PORT LUDLOW VILLAGE COUNCIL

Workshop Meeting Minutes

27 November 2007

The meeting was convened at 3:00 p.m. at the Beach Club.   Council members present were Greg McCarry, Gene Carmody, Vaughn Bradshaw, Dean Mosier, Larry Nobles, Adele Govert, Tom McCay, Jack McKay, Dan Meade, Frank Siler and Bill Browne.   Absent: Lyn Gauche.   There were also five guests in attendance.

McCarry opened the meeting suggesting that the board members review two documents (11/1/07 PLVC Utilities Committee report and PLVC Policy and Procedure) that had been passed out.

Discussion items included the following:

1.       11/1/07 PLVC Utilities Committee Report: This report was not reviewed by the Board but used, in part, in many of recent community communications surrounding PL’s water status.  There was some discussion of how the report was developed.  One of the committee members indicated that, for the most part, it was a brief summary of the draft report under consideration by the Department of Health (DOH) and Utilities and Transportation Commission (UTC) before providing recommendations. Another guest asked about the accuracy of this summary in truly representing the Draft report.

2.       PLVC Policy and Procedure Section X. Committees (contained on the PLVC Web site) was reviewed and the board agreed that it should not be changed.  Everyone was reminded any proposed position should have a final board vote prior to representing that position to any individual or organization.  As far as board positions on issues any board or committee should obtain authorization from the president before making statements on behalf of the board.  Greg McCarry will be reminding the committee chairs and members of this expected protocol.

3.       Finance: Gene Carmody reported that he would be consolidating the Funfest account, currently held at the Kitsap Branch bank into the set of accounts held at American Marine Bank.  He also reported that the Trails account would be formally established and funded with the monies held by the PLVC.  Donations coming to the PLVC with a Trails designation will be forwarded to this new account. Oversight would continue, both within the Trails Committee and the PLVC.  The balance of the account appears to be unusually high, but is needed to fund a major paving project this year.

4.       Meeting Dates and Times: The board agreed that the General and Workshop meeting dates and times should continue.  Workshop meetings will be held as needed.  Lynn Gauche will be scheduling (splitting) these meetings at the Beach and Bay Clubs.  The PLVC General Meeting scheduled for 12/6/07 was cancelled because of possible conflict with Closed Record Appeal on the PL Resort Build-Out and Marina Expansion.  The December Workshop had already been cancelled.

5.       PLVC Utility Committee: Phil Otness has agreed to chair the committee. One of his first charges will be to moderate future meeting discussion with UTC, DOH, OWSI, CDC and PLA officials regarding PL’s water supply and their respective roles in granting, regulation and management of PLA’s water resources. The Board and attendees spent considerable time describing and discussing the roles of these organizations in the water rights granting process, adequacy issues, economic issues and regulatory issues. It was noted that UTC only deals with the economic question with regard to water company operations.  Issues such as profit, loss and rate structure come under their review.  It was noted that UTC does not provide similar oversight over sewer rates or operations. DOH is the agency that oversees water system planning including the quantity, quality and distribution of available water. OWSI is responsible to produce a new water plan every 6 years that looks forward over that period to address supply, distribution and required system upgrades.  The plan is then submitted to DOH for review and approval.  Concerned homeowners are encouraged to participate in these discussions.

6.       Agenda Items PLVC Issue Management and 5 PLVC Goals for 2008: will be moved to the January Workshop meeting.

The meeting adjourned at 4:30pm.

No motions were made and no votes taken.

Respectfully,

Bill Browne

PLVC Secretary (11/27/07)