PORT LUDLOW VILLAGE COUNCIL

General Meeting Minutes

 November 2, 2006

 

The meeting was convened at 9 a.m. Present were: Bill Browne, Don Clark, Tony Durham, Suzanne Graber, Lani McCarry, Tom McCay, Larry Nobles, Bruce Pyles, and Frank Siler.

(Absent: Terry O’Brien, Allen Panasuk).

 

L. Nobles called the meeting to order at 9:00. He introduced Mea Graham as Recording Secretary, and ensured that there was a quorum. Approximately 35 persons were in attendance.

 

Comment/questions from the floor:

B. Wagner-Jauregg on behalf of The Voice welcomed the new board members, and asked if they would support Village Council in encouraging the holiday season lighting festivities.

MSP that the PLVC would officially support “Light up THE VILLAGE”. (all ayes).

 

Prior meeting minutes:

MSP to approve the minutes of the General Meeting, October 5, 2006 with the following correction: “October Workshop Meeting should read October General  Meeting”. (all ayes)

MSP to approve the minutes of executive session of the new Board, October 5, 2006. (all ayes). These minutes will be found on the website.

MSP to approve the minutes of the Workshop Meeting, October 17. (all ayes)

 

Speaker:

Jefferson County Administrator, John Fischbach, stating that he is always available for help, tried to explain how the “pieces of the pie” in the county budget are determined. He described the resources allocation a balancing act by anticipating resources, making selections that are necessary such as fire code, Veterans affairs, etc. as determined by the State. Then he gave a  very detailed analysis of how the County determines its discretionary budget for those services which such as EMS, social services, and police staffing. The budget is sscheduled for approval on November 25. L. Nobles thanked Mr. Fischbach for his time, his valuable input and his efforts in Jefferson County as County Administrator.

 

Community Reports:

Port Ludlow Chamber of Commerce – Dana Petrick, President of the Port Ludlow Chamber of Commerce, commended J. Fischbach for his efforts. She stated that the Chamber has gained momentum and hopes to become an information highway for the area. The Chamber is involved with bridge closure and anticipating the needs when that occurs. The Chamber is interested in emergency preparedness and is hoping that the Chamber and PLVC could work with the Chamber, Fire Department and others in this important issue. (L. Nobles and L. McCarry are the current PLVC reps).

 

            Fire District #3 - Arlene Obtinario, Administrative Chief, reported that as of October 1st. Port Ludlow Fire and Rescue‘s total business operations have relocated to the Oak Bay station. The CERT classes are underway; she gave an early reminder to holiday safety.  She invited the Disaster Preparedness Committee chair, together with Jefferson County Dept of Emergency Management, the Coast Guard Auxiliary, the HAM radio operators, and the Red Cross, to take part in this endeavor.

 

Port Ludlow Associates – Diana Smeland, Acting President, reminded all present of the “Trendwest” hearing at 1:00 o’clock on Friday, November 3 at the Bay Club. Ludlow Bay Village hearing, as noted on the PLVC website, will be held Nov.30 in Port Townsend at the Fire Station at 9:00 a.m.  The Village Center is not currently for sale.  In response to an audience member, she will arrange for OWS (Olympic Water and Sewer) to provide an information sheet to the Utilities Committee of the PLVC. She suggested Larry Smith might be an appropriate speaker for a future PLVC monthly meeting.

 

Jefferson County Department of Community Development – Barbara Nightingale, Port Ludlow lead planner gave the following dates:  Nov 1st. was the second public hearing for the Holland amendment (on the Ludlow Bay Road tracts). The planning commission has many questions and issues still to be resolved and the hearings continue. In reply to a question concerning the governing body for CC&R’s and Trendwest, she replied that only if there are DCD issues over regulations would her department be involved.  Jefferson County does not deal with CC & R’s.

 

 

Treasurer’s Report:

Bruce Pyles reported $21,000 in assets, $16,000 in 2 checking accounts.  Income resulted from interest from CD’s, generous member donations, Funfest profits and Friday Market profits. There were two outstanding invoices. He tendered his resignation as treasurer.

MSP to elected Lani McCarry as Treasurer. (all ayes).

 

Committee Reports:

Community Development -

MSP to appoint Tom McCay as chair of the Community Development Committee 2006-2007. (all ayes).

