board would attend.
More trail development work will be starting in 2-3 weeks. See PLVC website for Trails Committee minutes (www.plvc.min/plvcminutes.htm).
Public Safety/Emergency Preparedness Committee – no report.
Tom Stone is making significant progress in recruiting leaders particularly in North Bay. Memberships are now posted on the website, where you can find your representative (www.plvc.org/council.htm).
Correspondence:
Two notes were received this past month:
1. Lewis Hale – expressed concern regarding the content in the annual letter to PLVC members and the direction that the PLVC was taking. L. Nobles invited him to a meeting; he has since called Larry, indicating that he would express his issues to the CDC committee but is as yet is undecided as to when that might take place.
2. Doug Barber - disagreed with some minor items in the annual letter.
Health Facility in Port Ludlow – talks are in progress, the group is meeting (Monday, October 8th) with Harrison Hospital representatives and some PL residents to explore cooperation. Chief Operating Officer Dowdle has yet to decide what type of Health Care facility makes sense for them. Reservations have been expressed by one candidate for Jefferson Health Care Board saying that there is inadequate information to date and suggest establishing a long range plan before setting up a clinic in Port Ludlow.
New Business none
Comments from the Floor none
Election results:
Frank Siler stated that 1646 packages were bundled and mailed.
He thanked all those who filled out the survey, suggestions are important to Village Council in developing plans and direction. Sealed ballots were tabulated with the following results:
Lynn Gauché, Dean Mosier – 2yr terms from South Bay
Gene Carmody, Jack McKay, Larry Nobles 2yr terms from North Bay
Greg McCarry, North Bay, 1yr term.
Gratitude was expressed to retiring PLVC board members, Tony Durham, Don Clark, and Allen Panasuk, for their inestimable help to Larry and the PLVC during the past two years.
The 468 surveys returned with this year’s ballot will be given to Lynn Gauché. She will compile results and prepare a report for the PLVC.
L. Nobles also stated that 40 envelopes were returned containing donations totaling $1750 dollars as contributions to the work of the PLVC.
Announcements
Oct. Workshop Meeting – cancelled
Annual Meeting of the Directors for the Election of Officers
Thursday, November 1, 2007 2 PM at the Bay Club
November General Meeting
Thursday, November 1st. 2007. 3:00 PM at the Bay Club
Meeting adjourned at 4:30 p.m.
APPENDICES
Appendix 1. Port Ludlow Fire and Rescue Chief’s Report
Port Ludlow Village Council
Thursday, October 04, 2007
Ø Lonnie Reynolds has been promoted to the position of Lieutenant for PLF&R.
Ø Rodney Gregory has been hired, from the new Trainee Firefighter Program, as a full-time career firefighter. He will fill the vacant career position left by Brian Soete. Brian accepted a Fire Captain’s position in Mason County.
Ø Six recruits for PLF &R have started the 10-weel firefighter training academy. This training is hosted by North Kitsap Fire & Rescue and Olympic College. Upon completion of their training, the recruits will be assigned to the resident firefighter program at PLF &R for a two year period.
Ø PLF&R is continually looking for ways to enhance emergency response staffing through the volunteer firefighter program.
Ø Fall CERT (Community emergency Response Team) classes are being planned for early November – call PLF&R, if interested.
Respectfully submitted by David L. Wheeler, Fire Commissioner, District 3.
Appendix 2 Community Development Committee
Meeting of the CDC September 12, 2007
A meeting of the CDC was held at the Bay Club on September 12, 2007 for the purpose of reviewing the site planning for PLA’s development of the “log dump” site. Miriam Villiard and Diana Smeland represented the PLA and presented a preliminary overview of the placement of 40 2-story single family residences, showing common area and road locations.
Following the presentation, members of the committee questioned PLA at length about details of their planning and its conformance with County regulations and the development agreement.
It was decided that PLA will provide a more detailed presentation at our annual meeting on October 4 and that the PLVC will make it know to the community so that all may become informed.
A copy of the plat mat showing the planned development will be sent to eh Board so that the may have the opportunity of being brought current.
Tom McCay, Chair
Report to PLVC Board Regarding Paradise Bay Road Construction
At the September 24th. Meeting of the Board of County Commissioners, the County Department of Public Works presented the 2008-2013 Six-year Improvement Program.
Within the list of capital projects is the Paradise Bay Road Phase 2, which will pave shoulders and overlay road with asphalt concrete from Mile Post 0.37 to Mile Post 0.84, or roughly from where the present road project ended to just north of Edgewood Drive.
Engineering is planned for 2009 with construction in 2010. This project is funded with local funds.
Tom McCay
9/24/07
Update on Proposed Clean Water District and $18 Fee per Property
The discussion on the proposed $18 per parcel fee for a Clean Water District in Eastern Jefferson County was discussed and deferred at the Monday, September 24th meeting of the Board of County Commissioners. The continuation was held at Fort Warden at 6:30 PM Wednesday, September 25th with over 150 property owners present.
More than 30 owners spoke, with the overwhelming majority not in favor. There was a consensus as to the desire to have clean water – the negatives, for the most part were in regard to the financing method proposed and the fairness of the fee. The commissioner indicated a need for further study, and subsequent public meeting will be held at a date and time to be determined by County staff.
Tom McCay
9/27/07