PORT LUDLOW VILLAGE COUNCIL

Workshop Meeting Minutes

 August 19, 2008 

 

 

The meeting was convened at 3 p.m. at the Beach Club.  Present were Larry Nobles, Don Clark, Tom McCay, Bill Browne, Gene Carmody, Jack Mckay; Adele Govert, and Frank Siler  Absent: Jim Boyer, Lynn Gauche’, Dean Mosier and SB representative.

 

There were 3 guests in attendance.

 

Items discussed included:

 

Possible correction in the August 7 General Meeting minutes regarding the legal citation of the log dump development.  Larry Nobles will follow-up with a call to PLA.

 

A number of the Board members will be attending the Friday August 22 Hearing on Ludlow Cove Division 1, Phase 1 (aka Ludlow Cove 2) to express support of the proposed plan for 42 homes.

 

There was a reminder to attend the September Hearing on the Ludlow Bay Village proposal.  Don Clark indicated that the townhomes currently surrounding the Inn are preparing their own CC&Rs separating them from the proposed Ludlow Bay Village proposal.

 

Frank Siler and Don Clark reported on the preparation of the 2008 PLVC meeting materials and the ballot.  Currently everything is on schedule and the ballots should be in the mail on August 29th or 30th.  There was discussion of filling the remaining council slots from South Bay.

 

Bill Browne handed out a list of PLVC unfinished business or work in progress for the board to consider.  This list (see Attachment 1) is being prepared for consideration by the 2008-9 Board as they begin their year’s efforts.  This is a work in progress and will be refined at the September Board meeting.  A number of the Board’s successful undertakings and committees were identified as the Disaster Preparedness Group, the Utilities Committee, the Trails Committee, Friday Market undertaking, the Christmas decorations and banners on the Paradise Bay Rd. Divider, and the Urgent Care facility scheduled for September opening.  Areas of weakness were identified as the void in CDC leadership, One Port Ludlow Committee, Funfest and the 2009 Phone Book undertaking.

 

Meeting ended 4:25 p.m.

 

There were no motions made and no votes taken.

 

Respectfully,

Bill Browne

PLVC Secretary (08/19/08)

 

 

 

 

 

 

 

 

Attachment 1

 

PLVC Yearend List of Unfinished Business (2008)

 

Understanding of, agreeing on, and promoting the PLVC mission.  Mission should be passed to all board members and discussed with the outcome a good preparation for setting priorities in regard to board involvement and where they become proactive.

 

Conflict in time and effort spent on strategic issues versus day-to-day operations (this conflict extends from time officers spend in meetings to time the officers spend in the trenches).  This should be resolved in the mission/priority undertaking.

 

Source of sustainable PLVC Funding.  Funding of proposals coming from the community (Christmas lighting and continued expenses, mall banners) and continued donations to the VOICE, Trails, Disaster Preparedness, etc.  All of this should be taken up in the mission/priority undertaking.

 

Review of the PLVC bylaws.  It has come to our attention on a number of occasions that the bylaws need to be updated.  Form a committee (possibly former board members) to review the bylaws and provide suggestions for updating them.

 

Type of involvement in Iron Mountain plan to open a mine.  Committee needs to be reformed and an agenda developed and approved by the board.

 

One Port Ludlow where do we go (Adele Govert has expressed interest working on this project)?  Lynn Gauche, with Adele, got us off to a great start, but our efforts became diluted by many distractions.  The new board should set a committee, with a board representative, to move forward on this project.

 

Communicating with Port Ludlow residents (both PLVC members and non members) to build an awareness of PLVC’s value to the community.  The communications committee has successfully opened a dialogue with community members. How can this be refined?

Hopefully Jack McKay will volunteer to continue the committee successes and add to its agenda and search for expanded reach in the community.

 

Respect of the SBCA and LMC and their understanding of what the PLVC does. 

 

Developing a formal nominating committee and process for identifying new board members.  In reviewing the list of committees on the web site we have an Ad Hoc Committee listed under Committee Structure and did not staff it.

 

2009 Port Ludlow Phone Directory.  Search for volunteers to undertake this task.  Dave Armitage and Bob Force previously said they would be willing to consult with this group.  A possible goal for publication would be April 2009.

 

Funfest staffing and funding.  Search for volunteers to undertake this effort and form a committee.

 

PLVC Friday Market presence or lack there of.  Not sure that this is the best use of the Board’s time.  Possibly it should be done on occasion with the dates picked early in the Spring and Board volunteers staffing the effort.

 

Creating interest in using the PLVC website as well as keeping it up-to-date.  (some members such as the men’s golfing community uses it regularly, but not sure about others).  Bill Browne has expressed an interest in assisting the board in keeping this effort up-to-date and would be willing to work with the board in expanding its reach.

 

Christmas Home Tour and lighting competition.  Every year we have been asked to serve this effort in some capacity.  Decide early how we should approach this request.

 

Bus stop shelters, drive-by mail drop.  Someone should replace Adele Govert (unless she would volunteer to continue serving as our liaison with the County, John Austin’s office and Post Office staff to insure that they will be installed.

 

Managing the use, installation and removal of the Paradise Road banners.  Form a committee responsible for this endeavor.