PLVC Workshop Meeting Notes
Tuesday, April 18, 2006
The workshop meeting at the Beach Club was called to order at 9:00 AM, Elizabeth Van Zonneveld, President, presiding. All council members attended a portion of the meeting except Ralph Story and Bert Loomis. Terry O’Brian was introduced as the new President of LMC and he will replace Bruce Schmitz on the Council Board. Seven residents attended the meeting.
a. Consideration of town forum – short course on planning
The president stated that Jefferson County Department of Community Development has offered a possible "Short Course on Local Planning" in Port Ludlow in June. Details are located at http://www.planningpaw.org/short_course.htm. She asked if PLVC would support this. Members generally did offer their support for such a course. SBCA would have at least four or five attendees. The President will coordinate the course and planned date with Jefferson County. She was requested to forewarn them that Port Ludlow’s interest would primarily be in Master Planned Resort laws. The President will update the Council at the May meeting.
b. Trails committee – recognition
The Carters have recently resigned as the Chairmen of the Trails Committee. Their performance and leadership were considered to be worthy of special recognition. The Council supported a formal presentation to them of a recognition plaque as well as the naming of a trail after them. Bruce Pyles volunteered to lead the effort.
c. Communications – webpage and Communications Chair’s request – Tom Stone.
The PLVC Website was discussed and the many updates were described. Secretary, Tom Stone, requested all Council members to advise him of any proposed additions or corrections. Dwayne Wilcox asked that the just received recorded Amended Articles of Incorporation of the PLVC that were received be scanned and entered into the PLVC website.. They will be. In addition, a link to Jefferson County land use issues will be included and eventually changed to a dedicated Port Ludlow page from the various County Planners. It was suggested that the plvc.org website can include PLVC accomplishments (good potential public relations) as well as a place to list the PLVC’s Plans for the year and Goals we wish to achieve.
An email from the Communications Committee’s chairman was read. She asked if she will be on the list of meeting minutes (Ans: Yes and all minutes except Committee minutes are posted on the Web. Committee minutes when turned into the Secretary are filed in the PLVC Minutes book.). She requested Committee Chair inform her if they desire her committee to conduct a survey. She asked if the Council wants her to include meetings and events, etc. in blurbs to newspapers. (Ans: Yes, but clear with President before sending anything out).
d. Recording secretary volunteer needed.
The President stated that our Recording Secretary has requested that she be replaced. A Council member suggested that this should be a paid position. Other Council members agreed. The Finance committee should add this to the budget as an expense. Candidates
and this issue will be discussed at the next PLVC general meeting.
e. CDC -proposed co-chairs, Jim Brannaman and John Golden,
The President stated she has asked both to chair the CDC Committee since the current chair has had to resign. They desire to be co-chairs. A council member stated that he did not like co-chairs but would support one as a Chair and the other as a Vice Chair. Another member suggested that Larry Nobles be the assigned Chair. The President stated that our policy this year is to have non-council residents to be chairmen of the various committees. She stated that she will discuss the chair/ vice chair idea with the volunteers
and report back at the May General Meeting.
f. Proposed consideration of wider survey re Trendwest when removed from the table – Tony Durham
Trendwest status is still in the air and not defined. Any PLVC Council member can make a motion to take the Trendwest Survey off the table. A member stated that he does not believe electronic surveys have validity based on results from an LMC survey.
2. Paradise Bay Rd - Larry Nobles
Steve Failla stated his concern about a lack of left turn pull offs in the new Paradise Bay Road expansion plans. His concern is possible limited visibility due to planted shrubbery.
It was explained that planned shrubs were low to the ground and that the traffic count on Paradise Road do not justify left hand turns. It was stated that SBCA is working with Jefferson County to lower the speed limit on a wider portion of Paradise Bay Road.
Larry Nobles stated that the County Administrator has told him that the county will have the money to install lighting as well as pay the utility bills. The community may be able to give their opinions on the type of lighting fixtures. Details on this are not yet know.
3. Types of meetings – Tom McCay
Tom McCay read details of meeting note procedures from Roberts Rules and stated that he can provide copies to interested Council members. It was suggested that Council members review the PLVC.org website committee procedures concerning meeting minutes.
4. Speed Restriction sign in the Bay – Dwayne Wilcox
The 5mph speed restriction sign in Ludlow Bay blew down or away. Dwayne stated that he was contacted by the Port Ludlow Yacht Club to contact Coast Guard to help fix. Dwayne stated he is working this and will report status at May monthly meeting.
5. Finance Committee –
a. budget – John Cragoe
John provided a handout of his committee’s draft budget work to date. He stated that due to the Fiscal Year dates, the Funfest inputs are confusing and that he sees about a $3,200 deficit. There were several questions. He stated that his committee will have a budget to the council at the May meeting. There were discussions about changing the Fiscal Year dates. It was stated this could be accomplished by a majority vote at the PLVC annual meeting. It was also stated that after looking at the financial numbers, PLVC needs a better means to generate income. More discussion on this without resolution.
A meeting recess was called.
b. Phone Directory – Dwayne Wilcox
Dwayne reported that currently only banks are paying for advertising on the website. . Mike Larkin has agreed to head a committee that will solicit ads both for the directory and the website. Tom McKay will help with sales to the real estate agents. Previous advertising information has been obtained from the Voice. Ralph Stroy will compile the residents listing in the white pages. It was suggested that a separate ad hoc committee be formed to handle the directory if a volunteer to lead it was found. Other suggestions were to turn it over to the finance or the communications committee. It was not resolved.
c. Payment of Emergency Prep expenses
Emergency preparedness has submitted a bill for $1,137.37. Mostly this is for vests ($800). There are other expenses for printing, phone, ferry tickets, gas, prizes, and a liquor license. PLVC will pay the bill although the expenses did not have prior approval. The policy will be clarified. It was suggested that the president should have $2000 in discretionary funding.
6. Trails committee -
a. Request for a separate checking account
Trails desire $1000 in a checking account to expedite their work. The committee needs to print more trail maps at a cost of about $500. This invoice has been presented to the Treasurer. The request for a separate account will be an agenda item at the May meeting.
b. Request for policy on trail users
Mike Porter wants to add the phrase "and greater Port Ludlow area" to the members and guests permitted to use the trails. Discussions on the pros and cons followed. President stated that the issue would need to be referred to the LMC and SBCA The request for a policy on trail users will be an agenda item for the May meeting.
6 a.
Steve Failla, recycling chair, spoke about relocating the recycling bins. Because of uncertainties in PLA's building plans, it is too early to know where they can go.
7. Speakers for future meetings
The President asked the council if she should continue to arrange speakers for the meetings. Suggested are Larry Smith (wells), the assessor, and a speaker from the Sheriff's Department on Drugs and Crime, relevant to Port Ludlow. There was discussion about frequency of having speakers, i.e. once a quarter or monthly. Issue was not resolved.
8. Next General meeting – May 4, Beach Club 9 a.m.