McCay presented a suggested list of members on this standing committee who represent both geographical and organizational constituencies to allow for feedback on local issues.

MSP to approve members of the CDC 06-07. (all ayes).

 

Finance - In John Cragoe’s absence, L. Nobles stated that there will be a tentative layout of 2007 presented at the November workshop meeting.

 

Friday Market – no report.

 

Fun Fest - The Durands will help, but do not wish to organize the total event again next year. They will have a “lessons learned” meeting with Larry Nobles. It is hoped that names be suggested for possible volunteers and a chair

 

Natural Resources/Trails – Dick Ullmann reported the meeting schedule will resume Tuesday, November 7 at 10:00 am at the Bay Club. The officers will choose a new chair. The committee’s priorities for the coming year will be based around the Interpretative trail signs, the new Olympic Trail and the current 12 miles of trails within Port Ludlow. On November 16 birdhouses will be constructed by volunteers and placed around the Rainier Loop and part of the golf course. In early spring a noxious weed whacking day will take place.

He asked that the PLVC send a letter of appreciation and thanks to the previous committee chairs, Marge Carter and Mike Porter for their services.

 

Phone Directory - Dave Armitage reported that they are off to a good start with $1000 in yellow pages sales so far. He has received some 200 correction sheets to date. 1 sales volunteer still needed...if interested, contact Mike Larkin or Dave. Estimated date of publication April 15, 2007.

 

Public Safety/Emergency Preparedness – In Norwines absence, L. Nobles indicated that after 5 years of chairing this committee, Mr. Norwine has not yet committed to another year. Any volunteers are asked to contact L. Nobles or P. Norwine.

 

Recycling - Steve Failla – in Steve’s absence, L. Nobles extended the PLVC’s thanks for the effort and income received as a result of the very successful electronics recycling day.

 

Utilities 

MSP to appoint Walt Cairns as Utilities Chairman

The committee appears to be split on which of two systems will work best for Port Ludlow once the developer lets OWS go:. PUD or a local utility system that is responsible for the drainage district originally in North Bay and that understands grants, financing, etc.

 

Correspondence - B. Browne

An email received from David Pike of Ludlow Cove I asks about the potential PLVC liability incurred by Tendwest visitors using PL trails. The trails committee will make this an agenda item and make recommendations to the PLVC. B. Browne will advise Mr. Pike of this disposition.

 

Old Business:

Relationship with the Port Ludlow Voice -

MSP to reinstate its financial support of The Voice with a $200 monthly contribution

effective November 1st, 2006. (8 ayes, 1 nay).

In reply to the question of why a fund- poor PLVC should support this, it was determined that The Voice is a unifying force in the community, is informative and can be a vehicle for two-way discussion on issues impacting Port Ludlow residents.

 

CC&R’s for Ludlow Cove (Trendwest) - Much discussion over the governance of these lands, enforcement of the CC &R’s, whether PLVC as a council wants or needs to be involved, what the role of LMC and SBCA and their CC&R’s might be. The group was reminded that PLVC was established to be an “umbrella” organization, and a conduit for other organizations in both North and South Bay, that it was a body through which and to which Jefferson County departments could be contacted where Port Ludlow issues

could be handled. It was determined that Larry Nobles could report on behalf of PLVC that we are working on a set of CC&R agreements with Trendwest that would allow PLVC to support the Trendwest application.

 

New Business 

MSP to change the monthly meeting time from the current 9:00 a.m. to 3:00 p.m effective with the January 2007 meeting. (all ayes)

Reminder to all that the December meeting will take place at the Bay Club at 9:00 a.m.

 

Announcements

Next workshop meeting – Tuesday, November 14, 3:00 p.m at the Bay Club.

There will be NO workshop meeting in December.

 

Two representatives from WSDOT (Washington State Department of Transport) will be giving a briefing on the current status of the Hood Canal bridge on Wednesday, November 15 from 7:00-9:00 p.m. at the Bay Club.

 

Comments from the floor

Jim Brannaman was thanked for his past service on the CDC.

Dan Darrow mentioned a presentation Shaping Communities of the Future to be led by Milenko Matanovic at the Jefferson County library on Wednesday, November 8th at 7:00 p.m.

 

Meeting adjourned at 11:35 a.m.