Not Approved-Unofficial

Port Ludlow Village Council
Minutes of November 6, 2008, Beach Club

The meeting was convened at 3:00 p.m. at the Beach Club.

Present: Gene Carmody, Helen Cotta, Doug Henderson, Laury Hunt, Jack McKay (SBCA), Dean Mosier, Larry Nobles, Tony Simpson, Art Zoloth.

Absent: Jim Boyer (LMC), Lynn Gauché.

Mea Graham served as Recording Secretary.

Tony Simpson, Vice President, called the meeting to order at 3:00 p.m. and ensured that there was a quorum. Approximately 25 persons were in attendance,

MSP to approve the minutes of the October 2, 2008 general meeting. (all ayes). 

MSP to approve the minutes of the Special Meeting Oct 14, 2008. (all ayes). 

MSP to accept the officers’ slate as announced. (all ayes). 

MSP to approve Attachment 1 - Guidelines for participating in PLVC General Meetings dated November 6, 2008. (all ayes)

Community Reports

County Commissioner –County Administrator John Austin reported that new County administrator Philip Morley unable to attend today due to budget challenges. Both Bus shelters are now in place. The speed study is continuing- a full public input session will happen eventually Pedestrian pathway no longer obstructed by jersey barriers   (see Appendix A for further details.)

Fire District #3 – Chief Ed Wilkerson – reported on the District’s master plan, issued winter season advisory, and  mentioned public hearing on Nov 12 at 6 PM to give input on the 2009 budget. (see Appendix B for more details).

Port Ludlow Associates – Diana Semeland, President of PLA, reviewed the plans for development of the Ludlow Bay Village project (the rebuilding and expansion of the resort facilities, but not including the expansion of the marina docks). There are also efforts to find a vendor to provide expanded grocery store services in or near the Village.  (See Appendix C).

Treasurer’s Report

Gene Carmody, Treasurer, provided the latest financial conditions of PLVC. 
PLVC Account Balance                                 $21,198.04
PLVC Trails Balance                                      $8,914.53
PLVC Iron Mt Legal Fund                             $1,364.53

MSP to accept the treasurer’s report (all ayes) 

Phil Otness, Utilities Committee Chair, reviewed results of Proposition One, which appears to be approved pending the last count.  The Public Utilities District (PUD) will review the final feasibility study by their consultant and add additional information now required. The feasibility for Jefferson County has improved since Whidbey and Skagit County failed in their propositions.  The PUD will also have preliminary meetings with the Bonneville Power Administration and Puget Sound Energy.  A plan of action should move forward within three months and should take less than one year to decide on a course of action.

The Utility Committee will continue to work with PSE to reduce winter storm outages, and with OWSI to stay current on their maintenance and improvements.

Laury Hunt, Iron Mt. Quarry, Acting Chair, reviewed the latest legal issues relating to the Iron Mountain Quarry’s possible application.  Currently, there is an appeal entered by Jefferson Co. (and supported by PLVC) regarding the Hearing Examiner's decision to allow mining on Pope property without going through the Conditional Use Permit process. Mr. Hunt thanked the community for their active support of our efforts to protect the community from adverse effects of the proposed mine operations and stated that the appeal would be handled by the county and would not come up until late February 2009.

Old Business

MSP to approve printing the 2009 PLVC brochure shown as Attachment 5 at a cost to not exceed $400.00. (all ayes)

MSP to approve attachments 2 (Project Tracking)  and 3 (Activity List) forms (7 ayes, 1 nay)

MSP to approve the project and activity description sheets. (all ayes)

MSP To remove 003 (Assessment of Residents)  from the Project list. (all ayes)

MSP To remove 016 (SBCA and LMC Involvement) from the Project list. (all ayes)

MSP to remove 018 (Bus Shelters) from the Project list  (all ayes)

MSP to approve removal of project IDs 7 (Holiday Lighting)

MSP to postpone and discuss at workshop meeting banner management (all ayes)

MSP to creation of the “Obligations-Evaluations Committee” for the purpose of pre-screening requests for funds of the PLVC for community projects and activities.

MSP to approve addition of project ID 22 (Inventory of PLVC Archieves

MSP to approve addition of project ID 23 (Project Tracking Grid)

MSP to approve the addition of project 21 (feasibility study of “buffer zones” of Port Ludlow Master Plan.)

MSP that ID 24 (Performing Arts Center) to be removed from list (all ayes)

New Business     

MSP to spend up to $500 for this year’s lights to replace stolen property. (all ayes).

Meeting Adjourned at 4:38 p.m.

Jack McKay, Secretary

Mea Graham, Recording Secretary

Appendix A John Austin’s County Reports

Sources of income property tax with 1% lid lift with Cola being more than 1% per year requires some creative accounting.

The new administrator is very collegial with work mates and commissioners; and is a quick study

IMQ – confusing issue – planning commission voted down the comprehensive plan amendment for that; complicated series of legal arguments still continues.

In response to questions: public comments re IMQ will go to the planning commission and will go forward. Planning commission could not come to an agreement on all of the recommendations; if there is disagreement with one amendment, and then the resolution has to go to an open hearing.

Questions that remain are the ultimate decision on whether IMQ had an ongoing operation; the county has the right to deny, but that legally that right can be overturned in a court of law – the county commissioners are not the final arbitrators.

Jefferson County is interested in changing the way mineral extraction is taxed – at point of purchase versus at original source; Jim Hargrove will probably be the lead person in “mineral extraction fee” – initial bills in the next legislative session.

County decision re protecting themselves re legal counsel.

David Wayne Johnson – Port Ludlow Lead Planner reported that there will be a decision by Nov 8 on the ‘mineral overlay” issue. He is unsure whether it will be a written or oral one.

Jan 09 and Feb 09 briefings

Appeal to Ludlow cove II shoreline permit – appellant is Les Powers – Nov 21 hearing conference

Shoreline permit granted for the resort -    it is expected that Mr. Powers will be appealing this decision also

Appendix B Ed Wilkerson’s Fire District #2 Report

As we enter into the winter season, please take a moment to review your winter storm plans.

Make sure to include the six basics in your family disaster kit:

1. water
2. food
3. first aid supplies
4. clothing and bedding
5. emergency supplies
6. special items (medications)

1.      I anticipate that we will have a final draft of our Dire District master plan by the end of November and should be able to provide a copy to the Village Council sometime in December.

2.      Our two new Firefighter/Paramedics completed their orientation and are now assigned t shift. This brings our on-line career staffing to twelve.

3.      We are nearing completion of the 2009 budget process and will be holding a public hearing on November 12, 2008 at 6 PM at our Headquarters Fire Station on Oak Bay Road.

I, along with the rest of the Port Ludlow Fire and Rescue Team want to wish everyone a happy thanksgiving and holiday season.

Respectfully submitted,

Ed Wilkerson, Fire Chief

Appendix C Diana Smeland’s PLA Update

Appendix D  PLVC Treasurer’s September Report