Port Ludlow Village Council

Workshop Meeting Minutes

October 17, 2006

The meeting was convened at 9 a.m. Present were Larry Nobles, Tony Durham, Don Clark, Frank Siler, Suzanne Graber, Tom McCay, Terry O’Brien, Lani McCarry, and Bill Browne.  (Absent: Allen Panasuk, Bruce Pyles and Adele Govert).

The discussion topics and recommendations follow:

Schedule of meetings: After January 1, 2007 monthly Board meetings will be held on the First Thursday of each month at 3 p.m. and the Workshop meetings will be held on the third Tuesday of each month at 3 p.m..  Note that there is no Workshop being held in the month of December.

Guest Speaker for the November Board meeting:  John Fischbach, County Administrator, will explain the Jefferson County budget and how it relates to Port Ludlow.  PLVC members should be informed of this visitation and presentation via the PLVC Web site and through posters to be placed in both clubs and other central locations in Port Ludlow.

Secretarial record of meetings and workshops:  Workshop minutes will be limited to a listing of topics covered and possible assignments.  Board minutes will contain voting results on any motions made at the meeting, recommendations/observations made by individual members during the discussion segment of the meeting.  Browne was asked to visit with Glee Hubbard and arrange for updating  the PLVC section of the Website.  Olga Wilson and/or Mia Graham will be contacted and asked to serve as recording secretary for the monthly Board meeting.  It was agreed to reassign acceptanace of questions from the public to the end of the the general so that appropriate responses could be made.

Articles of Incorporation: Observations were made on areas of confusion in the Articles.  The board will be looking into this matter. 

Proposed 2007 Budget: John Cragoe presented a 2007 PLVC Proposed Budget.  The budget, based on historical data was broken into income and expenses for each committee or activity.  A second cut of the line item budget broke entries into quarterly expectations for the PLVC and Trails Committee.  There was concern regarding the quality of budget data for some of the committees or activities as it was limited to historical data and not based on proposals made by the committees and activities.  It is the Board’s intent to finalize the budget during the December board meeting.  Reinstatement of PLVC funding support for the VOICE will be proposed at the next Board meeting.

Treasurer: Burce Pyles will be retiring from the Treasurers position.  It was suggested that Lani McCarry be nominated to fill the position at the November Board meeting.

Committee Assignments: Jim Brannaman is retiring as Chair of the Community Development Committee.  Tom McKay has been apointed to fill this position and is in the process of forming the committee.  Lee Admundson is retiring as Chair of the Utilities Committee.  Walt Cairns will replace Lee as Chair of the Committee

Community Development Discussions: The proposed purchaser of the Conference Center has decided to discontinue negotiations with PLA.  There was discussion of the role of the PLVC in review of the Development Agreement Amendment, the role of the PLVC in negotiations of the large lot subdivisions along Ludlow Bay road.  A number of meetings will be taking place over the next 2-4 months regarding the development of PLA properties.  If interested in the Trendwest hearings, the Resort Core Revised Proposal, or the subdivision of large Ludlow Bay Road lots keep your eyes open in regard to dates and times.  A few are listed below:

                                    October 18, 2006 – Subdivision of Large Lots in Ludlow Beach Tract

                                    November 3, 2006 – Trendwest Examiner Hearing

                                    November 30, 2006 – Resort Core Revised Proposal

Position Paper: A review of the paper was initiated with many compliments for the work of Tony Durham and Allen Panasuk.  Since the first draft a number of months ago a number of changes have been made and activities initiated that parallel the suggestions in the paper.  Tony was asked to review the paper and make changes to bring it up-to-date.

There were no motions made and no votes taken.  

Respectfully,

Bill Browne

Temporary PLVC Secretary (10/17/06)