PORT LUDLOW VILLAGE COUNCIL

Workshop Meeting Minutes

19 February 2008

The meeting was convened at 3:00 p.m. at the Beach Club.   Council members present were Gene Carmody, Vaughn Bradshaw, Dean Mosier, Larry Nobles, Adele Govert, Don Clark, Tom McCay, Jack McKay, Dan Meade, Frank Siler and Bill Browne.   Absent: Lyn Gauche.   There were also three guests in attendance.

In Lynn Gauche’s absence Larry Nobles, VP, called the meeting to order at 3:00 p.m.

Adele Govert displayed pictures of the bus stop shelters in Port Hadlock and elsewhere.  The Board recommended that we discontinue our proposal to fund an upgrading of the shelter.  This will be presented at the next monthly board meeting for a vote. 

The first item for discussion was a review of the 2007 Port Ludlow Funfest.  This discussion was lead by Neil and Lia Robinson.  They first presented their 2007 budget and actual income and expenses ending with actual net proceeds of $3494.  They then gave a recap of the income/loses by activity or subcommittee.  Then there was an open discussion on the merits/mission of the Funfest event followed by brainstorming on what should be done for next year.  The suggestions ranged from canceling the event to forging ahead with a 2008 version of the Funfest.  The general conclusion was that the 2008 event should be cancelled and that planning should begin and a group organized to begin planning for the 2009 event.  It was also suggested that the event become independent of the PLVC similar other Port Ludlow activities (Trails, Arts Council, computer club, fly tiers, etc).  The PLVC would provide assistance for getting this new version of the event underway.  It was believed that the management of the event would become simplified and not have to be reinvented each year.  Neil and Lia indicated that they would assist in building this new form of organization.  This approach should be taken up at the March General Meeting.

John Cragoe presented the financial results for 2007 along with the budget for 2008 along with a general history of the financial activities for 2002 through 2007.  It should be recognized that some of the information for earlier years was in the form of best estimates upon reviewing the limited records available.  In its present form it is easy to see the consequences of dropping a fund raising event on the PLVC balance sheet as well as our fixed and variable annual expenses.

Reports were then given by the chairs of the newly formed committees:

One Port Ludlow Committee, Adele Govert has arranged for the first committee meeting (February 20, Beach Club) of the newly appointed committee members.  At that time they  will review the mission and organize to direct their efforts in moving to the mission’s completion.

Village Enhancemenwt Committee, Gene Carmody reported that he has scheduled a meeting (2/27/08) with local health care providers to explore the opportunities for opening a health care office and with Associated Grocers to discuss options for opening a new grocery market in Port Ludlow.

Promote and Save Port Ludlow Major Amenities Committee, Dean Mosier indicated that Dan Meade and he have met with PLA representatives and presented some of their initial suggestions.  It appears that PLA intends to maintain their current approaches to managing/marketing their key amenities.  Dean then introduced ideas for building a communications intranet or website to keep everyone informed of activities available in Port Ludlow and their various schedules.  The system the committee is reviewing could be set up to respond, via email, to each user’s personal interests in specific topics and schedules.  A formal presentation on the capabilities (benefits) and the management of the website would be explained at a meeting scheduled in the next few months.  This presentation would be given to a number of different groups in Port Ludlow.

In closing, Larry Nobles asked the Board members to review the PLVC PURPOSES contained in the PLVC articles of incorporation available on the PLVC website.  A summarized version is also contained in the PLVC brochure.

The meeting adjourned at 4:50pm.

No motions were made and no votes taken.

Respectfully,

Bill Browne

PLVC Secretary (2/29/08)