PORT LUDLOW VILLAGE COUNCIL

Workshop Meeting Minutes

 January 16,2007 

The meeting was convened at 3 p.m. at the bay Club.  Present were Larry Nobles, Tony Durham, Don Clark, Tom McCay, Frank Siler, Bill Browne, Terry O’Brien, Adele Govert, Suzanne Graber, Gene Carmody and Lani McCarry.  (Absent: Allen Panasuk).

Items discussed included:

Selection of Funfest Chair: Dick and Marily Durand, 2006 Funfest Co-Chairs, declined an invitation to continue in that position for the 2007 event.  They have indicated that they will support a new appointment to the position and feel that they have a number of suggestions to make the Funfest even better, both in quality and cost.  Thus, the board is seeking a volunteer to assume leadership in preparing for and delivering this year’s version of Funfest.  The Board and residents are asked to forward candidate names to Larry Nobles as soon as possible.

PLVC Forums:  To date the forums have been held both as part of the regular monthly board meeting and independently as an evening meeting.  A suggestion was made to attempt to move all forums to the evening for two reasons; 1) to accommodate added members who have day-time jobs, and 2) to provide added time to conduct the business activities relegated to the regular monthly meeting.  A topic considered for a future forum is to invite Randy Verrue to speak on the topic of PLA’s business interests in Port Ludlow, and provide future plans for the golf course, marina, hotel and other commercial interests.

PLVC Policy and Procedures:  All board members should review the PLVC Policies and Procedures that have been placed on the PLVC web site.  There are a number of obsolete items in the current draft.

Ex officio board members:  Discussion arose concerning the possible appointment of ex officio board members representing the developer and Chamber of Commerce/Commerce as non-voting members.  There is an interest in having their formal liaison with the Council. 

Planning Process:  Tony Durham was invited to continue the Board’s discussion of the proposed planning process and make recommendations for follow-up.  Tony recommended the following steps to getting underway:

1.       Reestablish and reinvigorate the Communication Committee.

2.       Name the chair and members – the chair will be consulted in regard to proposed membership

3.       The committee’s charge will be to propose the mechanics of developing a program for two way communications between the PLVC and local interest groups including the residents, the developer, Chamber/Commerce groups, and local government.

4.       Identify issues that concern one or more of the interest groups with regard to the wellbeing of Port Ludlow.  Suggest mechanisms for insuring that the PLVC has a consensus of the parties and avoids responding to the loudest voice(s).

A goal for the communications program is to bring people together, build respect for differing opinions, and develop programs that benefit the entire community.  For instance, the development of a satellite health care office in Port Ludlow was cited as a desirable community benefit.  How might we demonstrate our need and develop interest in such an installation?

It was suggested that the Board invite the LMC and SBCA officers to a social gathering for the simple purpose of gaining a broader understanding of the Port Ludlow community.

The Board completed the meeting with two assignments;

1.       All board members were asked to submit names of possible candidates for chairing the Communications Committee or potential members of the committee

2.       All board members were asked to work on a mission statement for the Communications’ Committee.  Drafts should be circulated before the February Regular Meeting (2/3/07).  Board members should submit and/or circulate these documents as quickly as possible to provide adequate time to create a reasonable mission statement.

Meeting ended 5:15 p.m.

There were no motions made and no votes taken.

Respectfully,

Bill Browne

PLVC Secretary (01/017/07)